Monitoring and Evaluation Final

Dr.
Ritu Agrawal
Medical Consultant,
NIHFW, New Delhi
 Regular observation (Systematic & Purposeful)
 Recording of activities on all aspects of the
programme (Data Collection)

 Measurement of progress towards
programme objective
 Feedback to the donors, implementers and
beneficiaries
 Reporting of gathered information to be used
in decision making for improving the project

Evaluation Yes
GOALS&OBJECTIVES
No Assessment
of health need
Monitoring
Establish
goals
Implementation PLANNING CYCLE &objectives
of programme
Assessment
of resources
Time
frame
Select the Design Establishment

Action
best alternative of priorities
plan
alternative programme
3
GOALS_
 Describes the hoped for result of a programme
 Are achieved over a long period of time
 Through the combined efforts of multiple programme
OBJECTIVES-
 Specific results to be achieved
 Time bound
 Details the desired results/accomplishments of the
programme
 S- SPECIFIC
 M-MEASURABLE
 A-ATTAINABLE
 R-RELEVANT
 T-TIME
• Important for project planning &implementation
• Analyzing the situation in the community
• Determining whether the inputs are well utilized
• Identifying problems in the project
• Ensuring all activities are carried out properly by
the right people and in time
• Using lessons from previous project
• Determining whether the way project was
planned is the most appropriate way of solving
the problem at hand
 Preparation of action plan
 The plan should specify what needs to be done, who is
going to do it, and when it is to be done

 Inadequacy in planning will result in inadequacy in
monitoring
 The plan should identify key result areas and define
how they will be measured

 The plan should specify prioritize activities, so that
they receive adequate emphasis during monitoring

 The plan should cater to local variations
7
 Detecting deviations from plans
 Diagnosing causes for

deviations
 Taking corrective action
8
 INPUT-Resources going into conducting and carrying out
the project. Staff, finance , materials and time
 PROCESS-Set of Activities in which programme resources
(human and financial) are used to achieve the result (NO. of
workshops or training session )
 OUTPUTS-Immediate results obtained by the programme
through the execution of activities (no. of staff trained)
 Measuring how much, how many, quantity
 Tends to document number associated with
programme
 Focuses on which and how often programme
elements are carried out
 Tends to involve record keeping and numerical
counts
 Monitoring and its associated activities should be
integrated into the project timeline
 How well the programmes are carried out
 EX. Changes in people attitude towards the
programme, behaviour change , how

information permeates the at-risk society
 Works also as a Feedback System
 METHODS-
 Open ended methods to investigate
Provides a means to assess the quality of
the project and programme
implementation
 Compliments quantitative, input-output
progress monitoring
 Is a tool for institute learning and taking
corrective action in innovative and

adaptive projects
 Managers at top level
◦ They have to develop health plans based on objectives, goals,
devise strategy and allocate necessary resources
 Managers at the middle level
◦ They are more concerned with whether they are getting
desired output from the inputs that are being utilized
 Managers at the operational level
◦ They have to supervise actual operations and to ensure that
planned activities are being carried out as per schedule
13
• Will be discussed in detail tomorrow
 Monitoring involves counting what we are
doing.
 Monitoring involves routinely looking at the
quality of our services.

 Evaluation requires study design.
 Evaluation sometimes requires a control or
comparison group.
 Evaluation involves measurements over time.
 Evaluation involves special studies.
INDICATORS
 OPERATIONAL
 RELIABLE
 VALID
 SPECIFIC
 SENSITIVE
 AFFORDABLE
 FEASIBLE
16
 To describe information to be measured
 Monitoring is EXPENSIVE & TIME CONSUMNG
 For Reporting and Analysis in Simplest form
 To generate important information
 For management decision making
 Words like improved ,increased , gained do
not belong to an indicator

• Information unit of measurement
documentation of change
• Evidence of how much has been or has not
been achieved
1. Qualitative (Narrative/Observation)
2. Quantitative (Number/%)
• Anything you can think to measure
Thank You
Monitoring Evaluation
 It determines  It determines Programme
Programme efficiency effectiveness
 It establishes standard  It identifies inconsistencies
of performance at the between the programme
activity level objectives and activities
 It forms a basis for  It alerts the management of
Programme discrepancies between
accountability
actual and anticipated levels
 It alerts the of programme impact
management of
discrepancy
 It suggests changes in
programme procedures,
 It identifies strong
&weak points of operation and objectives
programme operations  It identifies the possible side
effects of the programme
20

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Dr.

programme (Data Collection)

in decision making for improving the project

Select the Design Establishment

 Are achieved over a long period of time

 Through the combined efforts of multiple programme

 Details the desired results/accomplishments of the

going to do it, and when it is to be done

how they will be measured

they receive adequate emphasis during monitoring

 Diagnosing causes for

 Taking corrective action

programme, behaviour change , how

corrective action in innovative and

quality of our services.

not belong to an indicator

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