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Managing Recipient Objects

This document covers managing recipient objects in Exchange Server 2013. It includes lessons on managing mailboxes, other Exchange recipients like distribution groups, and public folders. The lessons include demonstrations of tasks like creating mailboxes, distribution groups, and public folders. It also covers address lists, offline address books, address book policies, and email address policies. The document concludes with a lab scenario where the user will configure recipients, address lists/policies, and public folders for a new company being acquired.

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Sheriff deen
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223 views37 pages

Managing Recipient Objects

This document covers managing recipient objects in Exchange Server 2013. It includes lessons on managing mailboxes, other Exchange recipients like distribution groups, and public folders. The lessons include demonstrations of tasks like creating mailboxes, distribution groups, and public folders. It also covers address lists, offline address books, address book policies, and email address policies. The document concludes with a lab scenario where the user will configure recipients, address lists/policies, and public folders for a new company being acquired.

Uploaded by

Sheriff deen
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Module 3

Managing Recipient Objects


Module Overview

Managing Exchange Server 2013 Mailboxes


Managing Other Exchange Recipients
Planning and Implementing Public Folder
Mailboxes
• Managing Address Lists and Policies
Lesson 1: Managing Exchange Server 2013
Mailboxes

Types of Exchange Server Recipients


Managing Mailboxes
Demonstration: Creating and Configuring
Mailboxes
Demonstration: Moving Mailboxes
What Are Resource Mailboxes?
Demonstration: Creating and Managing Resource
Mailboxes
What Are Site Mailboxes?
What Is a Shared Mailbox?
Types of Exchange Server Recipients

Exchange Server recipients include:


• User mailboxes
• Mail contacts
• Mail users
• Resource mailboxes
• Shared mailboxes
• Mail-enabled security and distribution groups
• Dynamic distribution groups
• Linked mailboxes
• Remote mailboxes
• Site mailboxes
Managing Mailboxes
Demonstration: Creating and Configuring
Mailboxes

In this demonstration, you will see how to:

• Create a user mailbox

• Configure user mailbox settings

• Delete and disable user mailboxes

• Create mailboxes using the Exchange Management


Shell
Demonstration: Moving Mailboxes

In this demonstration, you will see how to:

• Move a mailbox

• Create and monitor a migration batch


What Are Resource Mailboxes?

• Mailboxes that represent meeting rooms or shared


equipment, and that you can include as resources
in meeting requests

• To create a resource mailbox:


• Create a new mailbox as a room or equipment mailbox

• Configure the resource properties

• Configure how the resource mailbox will accept


meeting requests
Demonstration: Creating and Managing
Resource Mailboxes

In this demonstration, you will see how to:

• Create and configure a resource mailbox

• Configure a resource mailbox with delegates


What Are Site Mailboxes?
What Is a Shared Mailbox?

• Shared mailboxes are used to provide multiple


users access to a common mailbox

• Shared mailboxes can be created in a single step


in the EAC or Exchange Management Shell

• Users can be granted Full Access and Send As


permissions
Demonstration: Creating a Shared Mailbox

In this demonstration, you will see how to create


and configure a shared mailbox.
What Are Linked Mailboxes?

• Provide mailboxes for users in separate, trusted forests

• Mailboxes can be used in:


• Resource forest scenarios
• Merger and acquisition scenarios

• Requirements:
• The domain where Exchange Server is deployed must trust the user
account domain
• The user account must exist in the user account domain

• A two-way trust is recommended to simplify administration


Lesson 2: Managing Other Exchange Recipients

What Are Distribution Groups?


Demonstration: Creating and Configuring
Distribution Groups
Implementing Self-Service Distribution Group
Management
Demonstration: Configuring Self-Service
Distribution Group Management
• Managing Mail Contacts and Mail Users
What Are Distribution Groups?

• Distribution groups are mail-enabled groups that appear in


the GAL

• Distribution groups are used to:


• Send messages to multiple users at one time
• Assign permissions to Exchange objects

• Distribution groups can be:


• Mail-enabled universal security groups
• Mail-enabled universal distribution groups

• Dynamic distribution groups are mail-enabled groups in


which the membership list is calculated based on user
attributes when a message is sent to the group
Demonstration: Creating and Configuring
Distribution Groups

In this demonstration, you will see how to:

• Configure mail-enabled universal distribution


groups

• Configure mail-enabled universal security groups

• Configure dynamic distribution groups


Implementing Self-Service Distribution Group
Management

• To enable group self-service:


• Assign non-Exchange administrators as distribution
group owners
• Enable open distribution group memberships
• Enable users to create and manage their own distribution
groups

• Use group naming policies to manage the


distribution group names
Demonstration: Configuring Self-Service
Distribution Group Management

In this demonstration, you will see how to:

