Kelompok 4

PUNCTUATION
AND TIPS (DOS
AND DONTS)
OF APPLYING
COVER
LETTER
Kelompok 4
Apriady Gultom
Aulya F
Atika F
Azra refi
Cassey angeliq
Claudya Chaterine
Charina anggi
Daffa Marshandi
Daniel Hermans
 WHAT IS PUNCTUATION?
Punctuation is a system of inserting points
as aids to understand written text whether
to stop read silently or aloud.

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 THE COMMA (,)
useful in a sentence when :
✘ Pause before proceeding
✘ Add a phrase that does not contain any new subject
✘ Separate items on a list
✘ Use more than one adjective (a describing word, like beautiful)

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🎈
 EXAMPLE:
1.The boy, who knew that his mother was about to arrive,
ran quickly towards the opening door.
2.The shoping trolley was loaded high with bottles of
beer, fruit, vegetables, toilet rolls, cereals and cartons of
milk.
3.The shoping trolley was loaded high with bottles of
beer, fruit, vegetables, toilet rolls, cereals and cartons of
milk.
4.The boy was happy, eager, and full of, anticipation at
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 Full Stop (.)
useful in sentence when:
• To end a sentence
• To indicate where a section of a
quotation has been omitted when it is
not relevant to the text
• to indicate the abbreviation of
commonly used words
 Example:
1.She asked me why I
didn't go to
school yesterday.
2.“The boy was happy . . .
At the start of his summer
holiday.
3.Tel. No. = Telephone
number
Sept.= September
“Exclamation Mark (!)”
Useful in sentence when:
✘ indicates strong feeling
within a
sentence.
✘ to indicate a sharp
instruction
✘ to indicate humour
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 Example:
✘ Help! I love you !
✘ Stop! Police!
✘ Ha! Ha! Ha

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 Question Mark (?)
✘ indicates that a sentence is asking a
question.
Example:
✘ : What are you doing ?.
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 Semi-colon (;)
As a general rule, the semi-colon is ✘ to assemble detailed lists.
used in the following ways: Example: The conference was
✘ When joining two connected attended by delegates from Paris,
sentences. France; Paris, Texas; London, UK;
Example: we set out at dawn; the Stockholm, Sweden; Colombo, Sri
weather looked promising. Lanka; and Mumbai, India.

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 Colon (:)
• It is most commonly used when listing.
Example: She placed the following items into the trolley:
beer, fruit, vegetables, toilet rolls, cereals, and cartons
of milk.
• Or it can be used within a heading, or descriptive title.
Example: Human Resource Management:
Guidelines for Telephone Advisers
 •The Apostrophe
sometimes called an inverted For example:
comma has two main uses. The ✘ The girl's hat was green, (girl is in the
apostrophe indicates possession or singular).

ownership. ✘ This shows the reader that the hat

belongs to the girl.
✘ The girls' hats were green, (girls in this
instance are plural, i.e. more than one
girl, more than one hat).
✘ This indicates that the hats belong to the
girls.

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Quotation or Speech Marks (“….”)
Quotation or speech marks are used to:
1.To mark out speech
2.When quoting someone else's speech
 For example:

My grandpa said, "Share your chocolates with your friends."

"George, don't do that!"

"Will you get your books out please?” said Mrs Jones, the teacher, “and quieten down!"

It is worth noting that to report an event back does not require speech or quotation marks.

For example:

Mrs Jones told the pupils to take out their books and to quieten down.

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📖
 Hyphen (-)
The hyphen is used to link words together.
For example:
✘ sub-part
✘ eighteenth-century people
✘ week-end
✘ second-class post
✘ gender-neutral
✘ non-verbal

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 Brackets ( )
Brackets always come in pairs ( ) and are used to make an
aside, or a point which is not part of the main flow of a
sentence. If you remove the words between the brackets,
the sentence should still make sense.

For example:
“The strategy (or strategies) chosen to meet the objectives
may need to change as the intervention continues.”

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 Square Brackets […]
A different set of square brackets [ ] can be used:
(-)to abbreviate lengthy quotations
(-)to correct the tense of a quotation to suit the tense of
your own sentence
(-)to add your own words to sections of an abbreviated
quotation.

