HAPPY 24TH

BIRTHDAY

YASSI
Prepared by:
Rearose M. Venus
COMPANY NAME AND
LOGO
 COMPANY PROFILE

RMV EVENTS SERVICES is owned by

Rearose M. Venus. The company started with
the creative ideas of her mother Maria M.
Venus, who is a florist and DIY event stylist.
The idea of putting up the company came up
during one of our church monthly visits. Our
first event was the wedding of our church
mate who requested that we organized it for
them.
 COMPANY PROFILE

From that successful event, we decided to

establish a business on events with the help of our
friends who took business course and have talents
in arts and design.
It was built in 2015, located at Sta. Maria,
Romblon 2nd floor Fabon- Manito Building.
We pride ourselves on delivering a first class
services to each and everyone of our client.
RMV EVENTS SERVICES offers services in
wedding events, corporate events, birthdays and
other special events.
COMPANY PROFILE

Our goal is to be the first choice events

services in the province of Romblon.

RMV SERVICES is your perfect partner

that would offer you the perfect moment
and unforgettable memories.
 VISION

 To provide quality service that

exceed the expectation of our
clients.

 Within 10 years RMV EVENTS

SERVICES would be the leading events
services not only here in Romblon but also
in the MIMAROPA Region.
 MISSION

 To organize and develop best

experience among clients

 To build good relationship to our

clients and provide exceptional
services.
GOALS AND OBJECTIVES

 To build good reputation in the field

of events services

To become the first choice events

services in the province of Romblon.

 Provide quality services to our clients

To make the events memorable and
unforgettable
 ORGANIZATIONAL CHART

REAROSE M. VENUS
EVENT MANAGER

CHARYLEN V. REGALA
EVENT COORDINATOR

MARIA M. VENUS
SOL L. LUNA CREATIVE DIRECTOR JAMEEL M. VENUS
MARKETING AND ACCOUNTANT
ADVERTISEMENT ANGIELYN V. ROSA
VENUE COORDINATOR

GRAPHIC ARTIST FINANCE

PHOTOGRAPHER

FLORIST

DECORATOR
 WORKING COMMITTEE

EVENT MANAGER

REAROSE M. VENUS Identifying the target audience, formulating the event concept,
EVENT MANAGER
planning the over all logistic of the event, coming up with
suggestions to enhance the events success.
EVENT COORDINATOR
Oversees all aspects of event planning and management, including
CHARYLEN V. REGALA
EVENT COORDINATOR internal and external events. Meet with the client, scout and book
locations, food, entertainment, staff and cleanup.
CREATIVE DIRECTOR
Are the creative leads at advertising and marketing companies,
MARIA M. VENUS
CREATIVE DIRECTOR
working with designers, artists, copywriters, sales teams and
marketers to create a vision for products sold. Creative directors plan
advertising, oversee the creative process and give guidance to the
creative people that work under them.
 WORKING COMMITTEE

VENUE COORDINATOR

ANGIELYN V. ROSA
Their responsibilities include highlighting the venue, providing a preferred
VENUE COORDINATOR list of vendors, working with you on the room layout, formalizing your
catering needs, and processing the final invoice.

MARKETING AND ADVERTISEMENT

SOL L. LUNA
Are in charge of creating marketing communication that persuades an
MARKETING AND audience to buy a product or service. These people may create
ADVERTISEMENT
advertisements for the company that employs them, prepare
advertisements for a company's customers, or both.

GRAPHIC ARTIST
Create visual concepts, using computer software or by hand, to
MARIA M. VENUS
CREATIVE DIRECTOR
communicate ideas that inspire, inform, and captivate consumers. They
develop the overall layout and production design for applications such as
advertisements, brochures, magazines, and reports.
 WORKING COMMITTEE

FLORIST

MARIA M. VENUS
Floral designers, also called florists, cut and arrange live, dried, and
CREATIVE DIRECTOR
silk flowers and greenery to make decorative displays. They also
help customers select flowers, containers, ribbons, and other
accessories
DECORATOR

Performs financial functions related to the collection, accuracy,

recording, analysis, and presentation of a business, organization.
PHOTOGRAPHER
SOL L. LUNA Photographers are artists with the camera, using a blend of technical
MARKETING AND
ADVERTISEMENT skills and an artistic eye to take pictures of people, places,
landscapes, food, you name it. Photographers can work as fine
artists, wedding and event photographers, or sell their photos to
commercial clients.
 LIST OF SERVICES

