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INTRODUCTION
TO MICROSOFT
EXCEL

Dr. Dale Q. Talaboc

1
 Objectives

 Understand the use of spreadsheets and Excel

 Differentiate a Worksheet, Workbook and
Excel Lesson 1

Spreadsheet
 Identify and Learn the parts of a MICROSOFT
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EXCEL INTERFACE

2 Pasewark & Pasewark Microsoft Office 2010 Introductory

 Introduction to Spreadsheets

 Microsoft Excel 2010 is the spreadsheet

program in Microsoft Office 2010 created by
Excel Lesson 1

Microsoft Corporation.
 A spreadsheet is a grid of rows and columns in
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which you enter text, numbers, and the results

of calculations.
 Used to calculate numeric information.
 Used to organize information.
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 Introducing Microsoft Excel 2010

 Computer program used to enter, store, analyze,

and present quantitative data
Excel Lesson 1

 Creates electronic versions of spreadsheets

– Collection of text and numbers laid out in a grid
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 Displays values calculated from data

 Allows what-if analysis
– Ability to change values in a spreadsheet and
assess the effect they have on calculated values

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 Starting Excel

1. Click the START button

ALL PROGRAMS
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2.
3. MICROSOFT OFFICE
4. Click on MICROSOFT EXCEL 2010
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*You may PIN MS excel in the taskbar, to create

shortcut (Right Click on Microsoft Excel, then click
“Pin To Start”)
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 THE EXCEL USER INTERFACE
Excel Lesson 1
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 THE EXCEL INTERFACE
QUICK ACCESS TOOLBAR – Customized Toolbar that holds
commonly used commands.
Excel Lesson 1

TITLE BAR – File Name of the Active File.

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WINDOW CONTROL BUTTON – Minimize,

Maximize/Restore and Close Buttons

THE RIBBON – Main location of excel commands.

It has 3 parts: (1) Tabs; (2) Groups; (3) Commands

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 QUICK ACCESS TOOLBAR

1. Click the Customize Quick Access Toolbar

Excel Lesson 1

YOU MAY
CLICK ON THE
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COMMANDS
YOU WANT TO
ADD IN THE
QUICK
ACCESS
TOOLBAR

To see more
8 Pasewark & Pasewark Microsoft Officecommands
2010 Introductory
to add.
 MORE COMMANDS. (ADD)
SELECT THE ONE YOU
WANT TO ADD
1
Excel Lesson 1

3
2
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 MORE COMMANDS. (REMOVE)

SELECT THE ONE YOU

WANT TO REMOVE
1
Excel Lesson 1
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3
2

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Excel Lesson 1

EXERCISE 1
QUICK ACCESS
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TOOLBAR

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 THE EXCEL INTERFACE

THE RIBBON
Excel Lesson 1
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TABS – PROVIDES ACCESS TO MANY

TOOLS AND RELATED GROUPS

GROUPS – Organize related commands

based on functions
Pasewark & Pasewark COMMANDS
Microsoft Office 2010 Introductory
Excel Lesson 1

FILE MENU

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 HOME TAB
Excel Lesson 1
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 INSERT TAB
Excel Lesson 1
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 PAGE LAYOUT TAB
Excel Lesson 1
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 FORMULAS TAB
Excel Lesson 1
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 DATA TAB
Excel Lesson 1
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 REVIEW TAB
Excel Lesson 1
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 VIEW TAB
Excel Lesson 1
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 OTHER PARTS OF THE RIBBON

ARROW –
click to
display
options
Excel Lesson 1
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 OTHER PARTS OF THE RIBBON
DIALOG BOX LAUNCHER
– an on-screen form you
fill up to tell MS Excel the
specific function you
want.
Excel Lesson 1
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 OTHER PARTS OF THE RIBBON
Excel Lesson 1

MINIMIZE HELP –
THE MINIMIZE WINDOW
will open
RIBBON –
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MS Office
will only RESTORE WINDOW
Help
show the Center
TABs CLOSE WINDOW

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 EXERCISE 2
Excel Lesson 1

THE RIBBON
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 NAME BOX AND FORMULA BAR
Excel Lesson 1

NAME BOX – cell reference of the active

cell. Can be used to locate a cell
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FORMULA BAR – Enter information or

formulas into a cell.

25 Pasewark & Pasewark Microsoft Office 2010 Introductory

 CELL WORKBOOK

ROW (1,048,576)

COLUMN (16,384) ZOOM LEVEL AND

SLIDER
Excel Lesson 1

SCROLL BAR
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WORKSHEET
MODULE

VIEW BUTTONS

WORKBOOK

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 Exploring the Parts of the
Workbook

 Columns appear vertically and are identified by

letters. Rows appear horizontally and are
Excel Lesson 1

identified by numbers.
 A cell is the intersection of a row and a column.
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Each cell is identified by a unique cell

reference.

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 WORKBOOK VS. WORKSHEET

• Entire File
• Contains various cells in columns and rows
WORKBOOK •
May contain one or more worksheets
Excel Lesson 1

• Each workbook contains three

worksheets by default. The worksheet
displayed in the work area is the active
worksheet.
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• On-screen spreadsheet that

contains various cells in columns
WORKSHEETS and rows
• Accessible by clicking the tab at
the bottom of the workbook
window
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 EDITING A WORKSHEET

1. Insert
2. Delete
Excel Lesson 1

3. Rename
4. Move or Copy
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5. View Code
6. Protect or Copy
7. Tab Color
8. Hide/Unhide
29 9. Select
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& Pasewark Microsoft Office 2010 Introductory
 Worksheet Navigation Keys
Excel Lesson 1
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Excel Lesson 1

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32
 EXERCISE 3
Excel Lesson 1

WORKSHEET EDITING
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 Thank You.
Excel Lesson 1
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