Jimma Zone Health Office: Medical Equipment Management

Download as pptx, pdf, or txt
Download as pptx, pdf, or txt
You are on page 1of 20

Jimma Zone Health Office

Medical Equipment Management


By Najimudin Aliyi(BME)

December 19, 2020


Functionality of Medical equipment management
committee (MEMC)
Assigned medical equipment committee members by official letter
Has approved TOR
Has annual action plan and monitor performance
Has updated model medical equipment list
Conduct annual medical equipment inventory
Has medical equipment policy and procedures
Cont...
Maintenance equipment history profile for all model medical
equipment
Follow disposal of non-functional medical equipment
Follow the reporting and implementation of medical equipment
indicator findings
Review and follow medical equipment procurement and installation
request
Medical equipment management
committee (MEMC)
Each hospital/WoHo should establish a Medical Equipment
Committee (MEC) that advices the management of medical equipment
in the facility
chaired by the medical director of the hospital and the head of
medical equipment management unit should be the secretary
The MEC should be composed of the hospital medical director and
representative of nurses, pharmacists, administrative, laboratory and
biomedical personnel
Should establish Terms of Reference (TOR)
 Meet on a regular basis as defined in the TOR and as-needed in
emergency situations.
Cont...
The MEC is responsible to:
oversee establishment of a medical equipment inventory
develop a model medical equipment list
monitor the implementation of policies, standards and guidelines for:
I. Planning and procurement of medical equipment
ii. donation of medical equipment
iii. Disposal of medical equipment
iv. Review incident reports related to medical equipment
medical equipment inventory Data
 Inventory identification number Date inventory updated
 Type of equipment/item  Maintenance service provider
 Brief description of item  Purchase supplier
 Manufacturer  Year of Manufacturing and
 Model/part number purchased
 Serial number  Equipment risk classification
 Power requirement  Estimated life span
 Physical location within facility  Availability of trained user and
Condition/operating status technicians
 Operation/service requirements  Other information as needed
Equipment History File
Inventory Data Collection Form  List of consumables required to run
machine and recommended spare
 The address of the manufacturer
parts
 The address of the supplier and  Acceptance test log
local agents
Medical Equipment Risk Assessment
 Details of any maintenance Form
contract and maintenance SOPs for operation and maintenance
contractor (if relevant) of the item
 Copy of warranty (if relevant) Planned preventive maintenance
 Price paid/Copy of invoice schedule
Corrective maintenance reports
Percentage Of Medical Equipment
Installation
Number of installed medical equipment within the past six months
Total number of medical equipment delivered to the health facility in
the past six months that needs installation
Roles and responsibilities
Specifier - Make sure the specification is clear and thorough
Purchaser - Select, order and pay correctly, inform receiver of dates
and details
Supplier - Check supply against specification, install on time,
provide training
Carrier - Inform receiver before delivery, deliver safely and
completely
Roles and responsibilities...
Receiver - Prepare site for installation, check delivery against
specification
Local technical staff - Ensure equipment is correctly installed, learn
maintenance checks required
Stores - Ensure equipment is complete, report to purchaser, enter into
inventory
User - Ensure installed in the right place, check function, get and use
user manuals
Checklists
INVENTORY NUMBER . . . . . . . . . . . . . . . . . . . . . . . . EQUIPMENT
LOCATION . . . . . . . . . . . . . . . . . . . . ACCEPTANCE DATE . . . . . . . . . . . . . . . . . . . . . . . . . .
WARRANTY EXPIRY DATE . . . . . . . . . . . . . . . . MAINTENANCE CONTRACT WITH . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . EQUIPMENT
TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
NAME OF
EQUIPMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TYPE/MODEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . ORDER NUMBER . . . . . . . . . . . . . . . . . . . . . . . SERIAL NUMBER . . . . . . . . . . . . . .
...................
COST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . DATE
RECEIVED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
MANUFACTURER . . . . . . . . . . . . . . . . . . . . . . SUPPLIER/AGENT . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . ADDRESS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ADDRESS . . . . . . . . . . . . . . . . . . . . . .
.........
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PHONE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Checklists...
Delivery Yes
Yes // done
done No
No // not
not done
done Corrected
Correctedifif
applicable
applicable
Representative of supplier present?
Correct number of boxes received?
After unloading, are boxes intact?
If damaged, has this been stated on
the delivery
note and senior management
informed?
Checklists...
UNPACKING Yes / done No / not done Corrected if
applicable
Is the equipment intact and
undamaged?
Equipment complete as ordered?
User/operator manual as ordered?
Service/technical manual as
ordered?
Accessories and consumables as
ordered?
Spare parts as ordered?
Checklists...

INSTALLATION Yes / done No / not done Corrected if


applicable
Was installation carried out
satisfactorily?
Were all parts present and
correctly fitted?
Were technical staff present as
learners?
Was the equipment demonstrated
as fully working?
Were staff trained in operation of
the equipment?
Biomedical professional positions filled at health facilities
Number of Biomedical professionals at health
facilities
Total number of Biomedical workforce positions
 % of Biomedical workforce positions filled at
health facilities
Indicators
S/N Indicators Formula Frequen Comme
cy nt

1 % of medical equipment Total number of Medical Equipment under Quarterly


undergoes inspection, goes Inspection, commissioning and entered
commissioning and in to inventory data /
entered in to Total Number of Medical entered in to the
inventory data Hospital
2 % functional medical Total number of medical equipment that is Quarterly
equipment functional/ total number
of medical equipment
*100
Indicators...
3 Percentage of medical Total number of medical equipment identified Quarterl
equipment identified on model equipment y
on model medical list that is in use at the
equipment list that is hospital/ Total number
in use at the hospital of medical equipment
identified on model
equipment list *100

4 a) Number of donated a)Total number of donated medical equipment Quarterly


medical b) total number of donated medical equipment that is
equipment functional/
b) % of donated total number of donated medical equipment*100
items that are
functional
Indicators...
5 a) Number of work a) Total number of Quarterly
orders received work orders received for repair of
b) Number work medical equipment
orders completed b) Total number of
c) % of work orders medical equipment
completed work orders completed
c) total number of
medical equipment
work orders completed/ Total number of work orders
received for repair
of medical equipment

6 Average time to Σ of time taken to com_plete work order/ total Quarterly


completion of work order number of work orders
completed
Indicators...
7 Actual expenditure on Actual expenditure on Quarterly
medical equipment as medical equipment /
% of budget allocated total budget allocated
to medical equipment to medical equipment
*100

8 Number of incident Total number of incident reports received Quarterly


reports related to related to medical
medical equipment equipment malfunction
malfunction
Thank You!

You might also like