Module 3
Managing Recipient Objects
Module Overview
Managing Exchange Server 2013 Mailboxes
Managing Other Exchange Recipients
Planning and Implementing Public Folder
Mailboxes
• Managing Address Lists and Policies
Lesson 1: Managing Exchange Server 2013
Mailboxes
Types of Exchange Server Recipients
Managing Mailboxes
Demonstration: Creating and Configuring
Mailboxes
Demonstration: Moving Mailboxes
What Are Resource Mailboxes?
Demonstration: Creating and Managing Resource
Mailboxes
What Are Site Mailboxes?
What Is a Shared Mailbox?
Types of Exchange Server Recipients
Exchange Server recipients include:
• User mailboxes
• Mail contacts
• Mail users
• Resource mailboxes
• Shared mailboxes
• Mail-enabled security and distribution groups
• Dynamic distribution groups
• Linked mailboxes
• Remote mailboxes
• Site mailboxes
Managing Mailboxes
Demonstration: Creating and Configuring
Mailboxes
In this demonstration, you will see how to:
• Create a user mailbox
• Configure user mailbox settings
• Delete and disable user mailboxes
• Create mailboxes using the Exchange Management
Shell
Demonstration: Moving Mailboxes
In this demonstration, you will see how to:
• Move a mailbox
• Create and monitor a migration batch
What Are Resource Mailboxes?
• Mailboxes that represent meeting rooms or shared
equipment, and that you can include as resources
in meeting requests
• To create a resource mailbox:
• Create a new mailbox as a room or equipment mailbox
• Configure the resource properties
• Configure how the resource mailbox will accept
meeting requests
Demonstration: Creating and Managing
Resource Mailboxes
In this demonstration, you will see how to:
• Create and configure a resource mailbox
• Configure a resource mailbox with delegates
What Are Site Mailboxes?
What Is a Shared Mailbox?
• Shared mailboxes are used to provide multiple
users access to a common mailbox
• Shared mailboxes can be created in a single step
in the EAC or Exchange Management Shell
• Users can be granted Full Access and Send As
permissions
Demonstration: Creating a Shared Mailbox
In this demonstration, you will see how to create
and configure a shared mailbox.
What Are Linked Mailboxes?
• Provide mailboxes for users in separate, trusted forests
• Mailboxes can be used in:
• Resource forest scenarios
• Merger and acquisition scenarios
• Requirements:
• The domain where Exchange Server is deployed must trust the user
account domain
• The user account must exist in the user account domain
• A two-way trust is recommended to simplify administration
Lesson 2: Managing Other Exchange Recipients
What Are Distribution Groups?
Demonstration: Creating and Configuring
Distribution Groups
Implementing Self-Service Distribution Group
Management
Demonstration: Configuring Self-Service
Distribution Group Management
• Managing Mail Contacts and Mail Users
What Are Distribution Groups?
• Distribution groups are mail-enabled groups that appear in
the GAL
• Distribution groups are used to:
• Send messages to multiple users at one time
• Assign permissions to Exchange objects
• Distribution groups can be:
• Mail-enabled universal security groups
• Mail-enabled universal distribution groups
• Dynamic distribution groups are mail-enabled groups in
which the membership list is calculated based on user
attributes when a message is sent to the group
Demonstration: Creating and Configuring
Distribution Groups
In this demonstration, you will see how to:
• Configure mail-enabled universal distribution
groups
• Configure mail-enabled universal security groups
• Configure dynamic distribution groups
Implementing Self-Service Distribution Group
Management
• To enable group self-service:
• Assign non-Exchange administrators as distribution
group owners
• Enable open distribution group memberships
• Enable users to create and manage their own distribution
groups
• Use group naming policies to manage the
distribution group names
Demonstration: Configuring Self-Service
Distribution Group Management
In this demonstration, you will see how to:
• Configure and test open group membership
• Configure a group naming policy
• Configure user group management
Managing Mail Contacts and Mail Users
• Mail contacts:
• Mail-enabled AD DS contacts
• Listed in the GAL
• Provide email addresses for users or groups that exist
outside the Exchange organization
• Mail users:
• Similar to mail contacts, but mail users have AD DS
security identifiers
• Can access resources in the local domain, but email is
sent to external messaging systems
Lesson 3: Planning and Implementing Public
Folder Mailboxes
Using Public Folders in Exchange Server 2013
Managing Public Folders
Demonstration: Creating and Configuring Public
Folders
Migrating Public Folders to Exchange Server 2013
• Considerations for Implementing Public Folders
Using Public Folders in Exchange Server 2013
