IMPORTS AND
EXPORTS
BY
karthik
INTRODUCTION
General Procedures of Export and Import Transaction
Organizations Involved in Export and Import Transaction
Specialists Involved in Export and Import Transaction
Documents Needed in Export and Import Transaction
Procedures of Export and Import Transaction
General Procedures of Export Transaction ：
Preparation for Exporting
Business Negotiation
Implementation of Contract
Settlement of Disputes
General Procedures of Export Transaction
Preparation for Exporting
• Research on the countries or regions
• Research on the market
• Research on the customer
General Procedures of Export Transaction
Business Negotiation
• Enquiry
• Offer and counter-offer
• Acceptance
• Conclusion of sales contract
General Procedures of Export Transaction
(CIF Contract)
Implementation of Contract :
• Preparing goods for shipment
• Inspection application
• Reminding, examining and modifying L/C
• Chartering and booking shipping space
• Customs formality
• Insurance
• Documents preparation for bank negotiation
General Procedures of Export Transaction
(CIF Contract)
Settlement of Disputes
• Conciliation
• Arbitration
• Litigation
Market Research
Marketing and Promotion
Preparation for Exporting
Credit Information
Enquiry
Reply to Enquiry
Offer Counter-offer
Acceptance Business Negotiation
Contract
Good Preparation Reminding of L/C
Checking Name of Commodity,
Examination and
Specification, Quantity, Packing
Chartering,Space Booking Amendment of L/C
and Marking
Inspection Application Insurance Company
Docks
Inspection Authority
Certificate of Inspection Performance of
Customs Formalities
Contract
Certificate of Inspection Loading, Bill of Lading Insurance Policy
Documents Preparation for Bank Negotiation
Settlement of Disputes (if any)
General Procedures of Import Transaction
• To conduct market investigation;
• To formulate import plan for a certain commodity;
• To send inquiries to the prospective sellers overseas;
• To compare and analyze the offers or quotations received;
• To make counter-offers and decide on which offer is most
beneficial;
• To sign a purchase contract;
• To apply to a bank for opening a letter of credit
General Procedures of Import Transaction
• To book shipping space or charter a carrying vessel for taking
over the cargoes, if the contact is in terms of FOB;
• To effect insurance with the insurance company upon receipt
of shipping advice;
• To apply for inspection if necessary;
• To attend to customs formalities to clear the goods through
the customs;
• To entrust forwarding agents with all the transport
arrangements from the port to the end user’s warehouse;
• To settle disputes (if any).
Organizations Involved in Export and
Import Transaction
• The exporters
• The shipping agents at the port or airport of loading
• The railways(in some cases)in the exporter’s country
• The road hauler(in some cases)in the exporter’s country
• The port authority
• The shipping company(or sea freight)
• The airline(or air freight)
Organizations Involved in Export and
Import Transaction
• The insurance company or brokers
• The exporter’s bank
• The importer’s bank
• The railways(in some cases)in the importer’s country
• The road hauler(in some cases)in the importer’s country
• The shipping agent at the port or airport of discharge
• The importers
Specialist Involved in Export and Import
Transaction
• A shipping agent and/or freight forwarder (forwarding agent)
will take responsibility for the documentation and arrange for
the goods to be shipping by air, sea, rail or road.
• Airlines, shipping lines, railway companies or haulage
contractors will actually transport the goods.
• Both the importer’s and exporter’s banks will be involved in
arranging payments if a letter of credit or bill of exchange is
used.
Specialist Involved in Export and Import
Transaction
• Customs and Excise officers may need to examine the
goods, check import or export licenses and charge duty
and/or VAT.
• A Chamber of Commerce may need to issue a certificate of
origin, if this is required by the importer’s country.
• An insurance company insures goods in transit.
• A lawyer if a special contract has to be drawn up.
Documents needed in export and import
transaction
• Bill of Lading
• Commercial Invoice
• Packing List
• Weight Memo
• Certificate of Inspection
• Certificate of Origin
• Insurance Policy(certificate)
• Sales Contract
THANK YOU