• Configure and test open group membership

• Configure a group naming policy

• Configure user group management


Managing Mail Contacts and Mail Users

• Mail contacts:
• Mail-enabled AD DS contacts

• Listed in the GAL


• Provide email addresses for users or groups that exist
outside the Exchange organization

• Mail users:
• Similar to mail contacts, but mail users have AD DS
security identifiers
• Can access resources in the local domain, but email is
sent to external messaging systems
Lesson 3: Planning and Implementing Public
Folder Mailboxes

Using Public Folders in Exchange Server 2013


Managing Public Folders
Demonstration: Creating and Configuring Public
Folders
Migrating Public Folders to Exchange Server 2013
• Considerations for Implementing Public Folders
Using Public Folders in Exchange Server 2013

In Exchange Server 2013:


• Public folders are stored in public folder mailboxes

• Public folder mailboxes are stored in regular mailbox databases


• Can be placed in mailbox databases that are in a DAG

• Public folder content can be spread across multiple public folder


mailboxes

• Can be added as Favorites in Outlook Web App in Exchange Server


2013 CU1

• The primary public folder mailbox contains the only writeable copy of
the public folder hierarchy
Managing Public Folders

Public folder management includes:

• Configuring public folder permissions

• Mail-enabling public folders

• Managing quota and retention settings

• Monitoring public folders


Demonstration: Creating and Configuring Public
Folders

In this demonstration, you will see how to:

• Create a public folder mailbox

• Create a public folder

• Configure public folder permissions


Migrating Public Folders to Exchange Server
2013

1. Prepare the environment for the migration

2. Prepare the public folder mapping file

3. Create the public folder mailboxes on the


Exchange 2013 server

4. Start the migration request

5. Lock down the public folders on the previous


version of Exchange Server

6. Finalize the public folder migration


Considerations for Implementing Public Folders

• Plan the geographic distribution of public folder


contents and mailboxes

• Plan for public folder mailbox size limits

• Note that user access to public folders has not


changed significantly

• Place the primary hierarchy public folder mailbox in


a mailbox database in a DAG
Lesson 4: Managing Address Lists and Policies

What Are Address Lists?


Demonstration: Configuring Address Lists
Configuring Offline Address Books
What Are Address Book Policies?
Demonstration: Configuring Address Book Policies
What Are Email Address Policies?
• Demonstration: Configuring Email Address Policies
What Are Address Lists?

• Recipient objects that are grouped together based on an


LDAP query for specific AD DS attributes

• Address lists can simplify the process of locating


recipients in the GAL

• Default address lists include:


• All Contacts
• All Groups
• All Rooms
• All Users
• Public Folders
• Default Global Address List
Demonstration: Configuring Address Lists

In this demonstration, you will see how to create


and configure address lists.
Configuring Offline Address Books

• The offline address book is cached on the local


client so that users can search the GAL when
disconnected from Exchange Server

• The default offline address book contains the entire


GAL
• Can configure custom offline address books that contain
smaller address lists

• The offline address book:


• Is generated on the Mailbox server that hosts the
Organization mailbox
• Is distributed through web services using the OAB virtual
directory
What Are Address Book Policies?
Demonstration: Configuring Address Book
Policies

In this demonstration, you will see how to:

• Configure a GAL

• Configure an offline address list

• Configure an address book policy


What Are Email Address Policies?

• Email address policies automate the process of


assigning email addresses to recipients

• Email address policies define the format for the


email address
• Can assign SMTP and non-SMTP addresses
• Can configure both the local and domain components

• Email address policies define the recipients to


whom the policy applies
• Can filter based on recipient scopes and custom
attributes
Demonstration: Configuring Email Address
Policies

In this demonstration, you will see how to:

• Modify the default email address policy

• Create a new email address policy


Lab: Managing Recipient Objects

Exercise 1: Configure Trey Research Recipients


Exercise 2: Configure Address Lists and Policies for
Trey Research
• Exercise 3: Configure Public Folders for Trey
Research
Logon Information
Virtual Machines: 20341B-LON-DC1
20341B-LON-CAS1
20341B-LON-MBX1
20341B-LON-CL1
User name: Adatum\Administrator
Password: Pa$$w0rd

Estimated Time: 60 minutes


Lab Scenario

You are the messaging administrator for A. Datum


Corporation. A. Datum has purchased a new company
named Trey Research. The Trey Research mailboxes will be
hosted on your Exchange Server 2013 environment, but
they must maintain a unique identity within the
organization. All Trey Research users should use the
TreyResearch.net SMTP domain to send and receive email.
Trey Research users should be able to view only other
users in the Trey Research business group.
 
You need to implement the messaging environment for
the Trey Research users.
Lab Review

How would you ensure that meeting requests to


room mailboxes are validated manually before
being approved?
• How would you give access to allow a user to
send messages from another mailbox without
giving the user access to the mailbox contents?
Module Review and Takeaways

Review Question(s)
Real-world Issues and Scenarios
Tools
• Best Practice

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