In Exchange Server 2013:
• Public folders are stored in public folder mailboxes
• Public folder mailboxes are stored in regular mailbox databases
• Can be placed in mailbox databases that are in a DAG
• Public folder content can be spread across multiple public folder
mailboxes
• Can be added as Favorites in Outlook Web App in Exchange Server
2013 CU1
• The primary public folder mailbox contains the only writeable copy of
the public folder hierarchy
Managing Public Folders
Public folder management includes:
• Configuring public folder permissions
• Mail-enabling public folders
• Managing quota and retention settings
• Monitoring public folders
Demonstration: Creating and Configuring Public
Folders
In this demonstration, you will see how to:
• Create a public folder mailbox
• Create a public folder
• Configure public folder permissions
Migrating Public Folders to Exchange Server
2013
1. Prepare the environment for the migration
2. Prepare the public folder mapping file
3. Create the public folder mailboxes on the
Exchange 2013 server
4. Start the migration request
5. Lock down the public folders on the previous
version of Exchange Server
6. Finalize the public folder migration
Considerations for Implementing Public Folders
• Plan the geographic distribution of public folder
contents and mailboxes
• Plan for public folder mailbox size limits
• Note that user access to public folders has not
changed significantly
• Place the primary hierarchy public folder mailbox in
a mailbox database in a DAG
Lesson 4: Managing Address Lists and Policies
What Are Address Lists?
Demonstration: Configuring Address Lists
Configuring Offline Address Books
What Are Address Book Policies?
Demonstration: Configuring Address Book Policies
What Are Email Address Policies?
• Demonstration: Configuring Email Address Policies
What Are Address Lists?
• Recipient objects that are grouped together based on an
LDAP query for specific AD DS attributes
• Address lists can simplify the process of locating
recipients in the GAL
• Default address lists include:
• All Contacts
• All Groups
• All Rooms
• All Users
• Public Folders
• Default Global Address List
Demonstration: Configuring Address Lists
In this demonstration, you will see how to create
and configure address lists.
Configuring Offline Address Books
• The offline address book is cached on the local
client so that users can search the GAL when
disconnected from Exchange Server
• The default offline address book contains the entire
GAL
• Can configure custom offline address books that contain
smaller address lists
• The offline address book:
• Is generated on the Mailbox server that hosts the
Organization mailbox
• Is distributed through web services using the OAB virtual
directory
What Are Address Book Policies?
Demonstration: Configuring Address Book
Policies
In this demonstration, you will see how to:
• Configure a GAL
• Configure an offline address list
• Configure an address book policy
What Are Email Address Policies?
• Email address policies automate the process of
assigning email addresses to recipients
• Email address policies define the format for the
email address
• Can assign SMTP and non-SMTP addresses
• Can configure both the local and domain components
• Email address policies define the recipients to
whom the policy applies
• Can filter based on recipient scopes and custom
attributes
Demonstration: Configuring Email Address
Policies
In this demonstration, you will see how to:
• Modify the default email address policy
• Create a new email address policy
Lab: Managing Recipient Objects
Exercise 1: Configure Trey Research Recipients
Exercise 2: Configure Address Lists and Policies for
Trey Research
• Exercise 3: Configure Public Folders for Trey
Research
Logon Information
Virtual Machines: 20341B-LON-DC1
20341B-LON-CAS1
20341B-LON-MBX1
20341B-LON-CL1
User name: Adatum\Administrator
Password: Pa$$w0rd
Estimated Time: 60 minutes
Lab Scenario
You are the messaging administrator for A. Datum
Corporation. A. Datum has purchased a new company
named Trey Research. The Trey Research mailboxes will be
hosted on your Exchange Server 2013 environment, but
they must maintain a unique identity within the
organization. All Trey Research users should use the
TreyResearch.net SMTP domain to send and receive email.
Trey Research users should be able to view only other
users in the Trey Research business group.
You need to implement the messaging environment for
the Trey Research users.
Lab Review
How would you ensure that meeting requests to
room mailboxes are validated manually before
being approved?
• How would you give access to allow a user to
send messages from another mailbox without
giving the user access to the mailbox contents?
Module Review and Takeaways
Review Question(s)
Real-world Issues and Scenarios
Tools
• Best Practice
