A

PRESENTATION
ON
MANAGEMENT
INFORMATION SYSTEM
AT
HINDUSTAN UNILEVER
LIMITED
Tolani Institute of Management Studies 1
INTRODUCTION:-
 COMPANY NAME:- HINDUSTAN UNILEVER
LTD.
 LOCATED :- PLOT NO:- 253-257
SECTOR-5
KANDLA (SEZ) GANDHIDHAM.
 CONTACT NO :- 02836-308108
 FAX :- 02836-252420
 WEB :- WWW.HUL.COM
 HUL LOGO :-
Tolani Institute of Management Studies 2
INTRODUCTION OF HUL:-
 It is India’s largest consumer products company
and was formed in 1933 as Lever Brothers India
Limited .
 HUL is the market leader in Indian products such
as tea, soaps, detergents, as its products have
become daily household name in India.

Tolani Institute of Management Studies 3

 CONT…..
HUL was earlier known as HLL
Company HU is a subsidiary of the U.K. based Company
Transnational Unilever.
India’s one of the biggest exporter.
Uses the best quality of raw materials & latest
technology.
Having 6 type of products categories
i.e. Home , Personal care products ,Foods & Beverages ,
nutrition, water, health-hygiene and beauty.

Tolani Institute of Management Studies 4

HUL PRODUCTS:-

Tolani Institute of Management Studies 5

 Tolani Institute of Management Studies

VISION:-

TOLANI INSTITUTE OF MANAGEMENT

STUDIES 6
 MISSION:-
 They bring safety on top of mind for all
employees and will integrate it with all business
processes and ensuring a safe and healthy work
environment.
 HUL AHEAD OF OTHER FIRMS:-

Tolani Institute of Management Studies 7

 ORGANISATION STRUCTURE OF HINDUSTAN UNILEVER
LIMITED

Chairman

Director Director Director Director Director HR

finance marketing exports research technical

Director, legal Director Director Director Director

& secretarial beverages personal detergent ICFD
products

Tolani Institute of Management Studies 8

 MIS IN HUL
 Entering Pass:
Software used - Setugatepass software
Details required - Name:-
Age:-
Sex:-
Qualification:-
Arriving & Departing time:-
Name of Concern person:-
Photo Identification:-
Purpose of Meeting etc:-

Tolani Institute of Management Studies 9

SAP IN HUL

 SAP is the largest European software enterprise.

 SAP is the 3rd largest software company in the
world.
 It ranked after Microsoft, IBM, in terms of
market capitalization.
 Sap stands for:-

“System , Application and products in data

processing”.

Tolani Institute of Management Studies 10

WHAT IS SAP?
 SAP is the leading Enterprise Information and
Management Package worldwide. Use of this
package makes it possible to track and manage in
real-time, sales, production, finance accounting
and human resources in an enterprise.

Tolani Institute of Management Studies 11

CONT…..

System application programming is an integrated

enterprise resource planner using which you can
effectively manage your four M’s
 Money
 Material

 Manufacturing and
 Machine

Tolani Institute of Management Studies 12

PRODUCTS OF SAP

SAP's products focus on Enterprise Resource

Planning (ERP), which it helped to pioneer.
The company's main product is SAP ERP.

Tolani Institute of Management Studies 13

ENTERPRISE RESOURCE PLANNING
 ERP is such a strategic tool, which helps the
company to gain competitive edge by integrating
all business processes and optimizing the
resources available.

 ERP is a business management system that

integrates the core business and management
processes to take the decisions regarding all the
operations in the organization.

Tolani Institute of Management Studies 14

BENEFITS OF ERP
Better use of organization resources

Lower operating cost

Proactive decision making

Decentralization decision making

Enhanced customer satisfaction

Tolani Institute of Management Studies 15
OTHER MAJOR PRODUCTS

Customer relationship Management (CRM),

Supply chain Management ( SCM),
Supplier relationship Management(SRM),
Human resource Management systems (HRMS)

Tolani Institute of Management Studies 16

ADVANTAGES OF SAP
Information is available on Real Time basis.

Data entered by various users at different points are stored in

one location thus providing a common database to all the
users.

Transaction recorded are automatically posted into the general

ledger eliminating the need for reconciliation. It drastically
reduces the cost of the each department of the organization.

All the transactions are updated.

Tolani Institute of Management Studies 17

 FEATURES OF SAP

 THE INTRODUCTION OF SAP HAS ENSURED THE

REDUCTION IN DUPLICATION OF DATA.
 IT HAS A COMMON DATA BASE SERVER.
 IT IS A USER FRIENDLY SYSTEM.
 SAP MINIMIZES THE INVENTORY LEVEL, WHERE IT DOES
NOT ALLOW A PURCHASE REQUISITION TO BE PROCESSED
TILL SUCH TIME AS THE INVENTORY IS HIGH.

Tolani Institute of Management Studies 18

 SAPs Modules
• Financial Management.

• Manufacturing and logistics

• Inventory Management

• Human resources

Tolani Institute of Management Studies 19

20
ABOUT MFG/PRO SOFTWARE…

 MFG/PRO Distribution:

The Distribution Module of MFG / PRO offers users

comprehensive functionality in the areas of
Purchasing, Inventory, Sales and Distribution,
Configured Products and Supply Chain Management.

