The document discusses medical equipment management at Jimma Zone Health Office. It provides details on the functions of the Medical Equipment Management Committee (MEMC) such as developing an equipment list and inventory. The MEMC is responsible for overseeing equipment procurement, disposal, and incident reports. The document also outlines roles for equipment specification, purchasing, installation, and use. Forms for equipment inventory, history files, and checklists for delivery, unpacking, and installation are presented. Key performance indicators related to equipment inspection, functionality, procurement, and repair are defined.
The document discusses medical equipment management at Jimma Zone Health Office. It provides details on the functions of the Medical Equipment Management Committee (MEMC) such as developing an equipment list and inventory. The MEMC is responsible for overseeing equipment procurement, disposal, and incident reports. The document also outlines roles for equipment specification, purchasing, installation, and use. Forms for equipment inventory, history files, and checklists for delivery, unpacking, and installation are presented. Key performance indicators related to equipment inspection, functionality, procurement, and repair are defined.
The document discusses medical equipment management at Jimma Zone Health Office. It provides details on the functions of the Medical Equipment Management Committee (MEMC) such as developing an equipment list and inventory. The MEMC is responsible for overseeing equipment procurement, disposal, and incident reports. The document also outlines roles for equipment specification, purchasing, installation, and use. Forms for equipment inventory, history files, and checklists for delivery, unpacking, and installation are presented. Key performance indicators related to equipment inspection, functionality, procurement, and repair are defined.
The document discusses medical equipment management at Jimma Zone Health Office. It provides details on the functions of the Medical Equipment Management Committee (MEMC) such as developing an equipment list and inventory. The MEMC is responsible for overseeing equipment procurement, disposal, and incident reports. The document also outlines roles for equipment specification, purchasing, installation, and use. Forms for equipment inventory, history files, and checklists for delivery, unpacking, and installation are presented. Key performance indicators related to equipment inspection, functionality, procurement, and repair are defined.
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Jimma Zone Health Office
Medical Equipment Management
By Najimudin Aliyi(BME)
December 19, 2020
Functionality of Medical equipment management committee (MEMC) Assigned medical equipment committee members by official letter Has approved TOR Has annual action plan and monitor performance Has updated model medical equipment list Conduct annual medical equipment inventory Has medical equipment policy and procedures Cont... Maintenance equipment history profile for all model medical equipment Follow disposal of non-functional medical equipment Follow the reporting and implementation of medical equipment indicator findings Review and follow medical equipment procurement and installation request Medical equipment management committee (MEMC) Each hospital/WoHo should establish a Medical Equipment Committee (MEC) that advices the management of medical equipment in the facility chaired by the medical director of the hospital and the head of medical equipment management unit should be the secretary The MEC should be composed of the hospital medical director and representative of nurses, pharmacists, administrative, laboratory and biomedical personnel Should establish Terms of Reference (TOR) Meet on a regular basis as defined in the TOR and as-needed in emergency situations. Cont... The MEC is responsible to: oversee establishment of a medical equipment inventory develop a model medical equipment list monitor the implementation of policies, standards and guidelines for: I. Planning and procurement of medical equipment ii. donation of medical equipment iii. Disposal of medical equipment iv. Review incident reports related to medical equipment medical equipment inventory Data Inventory identification number Date inventory updated Type of equipment/item Maintenance service provider Brief description of item Purchase supplier Manufacturer Year of Manufacturing and Model/part number purchased Serial number Equipment risk classification Power requirement Estimated life span Physical location within facility Availability of trained user and Condition/operating status technicians Operation/service requirements Other information as needed Equipment History File Inventory Data Collection Form List of consumables required to run machine and recommended spare The address of the manufacturer parts The address of the supplier and Acceptance test log local agents Medical Equipment Risk Assessment Details of any maintenance Form contract and maintenance SOPs for operation and maintenance contractor (if relevant) of the item Copy of warranty (if relevant) Planned preventive maintenance Price paid/Copy of invoice schedule Corrective maintenance reports Percentage Of Medical Equipment Installation Number of installed medical equipment within the past six months Total number of medical equipment delivered to the health facility in the past six months that needs installation Roles and responsibilities Specifier - Make sure the specification is clear and thorough Purchaser - Select, order and pay correctly, inform receiver of dates and details Supplier - Check supply against specification, install on time, provide training Carrier - Inform receiver before delivery, deliver safely and completely Roles and responsibilities... Receiver - Prepare site for installation, check delivery against specification Local technical staff - Ensure equipment is correctly installed, learn maintenance checks required Stores - Ensure equipment is complete, report to purchaser, enter into inventory User - Ensure installed in the right place, check function, get and use user manuals Checklists INVENTORY NUMBER . . . . . . . . . . . . . . . . . . . . . . . . EQUIPMENT LOCATION . . . . . . . . . . . . . . . . . . . . ACCEPTANCE DATE . . . . . . . . . . . . . . . . . . . . . . . . . . WARRANTY EXPIRY DATE . . . . . . . . . . . . . . . . MAINTENANCE CONTRACT WITH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . EQUIPMENT TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . NAME OF EQUIPMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . TYPE/MODEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ORDER NUMBER . . . . . . . . . . . . . . . . . . . . . . . SERIAL NUMBER . . . . . . . . . . . . . . ................... COST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . DATE RECEIVED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MANUFACTURER . . . . . . . . . . . . . . . . . . . . . . SUPPLIER/AGENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ADDRESS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ADDRESS . . . . . . . . . . . . . . . . . . . . . . ......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PHONE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Checklists... Delivery Yes Yes // done done No No // not not done done Corrected Correctedifif applicable applicable Representative of supplier present? Correct number of boxes received? After unloading, are boxes intact? If damaged, has this been stated on the delivery note and senior management informed? Checklists... UNPACKING Yes / done No / not done Corrected if applicable Is the equipment intact and undamaged? Equipment complete as ordered? User/operator manual as ordered? Service/technical manual as ordered? Accessories and consumables as ordered? Spare parts as ordered? Checklists...
INSTALLATION Yes / done No / not done Corrected if
applicable Was installation carried out satisfactorily? Were all parts present and correctly fitted? Were technical staff present as learners? Was the equipment demonstrated as fully working? Were staff trained in operation of the equipment? Biomedical professional positions filled at health facilities Number of Biomedical professionals at health facilities Total number of Biomedical workforce positions % of Biomedical workforce positions filled at health facilities Indicators S/N Indicators Formula Frequen Comme cy nt
1 % of medical equipment Total number of Medical Equipment under Quarterly
undergoes inspection, goes Inspection, commissioning and entered commissioning and in to inventory data / entered in to Total Number of Medical entered in to the inventory data Hospital 2 % functional medical Total number of medical equipment that is Quarterly equipment functional/ total number of medical equipment *100 Indicators... 3 Percentage of medical Total number of medical equipment identified Quarterl equipment identified on model equipment y on model medical list that is in use at the equipment list that is hospital/ Total number in use at the hospital of medical equipment identified on model equipment list *100
4 a) Number of donated a)Total number of donated medical equipment Quarterly
medical b) total number of donated medical equipment that is equipment functional/ b) % of donated total number of donated medical equipment*100 items that are functional Indicators... 5 a) Number of work a) Total number of Quarterly orders received work orders received for repair of b) Number work medical equipment orders completed b) Total number of c) % of work orders medical equipment completed work orders completed c) total number of medical equipment work orders completed/ Total number of work orders received for repair of medical equipment
6 Average time to Σ of time taken to com_plete work order/ total Quarterly
completion of work order number of work orders completed Indicators... 7 Actual expenditure on Actual expenditure on Quarterly medical equipment as medical equipment / % of budget allocated total budget allocated to medical equipment to medical equipment *100
8 Number of incident Total number of incident reports received Quarterly
reports related to related to medical medical equipment equipment malfunction malfunction Thank You!