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Effective Output Design

This document provides guidance on designing effective output across different mediums. It discusses factors to consider when choosing an output technology, such as purpose, audience, and costs. Guidelines are provided for designing reports, display screens, graphics, and websites. For reports, it recommends including functional attributes like page numbers. For screens, it suggests keeping the display simple and consistent. Website design should follow principles like using professional tools and reusable elements. The document stresses the importance of structure, content, and navigation across all output.

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Baldiaz Ryana Sunaryo
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156 views26 pages

Effective Output Design

This document provides guidance on designing effective output across different mediums. It discusses factors to consider when choosing an output technology, such as purpose, audience, and costs. Guidelines are provided for designing reports, display screens, graphics, and websites. For reports, it recommends including functional attributes like page numbers. For screens, it suggests keeping the display simple and consistent. Website design should follow principles like using professional tools and reusable elements. The document stresses the importance of structure, content, and navigation across all output.

Uploaded by

Baldiaz Ryana Sunaryo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Designing Effective Output

Major Topics

• Designing output
• Output technologies
• Factors in choosing an output
technology
• Report design
• Screen design
• Web site design
Designing Output
Output should be designed to:
• Serve the intended purpose.
• Be meaningful to the user.
• Deliver the right quantity of output.
• Deliver it to the right place.
• Provide output on time.
• Choose the right output method.
External and Internal Output
• Internal output is used within the
corporation.
• External output is used outside the
organization.
• External output differs from internal
output in its design and appearance.
• A turnaround document is one that is
sent out and then returned.
Output Technologies
• Output can be in the form of:
• Print.
• Display screen.
• Audio.
• CD-ROM or CD-RW.
• DVD.
• Electronic output.
Output Technologies
(Continued)

• Output technologies differ in their:


• Speed.
• Cost.
• Portability.
• Flexibility.
• Storage and retrieval possibilities.
Video Clips
Video clips are useful for:
• Supplementing static, printed output.
• Distance collaboration.
• Showing how to perform an action.
• Providing brief training episodes.
• Shifting the time of an actual event by recording it
for later output.
• Preserving an important occasion for addition to
an organization’s archives.
Animation
Animation is composed of four
elements:
• Elemental symbols.
• Spatial orientation.
• Transition effects.
• Alteration effects.
Electronic Output
Electronic output includes:
• Fax.
• Electronic mail (email).
• The World Wide Web.
Push and Pull Technology

• Pull technology allows the user to take


formatted data from the Web.
• Push technology sends solicited or
unsolicited information to a customer or
client.
Factors in Choosing an Output
Technology
Factors that must be considered when
choosing an output technology are:
• Who will use the output?
• How many people need the output?
• Where is the output needed?
• What is the purpose of the output?
• What is the speed with which output is
needed?
Factors in Choosing an Output
Technology
Factors that must be considered when choosing an
output technology are (continued):
• How frequently will the output be accessed?
• How long will the output be stored?
• Under what special regulations is the output
produced, stored, and distributed?
• What are the initial and ongoing costs of
maintenance and supplies?
• What are the environmental requirements for
output technologies?
Output Bias

• Analysts must be aware of sources of


output bias and inform users of the
possibilities of bias in output.
• Bias is introduced in three main ways:
• How information is sorted.
• Setting of acceptable limits.
• Choice of graphics.
Strategies to Avoid Bias
Strategies to avoid output bias:
• Awareness of the sources of bias.
• Design of output that includes users.
• Working with users so that they are informed of
the output's biases.
• Creating output that is flexible and allows users to
modify limits and ranges.
• Train users to rely on multiple output for
conducting "reality tests" on system output.
Report Design Considerations

• Constant information does not change


when the report is printed.
• Variable information changes each time
the report is printed.
• Paper quality, type, and size should be
specified.
Printed Reports
• Design reports using software.
• Design guidelines for printed reports
are:
• Include functional attributes, such as
headings, page numbers, and control
breaks.
• Incorporate stylistic and aesthetic
attributes, such as extra blank space and
grouping data.
Display Screen Design
Guidelines for display design are:
• Keep the display simple.
• Keep the display presentation consistent.
• Facilitate user movement among displayed
output.
• Create an attractive display.
Graphical Output

• Primary considerations for designing


graphical output:
• Output must be accurate, easy to
understand and use.
Graphical Output (Continued)

• The analyst must determine:


• The purpose of the graph.
• The kind of data to be displayed.
• The audience.
• The effects on the audience of different
kinds of graphical output.
Web Site Design
• Design principles must be used when
designing Web sites.
• These include:
• Using professional tools.
• Studying other sites.
• Using Web resources.
• Examining the sites of professional Web
site designers.
Web Site Design (Continued)

• Further principles:
• Using tools that you are familiar with.
• Consulting books.
• Examining of poorly designed pages.
• Creating Web templates. Style sheets
allow you to format all Web pages in a site
consistently.
• Using plug-ins, audio, and video sparingly.
Plan Ahead
Pay attention to:
• Structure.
• Content.
• Text.
• Graphics.
• Presentations style.
• Navigation.
• Promotion.
Web Graphics
Guidelines for using graphics when
designing Web sites are:
• Use either JPEG or GIF formats.
• Keep the background simple and readable.
• Create a few professional-looking graphics
for use on your page.
• Reuse bullet or navigational buttons.
• Examine your Web site on a variety of
monitors and graphics resolutions.
Presentation Style
Guidelines for entry displays for Web
sites:
• Provide an entry screen or home page.
• Keep the number of graphics to a
reasonable minimum.
• Use large and colorful fonts for headings.
• Use interesting images and buttons for
links.
Presentation Style
Guidelines for entry displays for Web
sites (continued)
• Use tables to enhance the layout.
• Use the same graphics image on several
Web pages.
• Avoid overusing animation, sound, and
other “busy” elements.
Navigation
Navigation guidelines:
• Use the three-clicks rule.
• Promote the Web site.
• Encourage your viewers to bookmark your
site.

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