INTRODUCING MICROSOFT

OFFICE 2007/2010
Produced and Presented
By

DIGITAL COMPUTERS &

INFORMATION SERVICES

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Presentation at
[Place]
Held between
[Date]

By
[Presenter]

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 INTRODUCTION
• More than 25 Million people uses Microsoft
Programs
• With more than 90% of the World Companies
• Microsoft’s goals was to make the office
interface easier than ever to use

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 Introduction
• Microsoft completely redesigned the Office
interface when it produced Office 2007.
• By redesigning the interface, Microsoft in
effect did away with Menus and Toolbars and
replaced the interface with an ever-changing
RIBBON across the top the Office product
screens.

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 Introduction
• Brand new users may not ever know how well
they have it with the new interface.
• The ribbon makes it far simpler to master
Office than the menu system.

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 START HERE
• Microsoft Office 2007 helps you work more
efficiently and more effectively than ever
before.
• Office offers an integrated set of tools that
includes a word processor, a spreadsheet, a
presentation program, a note-taking
application, a contact management system,
and more.

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 Redesigned Interface
• Microsoft completely redesigned Office 2007’s
interface. You’ll interact with the Office
programs like never before.
• Although each version of Office has brought
about some user interface changes, Office
2007 takes those changes to an extreme.

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 Redesigned Interface
• Although Microsoft changed, tweaked, and
updated hundreds of Office’s elements, the
most significant and most obvious changes to
users of previous editions will be these:

The ribbon
The Live Preview

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 Ribbons

The ribbon that sits atop most Office 2007 screens is your new
command center to control any and all features you need to control
while using Office.
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 Live Preview of
Format Change

Office 2007’s Live Preview feature means that you can see dramatic format changes before you
actually apply those changes to your documents.

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The Ribbon Offers What You Need When You
Need It

• When you work in an Office 2007

application, the ribbon displays tools you
need at the time.
• The Home ribbon performs common
commands such as formatting, cutting,
copying, pasting, sorting, finding, replacing,
and other common commands that you
often use when working on a worksheet.
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The Difficulty of Switching to the Ribbon

• Be warned: The interface change, especially

due to the ribbon, takes some time to get used
to if you’ve used Office in the past.
• When you first upgrade to Office 2007, you will
find yourself wanting to do something, such as
use the AutoText feature, and without the
familiar menus to guide you, it can be a tad
difficult to locate the ribbon button that helps
you accomplish what you want to do.
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 One Menu and Toolbar Are Still There

• Office 2007 does offer one universal menu

and a universal toolbar that Word, Excel, and
PowerPoint give you access to:

» The Quick Access toolbar

» The Office menu

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 Quick Access Toolbar
• The Quick Access toolbar is a small four-button
toolbar that sits at the very topof your Word,
Excel, and PowerPoint screens. The buttons
enable you to do the following:

Save your document

Undo a command
Repeat your most recent edit or command
Print your document
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 Quick Access Toolbar

Office Button

Office Menu

The Quick Access toolbar and the Office menu are always
available in Word, Excel, and PowerPoint.
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• The Office menu appears when you click the Office
button
• You’ll find commands that formerly resided on the
traditional File menu in these applications namely;
– New,
– Open,
– Save,
– Save As,
– Print,
– Send, and Close.
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• In addition to those commands, two new
commands, Finish and Publish, appear on the
Office menu

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 Live Preview—See Format Changes Before
You Make Them
• Certainly the most visually stunning change to
Office 2007 is the Live Preview mode.
• Throughout much of the Office applications,
when you select text, click to select a chart or
graph, or want to adjust a presentation’s title,
you can see what any format change to the
selected item will look like before you actually
apply it.

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 Point to See Any Effect on Data

Point to any design and PowerPoint temporarily

changes the slide to that design.

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• The Live Preview changes don’t have to be
dramatic to be effective. If you simply select
text and begin to select a new font size, Office
2007’s Live Preview mode changes your
selected text to the font sizes you choose as
you scroll through them.
• Previously, you had to apply a format change,
view the change, then undo the change, and go
back to the menus to apply a different format.
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A Brief Overview of the Office
2007 Applications

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 Office 2007 Applications
• In spite of the huge
base of Microsoft Office
installations, Office, or
some programs within
Office, is still new to
some people.

The Microsoft Office website offers updates,

advice, and add-ons to help
you make the most of Office.

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 What Exactly Is Microsoft Office?
• Microsoft Office 2007 contains the most
needed applications
– word processor
– a spreadsheet program
– a presentation program
– an email
– contact management program
– a note-taking program

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 Office 2007 Applications
• Office is designed so that its programs work
well together, and although you might not
need every program in Office, you can easily
share information between any Office
programs that you do want to use.
• Program collections such as Office are often
called program suites.

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 Suite
• Suite—An application that contains multiple
programs, each of which performs a separate
function.

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 The following is a quick overview of the
primary Office programs:
• Word—A word processor with which you can
create notes, memos, letters,
• school papers, business documents, books,
newsletters, and even web pages.

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 The following is a quick overview of the
primary Office programs:

• Excel—An electronic spreadsheet program

with which you can create graphs and
worksheets for financial and other numeric
data. After you enter your financial data, you
can analyze it for forecasts, generate
numerous what-if scenarios, and publish
worksheets on the Web.

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 The following is a quick overview of the
primary Office programs:

• PowerPoint—A presentation graphics

program with which you can create
presentations for seminars, schools, churches,
web pages, and business meetings.
• Not only can PowerPoint create the
presentation overheads, but it also can create
the speaker’s presentation notes and print
compacted audience handouts.

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 The following is a quick overview of the
primary Office programs:

• Outlook—An email program, appointment

calendar, meeting scheduler, contact manager,
alarm-based reminder, to-do list manager, and
notes program.
• This kitchen-sink approach to a program works
well in Outlook; as data moves across your life in
emails and tasks and notes and appointments,
you’ll be able to keep track of everything.

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 The following is a quick overview of the
primary Office programs:
• OneNote—A powerful note-taking program for
desktops, laptops, and tablet PCs that integrates
any kind of data in the notes.
• You can draw, type, and insert audio, video, and
graphics into your notes and place all those
elements anywhere on the page you want them to
go.
• Advanced searching techniques make finding your
data later simple.
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 The following is a quick overview of the
primary Office programs:

• Access database that helps you manage,

report, and update huge quantities of data.

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 The following is a quick overview of the
primary Office programs:

• The Publisher program includes desktop

publishing capabilities to enable you to
produce newsletters, fliers, menus, invitations,
certificates, and even simple web pages easily.

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• The Office programs share many common
features.
• This means that after you learn one Office
program, it’s easier to master the next one
due to the similar interface.

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