DB Power

Review
2016
Dispatch Modes & Share

Source

By Rail By Road

Total

By Rail
46%
Mode
54% By Road
Mode
Coal Sources

Source

Bas Ku Di Ma Sa Ge K Ba
Lak
und sm mle
har und pk nik shw
han vr ul ro
a pur pur a da ud
a a ari
Process of SECL /MCL

DO
●
Collection of Debit advice Note and related documents received from
Mumbai & submission at SECL / MCL Office.
●
Collection of DO within 10 days after submission of above documents

●
Handing over of DO to approved transporter as advised by HO along

Documentation ●
with authorization documents
Ensuring submission of DO at Area Sales Office of SECL/ MCL along
with authorization document and request for release of supply order.

●
In case of MCL ensuring release of Mine Permit from DDM Rourkela

Release of material ●
through i3MS by depositing User Fee & Mine Permit fee @ 1 PMT of DO
quantity.
DO quantity update on mine Weigh Bridge for dispatch & reconciliation
Coal Lifting by Road

Lifting
●
Deployment of vehicles for loading as per planning & Plant requirement
through transporters.
●
Co-ordination with Mines Official for issuance of tokens as per plant
requirement for lifting of coal

Quality
Ensuring quality at loading point up to best possible extent.
●

Sampling thru K C Sharma for any dispute & also preserve it

●

with SECL or MCL.

●
Covering by tarpaulin, lacing & sealing of loaded vehicles.

Release to Plant Documentation and allowing the vehicle for dispatch to Plant.
●

●
Communicating dispatch detail to Coal Logistic Control Room at Plant
end
Coal Lifting by Rail
On Line submission of monthly Block Rail Programme

Kolkata
●

for Linkage / E-Auction Coal.

●
Co-ordination with SECL/MCL and EDRM Kolkata for
obtaining sanction of Rail Programme.

●
Pursuing Sr. Mgr. Rail movement SECL/MCL for offering of Rakes

Bilaspur
regularly & Sr. DOM & Chief Controller SECR for supplying of
empty Rakes
●
Liaison with SECL/MCL Mines Official for shifting of Good quality
Coal at loading siding.

●
Checking of empty wagons prior to loading and follow up with C&W staff for
repairing of sick wagon & cleaning of rakes as well as if required.

Rake Loading Liaison with Siding In charge & other Staff for avoiding replacement of Rakes &
●

minimum under-loading
●
Collection of RR and hand Over to Unloading Siding Official for submission at
Railway serving Station of Siding.
Coal - Handling of Rake at Unloading Siding

●
Coordination with CGS of siding about arrival & placement of rake for

Rake Placement ●
unloading.
Deployment of Supervisors/ Staff/ Security Guards for proper
supervision of Rake handling activities till complete shifting of Coal.

Deployment of vehicles transporter for loading

Deployment
●

●
Co-ordinate with unloading contractor for unloading of
Coal in advance as per timing of Rake placement

●
Ensuring cleaning of track, wagons & proper cleaning of Yard to minimize shortage

Release to Plant
of coal
●
Ensuring tarpaulin covering, lacing & sealing, documentation after weighment &
allowing for dispatch
●
Communicating dispatch detail to Coal Logistic Control Room at Plant end
 Activity at Plant End

Gate Entry Point : Entry of all Coal vehicle

Entry at plant
●

documents source wise at Entrance Gate

Weighment and ●
Weigh Bridge : Allowing vehicles
document for weighment at weigh Bridge

Complication Allowing vehicles for unloading at MUH / Yard

●

●
Allowing vehicle for tare weight & exit after unloading
 ` (Qty. in MT)
Name of DO Current daily Qty. (MT) Should be Plan Remark
Mines as on Date By Road By Rail By Road By Rail

Basundhara 41000 1500  1500   

Kulda 76000 1000  3000  Can be achieved from Dec.

Baroud 90000 3500  3800   

Kusmunda 70000 500  1500   
Dipka 114000 500 1900 1000 2500Delevery thru new siding
Manikpur 17000 1500    2000To be sourced in Planning
Linkage 26000  1800  3800Transporter & other exp.
Samleshwari 124000  4000  4000 
Lakhanpur 44000  2000  2000To be sourced in Planning
Gevra         500To be sourced in Planning
Total 602000 8500 9700 10800 14800 
G. Total   18200 25600 

