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Zoom Tutorial v1

The document provides an overview of Zoom training that includes downloading and installing the Zoom application, logging into Zoom, hosting and scheduling meetings, joining meetings, using meeting controls, and managing profile settings. It outlines hardware and software requirements, describes how to invite people to meetings, share screens, annotate while screen sharing, and offers tips for participating in Zoom meetings effectively.

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ex posed
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111 views32 pages

Zoom Tutorial v1

The document provides an overview of Zoom training that includes downloading and installing the Zoom application, logging into Zoom, hosting and scheduling meetings, joining meetings, using meeting controls, and managing profile settings. It outlines hardware and software requirements, describes how to invite people to meetings, share screens, annotate while screen sharing, and offers tips for participating in Zoom meetings effectively.

Uploaded by

ex posed
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Welcome to Zoom Training

Zoom combines chat, video conferencing, online


meetings, and mobile collaboration into one
unified platform.
• HW-SW requirements

• Today’s Agenda
Downloading and Logging In

• Host a Meeting

• Schedule a Meeting

• Join a Meeting

• Desktop Controls

• Meeting Controls

• Profile Management
Hardware Requirements
• An internet connection - wired or wireless
• Webcam - Built in Camera or USB Camera
• Speakers/Microphones- Built in or External
(USB or Bluetooth)
• Smartphone or laptop
• Supported Operating Systems
Software Requirements
• MacOS 10.6.8 or later

• Windows 10

• Windows 8 or 8.1

• Windows 7

• iOS and Android


Zoom Application Download
• Desktop Application - https://zoom.us/download

• Download and install the desktop application.


Zoom App - Phones and Tablets

• You can also install Zoom on


Android and iOS phones and
tablets.
• In app store, search for
Zoom and install the mobile
app.
• Or go to zoom.us/download
on your phone or tablet
browser and scroll down to
the Zoom Mobile Apps
headline and click on the
App Store or Google Play
button.
Log on to the App
• It is best to join meetings
with your Zoom app and
to be logged in when
you do.
• After downloading the
app, open the app (click
on Zoom icon on
desktop or in list of
apps).
• Click on Sign In
• Enter email and
password
• If desired, click on “Keep
me signed in” box to
avoid needing to sign in
again.
Logging in with Google credentials

In this window select the option for “Sign in with


Google”.
Enter your email and password.

Next enter
your date of
birth.
After signing in, main
Zoom software page
will be launched that
offers all functions.
Hosting a Meeting

The yellow icon will


start an on-the-fly
meeting.
Inviting People
You can invite other people to join the meeting by clicking
on “participants” option and selecting “invite”
Inviting People
• Invite by link
• Invite by meeting ID and passcode
Schedule a meeting

• On the Home menu select the


schedule button.
Schedule a meeting
In the schedule panel you can set the
following:
• Topic, Start, Duration and time zone
• Recurring meetings
• Allow hosts and participants to join
• Audio options
• Meeting password and Personal
Meeting ID.
• When you click on schedule the
meeting will save to your Outlook
or Google Calendar. It will open a
drafted email ready for you to invite
others and send.
Joining a meeting
There are two ways to join a meeting.
• Meeting Link

• Meeting ID & Passcode


Joining a meeting
• Open Zoom App.
Log in if needed.
• Click on Join
Meeting
• Enter Meeting ID,
the 9 digit number in
the meeting
invitation. Then click
Join.
• If asked, click to
okay join with
camera on and join
with computer audio
Meeting Controls
• Attendee Controls Toolbar

• Mute/Unmute your microphone


• Turn on/off camera
• Invite other participants
• View Participant list
• Share Screen
• Chat - with individuals or all.
• Record - if host gives you permission.
• Leave Meeting
Meeting Controls
• Host Controls
The Host of the meeting will have control over all functions and
features in the meeting. To access these controls select manage
participants in the toolbar.

• Mute/Un mute all


• Mute participants on entry
• Play Enter Exit Chime
• Lock Meeting - so no other
participants can join
• Lock Screen share - attendees
will not be allowed to screen
share
Meeting Controls
• Host Controls
• Stop/Start video
• Make Co-Host : As a Host you can ask another
participant to be a co-host.
• Remove - remove a person from the meeting.
• Allow Record - Allow an attendee to record the
meeting.
• Rename
Screen Share Controls
• To start “Screen Sharing” select “Screen Share”
in the toolbar

After selecting “Screen Share” in the meeting toolbar. You


can then choose to share your desktop, whiteboard or an
application.

You can also share your


“computer audio”. If you
share a video clip or a
YouTube video it will
play with audio.
Screen Share Menu

• New Share - Allows you to select a new window to


share. You can choose another application or
window.
• Pause - Allows you to pause your current screen
share.
• Annotate: Allows you to use tools to draw point etc.
• More - opens up the meeting controls tool bar
options.
Screen Share Annotation
Menu
During your screen share if you select the annotate menu
you will open the annotation tools:

Mouse, Draw, Spotlight, Eraser, Color Undo, Redo,


Clear and Save.

The save feature allows you to save the annotations on


your screen as a screen shot. It will be saved to the
default folder where your recordings are saved.
Profile Management
In “My Profile” under the edit menu you can change
your personal information such as:

Profile Picture, First name, Last name, Phone number,


Company/organization, Personal Meeting ID, Time
Zone, Change Password
Profile Management
On the left under “My Meeting Settings” is
where you can enable/disable “in meeting”
features:
Here is a list of the basic settings

You can enable/disable them by clicking on the


edit button on the upper right hand corner.
Tips for Zoom Meetings
Before your call / meeting

Set an agenda for the purpose of your call.


Prepare what you will need during your call; pen and
paper, a drink, etc.

Don’t sit with a window behind you. The bright light from
behind will darken your face. Face the sunlight.

Let people around you know you are on a call.


Try to find a spot with minimal distraction.
Make sure your computer is connected to a power source.
During the call / meeting

Sit close to the screen. Your face should fill most of it.

When you are not talking, hit mute. (Especially if you are eating.)

Remember when you are on mute during an audio call, you do

whatever you want. BUT when you are on mute on a video call

everyone can still see you! Act like you are truly engaged even if

you are not  Nod your head. Focus on the screen.


Tips for your Zoom Meeting

 When you are talking, spend some time looking at the


camera not the screen. The camera is like your head. The
screen in your neck. 

 Speak slowly.

 Adjust to “Gallery View” to see everyone.


Speaker View vs. Gallery View. On PC or MAC, toggle between views
with these buttons.
Q&A

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