Tolani Institute of Management Studies 21

MFG/PRO DISTRIBUTION

 Purchasing
 Sales Quotations
 Sales Orders and Invoices
 Inventory & Physical Inventory
 Sales Analysis
 Configured Products
 EMT (Enterprise Material Transfer) and EOP (Enterprise Operations
Plan)

Tolani Institute of Management Studies 22

MFG/PRO FINANCIAL SERVICES

 General Ledger
 Accounts Receivable
 Accounts Payable
 Multiple Currency
 Cost Management
 Cash Management
 Fixed Assets
 Global Tax Management

Tolani Institute of Management Studies 23

VERSIONS OF MFG/PRO

 Version 7.x
 Progress version 8.x (GUI)
 Progress version 9.x
 Web Speed version 2.x
 Web Speed version 3.x
 Open Link ODBC
 Mirant ODBC
Tolani Institute of Management Studies 24
USED IN HUL:-

 Let’s see how MFG/PRO is

used in HUL starting from
Raw material requirement to
final dispatch of
product……????

Tolani Institute of Management Studies 25

 Tolani Institute of Management Studies

MFG-PRO PROCESS

26
STEP-1: GETTING ORDER….

 Get online order

 Consolidate all orders from website to excel sheet
 Send excel sheet to Operation Department
 MRP (Material Requirement Planning) is done in MFG/PRO
 MFG/PRO will calculate how much is in stock & how much
is required

Tolani Institute of Management Studies 27

STEP -2 : RAW MATERIAL MANAGEMENT

 Required Material is ordered to supplier.

 Raw material received from supplier.
 MFG/PRO Prepares GRR (Goods Receipt
Report)

Tolani Institute of Management Studies 28

STEP – 3 : QUALITY CONTROL

 Material will be transferred to Q.C. Department:

(1) Q.C. Pending
(2) Q.C. Accepted
(3) Q.C. Rejected
 Q.C. Accepted is transferred to warehouse.
 Q.C. Rejected is sent back to suppliers.
 MFG/PRO does accounting entry of it.
Tolani Institute of Management Studies 29
STEP – 4 : PRODUCTION

 Raw Material is Transferred to Production unit.

 MFG/PRO prepares Production Report – Daily
Production is recorded.

Tolani Institute of Management Studies 30

STEP – 5 : DISPATCH

 MFG/PRO will guide how much to dispatch.

 Remaining will be stored in warehouse.
 MFG/PRO will sent mail to the head office.

Tolani Institute of Management Studies 31

STEP – 6 : PAYMENT

 Payment to Supplier :
MFG/PRO gives Message to central department,
after 1 week of receipt of material & payment
will be done centrally. When payment is done,
MFG/PRO will make entry of it.

Tolani Institute of Management Studies 32

WASTE CHECKING

 Waste capturing will be done manually.

 MFG/PRO will compare Material reduced &
Finished Stock Increased.
 Difference would be treated as waste.

Tolani Institute of Management Studies 33

PAY GINI SOFTWARE

 Used for HR department

 Services by this Software:
Attendance

Salary Calculation
PF Calculation
Accounts of all Employees
Tolani Institute of Management Studies 34
OTHER MIS CONCEPTS

 All Departments of all units of HUL are connected through

Intranet
 Each employee is given separate login id.
 employee can excess only with that department
 Linkage of all employees CONCERN
USER KANDLA
SEZ
EMPLOYEE

 Internet is provided to only specific class employees

Tolani Institute of Management Studies 35
CONT….

 LAN is used to connect all departments in HUL

(K-SEZ unit).
 All computers are taken on Rental Bases to
reduce cost.

Tolani Institute of Management Studies 36

FLOW OF INPUT MATERIAL:-

EXPORTER SHIP KANDLA

PORT

TRANSPORTE WAREHOUSE
R
AGENT

HUL
PLANT

Tolani Institute of Management Studies 37

 Surveyor will check the quantity and quality
and inform to the plant. Agent complete the
custom procedures and send the PRODUCT to
WAREHOUSE.
 Agent will send the copy of receipt (challan)
to plant for document checking.
 Issue vehicle entry pass.
 Heavy load vehicle will enter the company
and go through the weigh bridge.

Tolani Institute of Management Studies 38

 The laboratory will check the sample
 The truck will be unloaded in the container.
 After clearing truck will move to weigh bridge for net
weight.
 Three copies of weightment slip will be passed to
accounts department one for company second for
exporter and last one for head office. They send to the
head office through mail.
 Security gate
 Update log book
 Accounts department prepare excel sheet and send it
to GM through mail.
Tolani Institute of Management Studies 39
TRANSACTION PROCESSING SYSTEM

 Raw material receive entry.

 Finished goods output entry. 
 The security gate head update the log book
daily and send it to the accounts department.

Tolani Institute of Management Studies 40

 MANUFACTURING STRATEGY
 Make to stock strategy
 Assemble to order strategy
 Make to order strategy
 HUL FOLLOWS MAKE TO ORDER
STRATEGY
 Hul generates its own business

Tolani Institute of Management Studies 41

ORDER FULFILLMENT PROCESS
 Headquarter send mail/phone to hul plant about
quantity of product and where to send.
 Hul plant quote’s price for the order.
 Hul plant will send mail about ship, expected
time of arrival and quantity of Product to
Headquarter.
 Headquarter also send mail to importer.
HEAD HUL
IMPORTER QUARTER PLANT

Tolani Institute of Management Studies 42

TELECOMMUNICATION IN HUL

 All engineers & management level employees are

provided mobile & SIM connection by company
 All were connected through CUG plan of
Reliance, but now they changed the SIM of all
and now they all are Connected through Airtel.

Tolani Institute of Management Studies 43

SPECIAL THANKS TO MR. KARAN MISTRY SR. HR.
EXECUTIVE OF HINDUSTAN UNILEVER LIMITED &
PROF. HITENDRA LACHHWANI.

THANK YOU