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Introduction To Excel: Developing Valuable Technology Skills!

This document provides an introduction to Excel spreadsheets. It discusses key aspects of Excel including creating and formatting spreadsheets, performing calculations using cell references and formulas, and recognizing common Excel file extensions. The document also outlines some basic and important features of spreadsheets like pivot tables, conditional formatting, sorting, filtering, charts, and using formulas to perform basic math operations. Overall, the document serves as a high-level overview of Excel spreadsheets and their capabilities.

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Niranjan Kumar Das
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25 views15 pages

Introduction To Excel: Developing Valuable Technology Skills!

This document provides an introduction to Excel spreadsheets. It discusses key aspects of Excel including creating and formatting spreadsheets, performing calculations using cell references and formulas, and recognizing common Excel file extensions. The document also outlines some basic and important features of spreadsheets like pivot tables, conditional formatting, sorting, filtering, charts, and using formulas to perform basic math operations. Overall, the document serves as a high-level overview of Excel spreadsheets and their capabilities.

Uploaded by

Niranjan Kumar Das
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Introduction to Excel

Developing Valuable Technology Skills!

Niranjan Kumar Das

Date: 2/16/2019
Excel spreadsheets
• What you need to know:
– Creating new spreadsheets
– Resizing your rows & columns
– Inserting, deleting, and hiding rows & columns
– Making calculations & using cell-references
– Copy/paste your work into other applications
• How to recognize an Excel file?
– The file names ends in « .xls »
EXCEL
Why a SpreadSheet?
• A spreadsheet is the computer equivalent of a paper ledger sheet. It consists of
a grid made from columns and rows. It is an environment that can make number
manipulation easy.

• If you change the mg/day amount, you will have to start the math all over again. On
the computer version you can change the values and the result is automatically re-
calculated.
Parts of spreadsheet
Features of spreadsheet

1) Pivot Tables
2) Conditional Formatting
3) Sorting and Filtering
4) Basic Math
5) Mixed Type Charts
• Let the COMPUTER do the calculations
Basics of a Spreadsheet
• Spreadsheets are made up of
– columns
– rows
– and their intersections are called cells
• In each cell there may be the following types of
data
– text (labels)
– number data (constants)
– formulas (mathematical equations that do all the
work)
Letters denote a columns location.
e.g., column C

Numbers denote a rows


location.
e.g., row 4

Cells are denoted by the


Column and the row.
e.g., cell B6
Types of Data you will type
• three basic types of data that can be entered.

– labels - (text with no numerical value)


e.g., “Life Stage Group”, or “0-6 months”

– constants - (just a number -- constant value)


e.g., “210”, or “270”

– formulas* - (a mathematical equation used to calculate)


e.g., “=10+100”, or “=123*12+78.2
Basic Math
• Spreadsheets have many Math functions built into them. Of the most
basic operations are the standard multiply, divide, add and subtract.
These operations follow the order of operations (just like algebra).
• Examples
A1 (column A, row 1) = 5
A2 (column A, row 2) =
7 A3 (column A, row 3)
= 8 B1 (column B, row
1) = 3 B2 (column B,
row 2) = 4 B3 (column
B, row 3) = 6

Operation Symbol Constants References Result


Multiplication * =5*6 = A1 * B3 30
Division / =8/4 = A3 / B2 2
Addition + =4+7 = B2 + A2 11
Subtraction - =8–3 = A3 - B1 5
Selecting Cells
• Learn to REFERENCE your data from other parts of the spreadsheet.

– When entering your selection you may use the keyboard or the mouse.
– Select cells together by specifying a starting-cell and a stopping-cell.
This will select ALL the cells within this specified BLOCK of cells.

– When cells are not together use the comma to separate the cells or by holding down the
control-key and selecting cells or blocks of cells (the comma will be inserted automatically to
separate these chunks of data.)

• E.g., the ‘SUM’ function

The Sum function takes all of the values in each of the specified cells and totals their
values. The syntax is: =SUM(first value, second value, etc)

– In the first and second spots you can enter constants, cells, range of cells.
– Blank cells will return a value of zero to be added to the total.
– Text cells can not be added to a number and will produce an error.
Sum Example

=
sum(B2:B8)
Note: text values will cause errors,.. And empty values are counted as ‘0’
Other Functions
• Average ignores text & balnks
• Max
– Returns the largest value in a range
• Min
– Returns the smallest value in a range
• Count
– Returns the number number-data cells
• CountA
– Returns the number of non-empty cells
The ‘IF’ function
• check the logical condition of a statement and return one value if
true and a different value if false. The syntax is
– =IF (condition; value-if-true; value-if-false)
– value returned may be either a number or text
– if value returned is text, it must be in quotes

=IF(B2>755;"yes";"no")

Note: Other logical functions can also be used (NOT, OR, AND, TRUE, FALSE)
What is pivot table
A pivot table is an interactive way to quickly summarize large amounts
of data. It plays an important role in spread sheet management
because of the following reasons.

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