To achieve
1. Planning should be for Min 45 days
2. Engagement of Siding on regular basis (at lease for min. quantity)
3. Transporter review on Weekly / fortnightly basis
 Issues Findings
Major Issues
◦ Transporter
◦ Organization structure (Coal Logistic Dept. )
◦ Coal Sources
◦ Weigh Bridge
◦ R R Issues
◦ Regular shuffling of railway sidings
◦ Rate analysis / comparison other power plants
◦ Cost analysis Policy Vs Transporter for New Source
Road Transporter Issues
Majority dependency upon single sources
No such policy for appointment and
engagement of transporter (committee)
No such policy of penalties and incentive for
transportations
 No such comparison for transporter rate with
other power plants
Proper Liaison for no entry zones and such
issues with local leaders and local govt. bodies
 Current Scenario of Logistic Apr to Till dates 2016
Annop Road Carrier Bharat Road Carrier
LIFTED QUANTITY OF COAL BY RAIL Bhatia Energy Coal Feeder

11%
Transporter Received Qty
Annop Road Carrier 564936.64 31%
Bharat Road Carrier 519701.49
Bhatia Energy 515554.39
Coal Feeder 196849.77 29%

29%
ARC Akash Sing Transport
RKTC Other
LIFTED QUANTITY OF COAL FROM COAL MINES
14%

Transporter Received Qty

Annop Road Carrier 903998
10%
Akash Sing Transport 46965
RKTC 125288
Other 176032 4%

72%
Other Transport : Akash Sing Transport, Mahabhir Coal Resources, Paras
Power Coal , Sendoz Impex Limited, Shree Balaji Transport, ETC
 Organization structure Findings

Head of the department handling all legs

Second line not found
Ground person direct report to HOD by pass our Sr. Officers
Systematic coordination not found
Weigh Bridge Issues
Calibration problem
Coal department and O& M department
are not coordinating in proper manner.
AMC calibration certificate are not placed
in proper place.
CC TV cameras are not installed in weigh
bridge area.

Suggestions
R. R.
Android App
Organization Structure
Incentive Scheme
R. R. Suggestions
Make contract on the basis of actual
quantity.
Short material full fill by siding
Access material are transport to plant
Android App Suggestions
Make a real time android based
application.
Provide TAB for loading point for further
process.
Application provide real time truck.
quantity dispatch and receive in real time.
 This application is synchronized with
SAP and Weigh Bridge for tracking.
 Suggested App Structure
Source Code
Auto Synchronize with Weight ……………..
Bridge softwear thru Truck No. DO / RR No.
Loading ………………
End Transporter (Auto Feed)
Truck No.
Tare Weight
Gross Weight OUT

Tare Weigh
Bridge & Entry Gate RECEIVE
D
Out

OUT
FROM
YARD Out from
Unloading Weightbridge
Depot

Auto Synchronize with

Weight Bridge software thru
Truck No.
 Suggested Organization Structure

HOG

Plant MIS Rail Road Accounts

End &
(Unloadi &Plan Handli Handli Docume
ng Point) ning ng ng nt
 Incentive Scheme

 Provide transporter and drivers incentive schemes i.e.

 Achieve time line in a month provide incentive points to drivers
 Truck drivers provide access Qty as per loading slip provide points
 Drivers convert this into other monitory benefits according to
point collections i.e. Lunch, T-shirts, Caps, Blankets Etc with our
branding name.
 Achieve lifting coal plan as per DO or planning, provide additional
benefits to transporter on the basis of per Ton basis
 Make incentive scheme to our employee those who are involves
into coal lifting process (Mines and railway sidings) regarding
smooth truck load filling and dispatch to plant in certain time
frame
Miscellaneous Suggestions
◦ Re structure man power and Organization structure
◦ Development of Incentive Scheme on basis of transporter and drivers
◦ Develop penalties policy for Transporter if we not get required coal supply on the basis of agreement
or DO
◦ Android App for tracking every sources for truck IN OUT system
◦ Engagement of new private railway siding i.e. Vedanta Siding (EOD 8th Dec. 25Km.) for continuous
coal feeding.
◦ Interdepartmental coordination building programs or multitasking team which is coordinate with
department to department
◦ We found No Entry zone, its to be resolved at local level with proper Liaison
◦ Improper approach road with potholes
◦ Rotational Job of employees, security staff at Mine side and railway siding
◦ Make new Plant Base Vigilance Team with security guard. In this team involve 3-4 department
members and make duty chart random
◦ Develop new coal resources
◦ Weigh Bridge required calibration every week with our O&M team and flash report all concern
department regarding calibration, if any problem found to generate call to AMC.
◦ Developed new agreement policy regarding private railways sidings including transport or handling
◦ CC TV and control room required in weighbridge or unloading point
◦ Remedies