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Mobile: 0755 / 0715 912 366: Rashid Abdalahman

This document provides an introduction to using Microsoft Word. It outlines the basic functions of Word including starting the program, exploring the Word environment, opening and closing documents, creating and saving documents. It describes the main elements of the Word interface such as the ribbon, tabs, groups, and status bar. It also explains how to perform common tasks like typing content, formatting text, saving files, and closing documents.

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paco kazungu
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62 views

Mobile: 0755 / 0715 912 366: Rashid Abdalahman

This document provides an introduction to using Microsoft Word. It outlines the basic functions of Word including starting the program, exploring the Word environment, opening and closing documents, creating and saving documents. It describes the main elements of the Word interface such as the ribbon, tabs, groups, and status bar. It also explains how to perform common tasks like typing content, formatting text, saving files, and closing documents.

Uploaded by

paco kazungu
Copyright
© © All Rights Reserved
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Lecture 4

Rashid Abdalahman
[email protected]

Mobile: 0755 / 0715 912 366


Introduction to MS Office - Word
• When you use a computer program to create, edit, and produce text documents,
you are word processing.
Microsoft Office Word is a word processing program that enables quick and
efficient authoring and formatting all the business and personal documents.
• Microsoft Office Word is often referred as MS Word.
• MS Word can be used to:-
Create professional-looking documents that having impressive graphics such as
charts and diagrams.
Give documents a consistent look by applying styles and themes that control the
font, size, color, and effects of text and the page background.
Store and reuse ready-made content and formatted elements such as cover pages
and sidebars.
Introduction to MS Office - Word
• MS Word can be used to:-
Make information in long documents accessible by compiling tables of
contents, indexes, and bibliographies.
Create personalized e-mail messages and mailings to multiple recipients
without repetitive typing.
Safeguard the documents by controlling who can make changes and the types
of changes that may be made, removing personal information, and applying a
digital signature.
Starting MS Word
• To start Word on a computer running Windows
Click the Start button.

Point to All Programs, click Microsoft Office, and then click Microsoft Office
Word
Exploring MS Word
MS Word environment consists of the following elements:
Microsoft Office Button
•Commands related to managing Word and Word documents as a whole are gathered together in this
button.

•The commands can be represented as buttons on the Quick Access Toolbar to the right of the of the
Microsoft Office Button.
•You can customize the toolbar to include any command that you use frequently.
Exploring MS Word…
MS Word environment consists of the following elements:
•The title bar displays the name of the active document.
•At the right end of the title bar are the three buttons having the following functions:-
 Temporarily hiding the Word window by clicking the Minimize button.
 Adjusting the size of the window with the Restore Down/Maximize button.
 Close the active document or exit Word with the Close button.
•After the title bar follows the Ribbon, which makes all the capabilities of Word available in one area so that you can work
efficiently with the program.
•Commands related to working with document content are represented as buttons
on the tabs that make up the Ribbon.
•Clicking one of the other tabs, such as Insert, displays that tab’s buttons.
Exploring MS Word…
MS Word environment consists of the following elements:
•Related but less common commands are not represented as buttons in the group.
•Instead they are available in a dialog box, which you can display by clicking the
dialog box launcher at the right end of the group’s title bar.
•Some button names are displayed and some aren’t.
•Pausing the mouse pointer over any button for a few seconds (called hovering)
hovering displays a ScreenTip with not
only the button’s name but also its function.
•Some buttons have arrows, clicking either the button or the arrow will result into different functions, e.g.
Exploring MS Word…
MS Word environment consists of the following elements:
•You create a document in the document window.
•When more than one document is open, each document has its own window.
•The status bar gives you information about the current document.
•At the right end of the status bar is the View toolbar, which provides tools for
adjusting the view of document content.
Exploring MS Word
After opening the program from the start menu, you will see the MS Word look as
follows:-
Opening, Moving Around in, and Closing a
Document
• To open an existing document, you click the Microsoft Office Button and then click Open to display
the Open dialog box.
• The first time you use this command, the dialog box displays the contents of your Documents folder.
• If you display the dialog box again in the same Word session, it displays the contents of whatever
folder you last used.
• To see the contents of a different folder, you use standard Windows techniques.
• After you locate the file you want to work with, you can double-click it to open it.
• After using your document, you can close the document/Word as follows:-
 If more than one document is open, you can close it by clicking the Close button at
the right end of the title bar.
 If only one document is open, clicking the Close button closes the document and also quits Word.
Creating and Saving a Document
• To create a Word document, you simply open a new blank document and type your
content.
• The blinking insertion point shows where the next character you type will
appear.
• When the insertion point reaches the right margin, the word you are typing moves to the next line.
• To start a new paragraph, simply press the Enter button.
• Each document you create is temporary unless you save it as a fi le with a unique name.
• To save a document for the first time, you click the Save button on the Quick
Access Toolbar or click the Microsoft Office Button and then click Save or Save As.
• When saving your document, you will have to assign a name to the document that reflects the contents of the
document.
Creating and Saving a Document
• After you save a document the first time, you can save changes simply by clicking the
Save button.
• The new version of the document then overwrites the previous version.
• If you want to keep both the new version and the previous version, click Save As on the Office
menu, and then save the new version with a different name in the same location or with the
same name in a different location.
• If you don’t have any other activities to do with the document, close the document/Word by
clicking the Close button.
Well done is better than
well said.—Benjamin
Franklin

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