Private Events Corporate Events Venues and

Location

Birthdays Trade Shows Hotel

Debut Meetings Conference Center
Baby Shower Seminars Meeting Rooms
Christening Business Dinner Restaurants
Marriage Proposal Team Buildings Garden
Wedding Theme Parties Universities
Anniversaries Board and Beach
Stakeholders
Meeting
Conventions and
Conferences
COMPANY PARTNERS
 COMPANY PARTNERS

 Foods and buffet

COMPANY PARTNERS

ASHLEY BAKESHOP & RESTAURANT

COMPANY PARTNERS
 COMPANY PARTNERS
Hair and Make Up
COMPANY PARTNERS
COMPANY ADDRESS
 EVENT BRIEF
Client: Yassi Pressman
Contact: 09176052912
Address: Ayala Alabang
Event: Yassi’s 24th birthday
Theme: Adopt a library room
Venue: Magnolia place Quezon City,112
Date: May 11, 2020
Time: 8:00am-3:00pm
Budget: 1,700,000
No. of Participants: 850 participants
Events Objectives: To share happiness and blessings to the
young children.
Adopt a library room
 SWOT ANALYSIS
STRENGTH WEAKNESS OPPORTUNITY THREATS

Crowd control The events will

Guest and visitor will Electric
create
appreciate the party unforgettable power
moment
and experience interruption
enjoyable and This event will be
a good
memorable event Weather
opportunity to
promote Yassi’s condition
show
 ACTION PLAN

WEAKNESS THREATS

Provide additional security Provide generator that

will capable for the whole
event

Assigned personnel on the

entrance that will assist
the guests.
 VENUE DESCRIPTION

Concepcion Norte Elementary School is located

at Sta. Maria, Romblon. It has a wide ground which
can accommodate plenty of guest in any event, sports
or any activities of school or municipal activities.

Every classroom has its own comfort room that can

be used in any big events.
 VENUE LAYOUT

CR CR
STAGE TECH
SOUND SOUND BOOTH

FACE PAINTING
CAKES
CLASSROOMS

CLASSROOMS
BUFFET

SOUVENIRS
PHOTO BOOTH

FIRE EXIT
EXIT
ENTRANCE
VENUE MAP
STAGE DESIGN
 TIME FRAME
Activities 1st 2nd 3rd 4th 5th Last
Month Month Month Month Month Month

Planning and Preparation

Set down meeting with the client

Finalization of event proposal

Presentation of event proposal to the client
Signing of MOA
Securing of down payments from the client

Suppliers out sourcing

Reservation, signing of MOA and down payment of suppliers

Meeting with the Principal

Designs (invitations, stage, and venue lay out)

Hiring of Photographer
Sending out invitations

Ingress or set up

Logistics
Briefing of all team members
Stage and venue design
Tables and chairs set up

Event Proper

Walk-through
Monitor food and beverages supply and safety

Egress or Post Event

Inventory of the equipment and materials

Venue clean up and maintenance
Final walk-through
Collection of 50% remaining balance of the client
Payment of balance of suppliers
Post event financial audit
Post event staff meeting
 PROGRAM FLOW
PART 1

7:00-8:00am Arrival of Guest

8:00-8:05am National Anthem (Record)

8:05-8:10am Prayer

8:10-8:30am Opening Remarks (Hon. Rosemarie M. Mijares)

8:30-9:00am Snack Time

9:00-9:15am Introduction of the Guest Speaker (Mrs. Leni R. Mendoza)

9:15-9:30am Message (Yassi Pressman)

9:30-10:30am Face Painting

10:30-11:00 am Dance Workshop

11:00-12:00 am Clown Performance

12:00-1:00pm Lunch

PART 2

1:00-2:00pm DIY Games

2:00-3:00pm Gift Giving and Awarding

3:00-3:15pm Gratitude Speech (Mr. Agusto M. Imperial)

3:15 onwards Departure

Sam YG

Master of Ceremony

-
EVENT QUOTATION

YASSI PRESSMAN’S 24TH BIRTHDAY

PHP 1,700,00O

Event Stylist
Planning and Coordination
Caterer
Gifts (for patient)
Gifts (for parents)
Photo/Video
Tokens and Awards
Adopt a Library Room Project
Security
Invitation
Sounds
Transportation and Accommodation
Host
BUDGET PROPOSAL
PARTICULARS PACKAGE PRICE COST OF PRICE MARK UP

