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Style in Technical Writing

The document discusses style in technical writing. It provides that technical writing is used to communicate information to help solve problems and convey information between those with technical knowledge and those using technology. It notes technical writing is used in proposals, manuals, web pages, and other professional documents. The key concepts are to know the audience, understand the goal of the document, follow a pyramid structure, use clear language, prepare drafts, and consider the purpose, tone, and language suited for the intended readers. The document also discusses methods of writing including summary, background, discussion, and outcome sections and emphasizes organization, correct construction, word choice, and keeping a neutral tone.

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Obaidullah Mansoor
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433 views14 pages

Style in Technical Writing

The document discusses style in technical writing. It provides that technical writing is used to communicate information to help solve problems and convey information between those with technical knowledge and those using technology. It notes technical writing is used in proposals, manuals, web pages, and other professional documents. The key concepts are to know the audience, understand the goal of the document, follow a pyramid structure, use clear language, prepare drafts, and consider the purpose, tone, and language suited for the intended readers. The document also discusses methods of writing including summary, background, discussion, and outcome sections and emphasizes organization, correct construction, word choice, and keeping a neutral tone.

Uploaded by

Obaidullah Mansoor
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Style in

Technical Writing
Technical writing is the presentation of information
that helps the reader to solve a particular problem.

Technical writing is used in proposals, manuals, web


pages, lab reports, newsletters, and many other kinds of
professional documents.

Technical writing is used to communicate information


to management, employees, and other businesses.

Technical writing can be considered the conduit between


people who know technology and those who use it.
KEY
CONCEPTS
1 Know the
intended
audience.
2 Understand the
goal of the
document.
3 Follow the Pyramid
Method of Writing.

4 Use clear and


concise language.

Prepare a draft
5 and then a final
copy.
Basic technical
writing

Instruct inform

purpose
Persude\perform
It can be recoganized by

1 simple

2 clear

3 Straight forward

4 Fact-based expressions
4 METHODS OF WRITING
1.1.Summary
Summary A summary is considered the most
important information. It tells the
readers what will be discussed.
Background information answers the
2.2.Background
Background who, where, when, and why.
The discussion depicts each item or
topic and identifies any actions required.
3.Discussion/Detail The outcome is a general statement
of results and any recommendations.
Action Depending on the type of document there
may be additional levels of necessary
information.

4. Outcome
4
What are the
Readers will fall into readers'
positions and
1
1 of 4 categories:
experts, technicians, responsibilities?
business, and lay-
people

How will the What will the reader


information be be expecting from the

3 used? document?

2
Tone is created by the language the writer
TONE
chooses for the audience.
Tone is used to be persuasive
TONE Tone needs to be suitable for the subject
An active voice sets a decisive tone

Language should be specific to the goal or


LANGUAGE
situation of the document.
1. Language needs to be concise & well-defined
LANGUAGE 2. Use language that will be understood by the intended
audience
3. Use narrative language minimally
10 points in technical writing

Its should be organization Correct sentence Word chosen Sentence


construction
simple and has to be should be right
should be construction
clear proper and proper technical and in technical
direct writing

Avoid and Avoid The tone in The writer


should avoid Its could be
negative loading technical
circumlocation
sentences words and writing be kept
phrases kept neutral simple
• Technical writing requires transparency of
expression and therefore a straightforward
use of language.
• Technical writing requires the recognition of
the overall goal prior to beginning a
document.
• Writers must have knowledge of the intended
audience.
• Documents must include certain key concepts
so the information can be easily understood
by the intended readers.
• Technical writing is solution based.
Action points

 • Are action-oriented  Research your topic

 • Contained safety- and warning  Research your audience


functions  Know the layout of the
 • Needed to be translated report
into more than one foreign  Begin with the thesis
language statement
• Involved more than one writer
• Were produced by designers  Fill in all pertinent
or other persons without information with correct
education in languages tone and language

 • Had different target groups.


Four types of technical writing

Technical
Information
1
User Business Writing
4 2
Documentation

Requirement
s for a
3
Position
THANK YOU

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