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For example, if you were writing about class structure, you might
use the following:
According to Giddens, (1997, p.243) the “[o]wnership of wealth,
together with occupation, are thechief basis of class differences”.

Note, that when using square brackets, only the occasional letter
as in the above example or the occasional word (for example
when changing the tense of the sentence) would be placed in
square brackets in this way.

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Slash (/)
Many people use the slash instead of or, and
etc., but this is not always helpful to the
reader. There is, however, a modern
convention in gender-neutral writing to use
‘s/he’.

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PUNCTUATION
COVER
ON A

LETTER
 COMMAS
✘ Commas located in the end of
greeting

✘ Commas also located in the end of

closing salutation

✘ Commas also located in the date

✘ For example, you would write, “I can

write press releases, sales letters, and
annual reports.” ( commas in a series )

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FULL STOP/PERIOD
✘ It is located at the end of sentence
or the end of pargraph.

✘ A period after the nickname or

greetings

✘ A period located in the end of

abbreviation

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 PUNCTUATION ON A COVER LETTER

Slash
✘ Dear Sir/Madam,
Use the slash to show
the word “ or “
Punctuation
function in a cover
letter
1. A punctuation mark put in
order words
2. A punctuation mark clarify
of writing in CV
3. Easy for readers to
understand our cv writing

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 Example of
Different
Punctuation
from Cover
Letter
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TIPS
TIPS OF
OF APPLYING
APPLYING
COVER
COVER LETTER
LETTER
(DOS)
(DOS)
 FIRST!
Your goal when writing a cover
letter is to attract interest and
get employers to read your
resume.
 Tips
04. Write a custom cover letter
01. Show skills that be
beneficial to company
05. Write A cover letter
Ex : My negotiation and verbal comunication are excellent shorter

06. Address the hiring manager

02. Mention your experience or personally.
achievements appropriately
07. Be yourself while remaining
Ex : I have 10 years experience as a financial analyst,
polite & professional
including the past seven years at industry leader HSBC
bank USA 08. Keep it error free
03. Make it easy to read
 Punctuation
1. Comma
Ex : As legislative director, I have developed strong writing an editing skills.
2. Serial comma

Ex : I can write press releases, sales letters, and annual reports.

4. Period

Ex : I completed many functions as marketing director. I increased home equity loans. I

created a self-mail brochure on certificate of deposits. I increased membership by 25 percent.
 ✋
DONT’S
PUNCTUATION
IN COVER
LETTER
 Bulleted Lists

Use a capital letter to begin each bulleted item. You can

use a period after the last bulleted item in the list if you
like. For example, if you want to write, “I have completed
the following functions as marketing director: increased
home equity loans, created a self-mail brochure on
certificate of deposits and increased membership by 25
percent," you would use a separate bullet for each item
and capitalize each of the three duties. 
 Semicolons

Semicolons are tricky to use correctly, so you might want

to avoid them altogether. If you want to use them, you
would do so like this: “I have completed the following
functions as marketing director: I increased home equity
loans; I created a self-mail brochure on certificates of
deposit; and I increased membership by 25 percent.”
Commas

Choose whether you want to use a serial comma or not. A

serial comma requires a comma to separate each item you
list and using one before the word, “and.” For example,
you would write, “I can write press releases, sales letters,
and annual reports.” If you don’t want to use a serial
comma, you would not put the comma after “letters” and
before “and.”
Parentheses and Exclamation Marks

Although it is not wrong to use parentheses or exclamation

marks, it is better to avoid them in your cover letter. You
might be burying an important thought by putting it in
parentheses, or the sentence might be more cumbersome
to read. It would be better to rewrite your thought without
using parentheses.
Contractions

If contractions are used regularly in the job description,

employer branding, or company blogs, then it is probably
okay to use them in a cover letter. But on the side of
caution and don’t overuse them. You always want to look
professional and in control of the language you use to
express yourself. If in doubt, avoid using contractions.
(you’ve…….. ; you’ll ………)
Example in cover letter
Example in cover letter

👍
THANKS!
Any questions?

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