II.
EVENT
DETAILS
Glenna Grace Revarez
Event Management Services NCIII
EVENT BRIEF
EVENT: Sexy Night, Bikini Show and Foam Party
CLIENT: Mr. Mar Joel Umali
DATE & TIME: January 29, 2021, Friday at 7pm to 12 midnight
LOCATION: Queen Margarette Hotel, Domoit
OBJECTIVES: To give entertainment, build a good relationship with
other co-business owners, to have a friendly show and to have fun
GUESTS: 50 guests/audience are expected with the age of 18 and
above
BUDGET: P250,000.00 budget
SEXY NIGHT
Bikini Show
Foam Party
DESCRIPTION
The Sexy Night, Bikini Show and Foam Party is an event sponsors by the biggest
alcohol brand and clothing line in the Philippines that has many branches nationwide.
This event will held on January 29, 2021, Friday at 7PM till 12 midnight in Queen
Margarette Hotel, Domoit, Lucena City. The event has 6 weeks preparation.
THEME / CONCEPT
• The theme/concept of the event will be lavender with a matured
content. It will have a bikini show and a foam party. Audiences and
guests will strictly monitored as this event are for 18 years old and
above. There will be a 15 models for the bikini show with cash prizes
and consolation prizes.
SUPPLIER MATRIX
SUPPLIER LOCATION CONTACT PRICE RANGE REMARKS
INFORMATION
Queen Margarette Hotel Domoit Diversion Road, (042) 373 7171 P50,000.00 (package) Including the food
Lucena City 09237425167 services, tables & chair,
basic backdrop, dedicated
waiters with PPE
uniform, basic sound
system
AOZ Sound and Lights Lucena City 0939-908-7898 P4,000 (4hrs) Including the staging,
1000 per hour sounds and light
JEM’S Floral Creations Granja St. cor. Trinidad 09255115714 P30,000.00
St., brgy 1, Lucena City (042) 717 2654 P2,000.00 per bouquet
MauCreation Hair & Lucena City 09463289531 P700.00 per head
Make-up Artistry
Airo Video and Lucena City 09568860490 P15,000.00 2 photographers and 3
Photography videographers, Unlimited
photos ,1 Video teaser,
Video Highlights (2-4
mins) with Drone shot
(aerial cinematography)
Time Frame
WEEKS TO DO
Determine the budget, Choose a theme and design, Create a guest list,
1ST WEEK Reserve party venue, party host/ entertainer, Book a food services and party
needs., Book for photography, videography, and technology, technical and
support staff
Book for models, Hair stylists and makeup artists, Prepare & send invitations,
2ND WEEK Plan a tentative menu, include desserts and drinks, Plan the program flow
3RD WEEK Finalize Menu, Make a party purchase, Confirm vendors and rentals, Confirm
table and chair set up, Confirm sponsor’s clothes
4TH WEEK Finalize a party flow schedule, Confirm the models attendees
5TH WEEK Follow up the food, table and chairs, sound system, decorations and
everything
Remind the guests and audience, Prepare any food that can prepared a day
6TH WEEK before, Prepared all the decorations and everything that is needed
FLOOR PLAN
PROGRAM FLOW
Sexy Night, Bikini Show and Foam
Party
Program Flow
Arrival of the Guests 7:00-7:30
Opening Prayer 7:30-7:35
Opening Remarks 7:35-7:50
Acknowledging the 7:50-8:00
sponsors & donors
Start of Bikini Show 8:00-9:00
Serenate for the 9:00-9:05
models
Foam Party 9:05-11:45
Closing Remarks 11:45-12:00
INVITATION
BUDGET PROPOSAL
Event: Sexy Night, Bikini Show and Foam Party
Date: January 29, 2021, Friday, 7pm-12mn
Source of Income
Sponsors P20,000.00 P20,000.00
Tickets
VIP 15 P5,000.00 P75,000.00
Gen. Ad 15 P3,500.00 P52,500.00
Standing 20 P2,500.00 P50,000.00
Total no. of tickets: 50 Subtotal: P197, 500.00
Venue: Queen Margarette Hotel (5 hrs, max 50 pax) (Including the food services, tables & chair, basic P48,000.00 (package)
backdrop, dedicated waiters with PPE uniform, basic sound system)
Sounds system and lights: AOZ SoundnLights (5hrs, staging, sounds and light, technical staff) P10,000.00
Photography and videography: Airo Video and Photography (2 photographers and 3 videographers, P10,000.00
Unlimited photos , 1 Video teaser, Video Highlights (2-4 mins) with Drone shot (aerial
cinematography)
BUDGET PROPOSAL
Quantity Price Total
Models 10 8,000.00 P80,000.00
Bouquet 5 1,000.00 P5,000.00
Emcee 2 5,000.00 P10,000.00
Hair&Make-up Artists 3 4,000.00 P12,000.00
Security 5 800.00 P4,000.00
Medical aides 3 500.00 P1,500.00
Subtotal P175,000.00
Contingency Fund 10% P25,000.00
Professional Fee 20% P50, 000.00
Total cost (12% VAT inclusive) P250,000.00
RISK MANAGEMENT
Risk Action
Ensure generations from the event
Black-outs venue
Check the power supplies from the
event venue
Traffic jam Follow the alternative route sign for the
event venue
Reserved nearest parking area for the
Limited parking space event
Make it earlier before the event
Reserved space for VIP /Sponsor guests
Ensure safety of the guests and lead
Fire and Natural disaster them to the emergency exit
Check the fire alarm and shower spring
Make a short representation about
emergency drill before start the event
THANK
YOU
Client’s Requirement
•Communication and Full Coordination
•Contact with the suppliers and the availability of the items
•Contact with the Venue Coordinator, Food Coordinator, Program Coordinator,
Technical Coordinator, Event Planner and organizer
•Meeting and contact signing with the client and supplier
•Advertisement, announcement, event marketing
•It will be advertising through many different social media platforms such as
facebook, Instagram, twitter, tiktok, etc.
•Others on radio, televisions, commercial, build boards, flyers, news paper
SEXY NIGHT, BIKINI SHOW AND FOAM PARTY
•Client: RESTO-BAR OWNER
Client’s Requirements:
•-Communication and Full Coordination
•-Advertisement, announcement, event marketing
•-Identified sponsors and donors
•-Announced cash prizes and consolations
•-Target participants and matured audience
•-Exclusive venue, with entrance fee, promotional approach
•-6 weeks preparation
Client’s Requirement
•Identified sponsors and donors •3rd prize – P3,500.00
•San Miguel Corporation •Consolations – P2,000.00
•Emperador Light
•Ginebra San Miguel
•Avon
•H&M
•Announced cash prizes and consolations •Target participants and matured audience
•1st prize – P8,000.00 •Person whose 18 and above, co-business owners
•2nd prize – P5,000.00 and sponsors/donors