Event Stylist 20,000 15,000 5,000

Planning and Coordination 30,000 30,000
Caterer 200,000 170,000 30,000
Charity Gifts 260,000 250,000 10,000
Photo/Video 50,000 40,000 10,000
Tokens and Awards 35,000 32,000 3,000
Library Room 1,000,000 1,000,000

Security 15,000 10,000 5,000

Invitation 20,000 15,000 5,000
Sounds 15,000 10,000 5,000
Transportation and 15,000 10,000 5,000
Accommodation
Host 30,000 25,000 5,000
Quotation Cost 1,690,000 1,607,000 83,000
5% Contingency 84,500
COMPUTATION OF SET

Budget: 1,700,000
Package Rate: 1,690,000
Add: Contingency: 84,500
Total Package Rate: 1,700,000
Less Cost Sources: 1,607,000
Gross Income: 93,000
Less Operating Expenses: 50,000
Net Income: 43,000
EVENT CHECKLISTS
Performance Task Person In Charge

Ingress Event Coordinator

Logistics Event Manager
Briefing of all team members Venue Coordinator
Stage and venue design Creative Director
Setting of sounds Event Coordinator
Tables and chairs set up Security Coordinator
Check the security

Event Proper
Walk-through Venue Coordinator
Monitor food and beverages supply and safety Event Coordinator
Make changes in the program (if necessary) Event Coordinator

Egress or Post Event

Inventory of the equipment and materials Event Coordinator
Venue clean up and maintenance Venue Coordinator
Final walk-through Venue Coordinator
Collection of 50% remaining balance of the client Event Coordinator
Payment of balance of suppliers Event Coordinator
Post event staff meeting Event Coordinator
 PROPOSAL LETTER
August 15,2019

Ms. Yassi Pressman

Ayala Alabang, Philippines

Ma’am,

Good day!

Thank you for contacting RMV Events Services to organize your birthday party. We’re very excited to be part of
this important event and we are very sure that we can provide the service you need.

Our experience in providing events management service to other personal events have proven our expertise in
this industry. Should you decide to confirm with us, we will make sure that you are able to take part in all relevant
decisions regarding your event without having to worry about the often stressful particulars. We’’ll look out for
your best interest from contracting our for better prices to make sure every last detail comes together where it
is supposed to.

You may contact us at +63 917 365 7254 or send us an email at @ RMVevents [email protected].

Regards,

Rearose M. Venus

Event Manager
 MEMORANDUM OF
AGREEMENT
 Event Contract Agreement

This is the agreement between the RMV Events Services and

Ms. Yassi Pressman , for the planning, organizing, and
managing the event. The dispute resolution provision contains
an attorney’s free clause. This contains both standard clauses
and opportunities for the optional terms and conditions making
it fully customizable to fit the needs of the parties.
the company is organizing the Charity Event to be held on the
11th day of Dec, 2020 at Concepcion Norte Elementary School,
Sta. Maria, Romblon.
in consideration of the mutual covenants and agreements
contained herein, the receipt and adequacy of which is hereby
acknowledged. The terms and agreement are as follows:
 MEMORANDUM OF
AGREEMENT
General Provisions
RMV Events Services will act as a planner of the event and will provide the service
described in attached hereto.
RMV Events Services will responsible for the planning, leading, organizing, and
managing of all details necessary for the performance of the services in the attached
outline. Including but not limited to the event site, negotiating any leases or obtaining
any permits or license, rentals of the requirements and negotiating of fees and services
provided by any contractor, vendor and other service provider.

Payment: Clients agree to pay RMV Events Services a sum of ___ in consideration of
the services.
Deposit: At the time of contract signing, client shall pay a non refundable deposit of
___(50%) to pay RMV Events Services upon completion of the services.
Cancellation Policy: All deposit fees are non-refundable. A minimum of 24 hours prior
will be required for the cancellation of the contract. Any cancellation made after 24
hours prior to the agreement of service date will result in non-refundable deposit fee.
 MEMORANDUM OF
AGREEMENT
IN WITNESS WHEREOF the Client and planner caused this
Agreement to be executed as of the ___ day of ___. 2018.

For Client For Event Planner

Yassi Pressman Rearose M. Venus

Client RMV Events Services

Signed in the Presence of:

_________________ ___________
Witness Witness