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Computer Applications To Business: CSCA 103 - 2 (1+3)

Data is collected through: - Data entry - manually entering data into the database - Analysis - analyzing existing data sources to extract relevant information - On a transactional basis - automatically capturing data from business transactions as they occur The key steps in collecting data are determining what information is needed, how it will be gathered, and getting it into the database in an organized way so it can be easily accessed, analyzed and reported on. Proper data collection is essential for building an effective database.

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34 views22 pages

Computer Applications To Business: CSCA 103 - 2 (1+3)

Data is collected through: - Data entry - manually entering data into the database - Analysis - analyzing existing data sources to extract relevant information - On a transactional basis - automatically capturing data from business transactions as they occur The key steps in collecting data are determining what information is needed, how it will be gathered, and getting it into the database in an organized way so it can be easily accessed, analyzed and reported on. Proper data collection is essential for building an effective database.

Uploaded by

shamiti
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPT, PDF, TXT or read online on Scribd
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Computer Applications To

Business
CSCA 103 - 2(1+3)
Study Plan
• Theory
– Textbook: Database System Concepts 5th Ed.
Silberschatz, Korth and Sudarshan

• Practical (Lab)
– Successful Projects in Access
P. M. Heathcote
Description
• Computer Applications in Business provides an
overview of the integrated software packages
most often used in the workplace.
Objectives
• By the end of this course, you will have a sound
understanding of the basic features and business
applications for the word processor, spreadsheet,
database, and presentation software in your
choice of either Microsoft Works Suite or
Microsoft Office Professional packages.
• This course will teach you the basics in how to
use computers to communicate.
– ???
Introduction to Database Concepts
and Access
What is Data?
• Data - facts made up of text, numbers, images
and sounds -
Murray 15000 10

• Information is the meaning given to data in the


way it is interpreted:
Mr Murray is a sales person whose basic annual
salary is $15,000 and whose commission rate is
10%
What is a Database?
• A structured collection of related data
• An address book, a Telephone directory, a Timetable etc.
Basic Concepts
• File
– A set of related records Name: David Murray
Company: CCT
Tel: 01242 227200
• Record
– A collection of Data about an
individual item Name: David Murray
Company: CCT
• Field Tel: 01242 227200
– A single item of data common
to
all records
Name: David Murray
• Some different types of fields:
– String (Text)
– Date
– Currency
– Number
• Integer
• Real
The Telephone Directory
- An Example of a Database

File Name

Records Telephone Directory


Aardvark A.A. Railway Cuttings Cheltenham (01242) 123456
Aardvark S.F. 23 High Street Cirencester (01285) 654321
Aaron A.M. The Paddock Cheltenham (01242) 101010

Fields
Types of Database
• Flat-file Databases
– A flat-file database is a simple database that
stores all data in a single table, or
– Consist of one or more unrelated tables
• Table in a database is a collection of records which can
be viewed in rows and columns
Types of Database
• Relational Databases
– Database consist of several tables which are
related to each other by means of common fields.
• What is the relationship between these 2
tables?
• What is the relationship?
Types of Relationships
• Relationship between entities possibly be:
– One-to-one
– One-to-many
– Many-to-many
• One to One (1:1)
– Each record in one table is related to only 1
record in the other table
• One to Many (1:) or Many to One (:1)
– There is only 1 related record in one table, but
many in the other
• Many to Many (:)
– There are many records in one table related to
many records in another table
Attributes and Key Fields
• The field in a table which establishes the
relationship to another table
– What is the key field in the table below?
Type of Keys

• Primary Key Field


– A field whose values uniquely identify a record in a
table

• Foreign Key Field


– A field whose values refer to a field in another
table. Values in a foreign key need not be unique.
• What is the key field in the table below?
– What type is it?
How is Data Collected
• Data Entry
• Analysis
• On a transactional basis

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