Basics of MS Excel 2013

‘Basics of MS Excel 2013’
Guided By: Presented By:

Dr. Bhawna Sharma Aditi Rawal
Ayushi Geda
Isha Natu
Prachi Tiwari
Rudhi Mahadik
About MS Excel 2013
Excel 2013 is a powerful workbook and database application that's

included in Office 2013. It's a classic software that makes numerical
operations, graphs presentations and financial projections.
Major new characteristics included in Excel 2013:
 Quick analysis suggests best way to present data.

 Redesigned interface makes it easier to use.
 Insert photos from online sources.
 Automatic pivot table creation.
 Helpful error messages.
Spreadsheet / Worksheet
 A spreadsheet in MS Excel is basically a worksheet which is
divided into rows and columns to store data related to business
inventories, income, and expenses, debits and credits, etc.
 Spreadsheet is made up of three things - rows, columns, and their

intersections, cells.
 Columns are typically labeled using letters (A, B, C, D, …) and

rows are typically labeled using numbers (1, 2, 3, 4, …).
 A Workbook contains multiple worksheets. Worksheets can have

different subjects as per the requirements.
Excel Workbook
Cell Referencing
A cell reference, or cell address, is an alphanumeric value used to identify a
specific cell in a spreadsheet.
Examples include:
• First column, seventh row: A7

• Tenth column, twentieth row: J20
• Sixty-first column, three hundred forty-second row: BI342
• One thousand column, two thousandth row: ALL2000
Cell Referencing - Types
• Relative : Relative cell references change when a formula is copied to
another cell.
• Absolute : Absolute cell references remain constant, no matter where

they are copied.
• Mixed : Contains the characteristics of both absolute and mixed cell

references.
Practical Demonstration
Of
‘Cell Referencing’
Data Entry
The steps to add the data entry form option to the Quick
(i) Access Toolbar:
Step 1 : Right-click on any of the existing icons in the

Quick Access Toolbar and then click on ‘Customize Quick
Access Toolbar’. [See Figure (i)]
Step 2 : In the ‘Excel Options’ dialog box that opens, select

the ‘All Commands’ option from the drop-down and then
select form. [See Figure (ii)]
Step 3 : Click on the Add button and then click ‘Ok’.

(ii)
The Data Entry Option gets added as seen in Figure (iii)
(iii)
Data Entry Example
Types of Data in a Cell
A cell holds three basic types of data:
 Numeric Values:
A numeric value can be a general number, a scientific number, date, time, or a formatted
number. Examples include, Dates: Feb-26-2013, Times: 3:24 a.m.
 Text:
Texts can be labels for values, headings for columns, or instructions about a spreadsheet.
For example, ‘6/1 Block C’ and ‘Block C, 6/1’ are both considered texts.
 Formulas:
Formulas can be simple mathematical expressions, or they can use some of the powerful
functions that are built into Excel. Formulas include: Average, Percentage, Addition etc.
Basic Operations on a Worksheet
Select a Worksheet Insert a Worksheet

Rename a Worksheet
Move a Worksheet
Delete a Worksheet Copy a Worksheet
Components of MS Excel 2013 Window
Components Usage
 Quick Access Toolbar : Customizable toolbar for default display buttons of Save, Undo and Redo.
 Tabs : Command buttons organized into tabs. Tabs include File, Home, Insert etc.
 Ribbon : The Ribbon is the area on each tab that has all of the command buttons.
 Column Headings, Row Numbers and Cell Addresses : Each cell has a cell address with column
mentioned as alphabet and row as a number.
 Cell Selector : The cell selector is the heavy outlined rectangle that indicates the current working
position.
 Formula Bar : The formula bar displays the content of the selected cell. Content includes formulas
or any kind of alphabet/numeric values.
Continued…
 Sheet Tabs : Sheet tabs (or worksheets) are used to organize and categorize your data.

 Status Bar : The Status bar displays information depending on what you are currently doing in
the worksheet.
 Document View and Zoom Control : The Document view buttons and the Zoom control
settings are used to change the layout and magnification of the screen.
Practical Demonstration…
File Tab in MS Excel 2013
Pl e a s e…
e s ti o n s
S ug g
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‘Basics of MS Excel 2013’

Guided By: Presented By:

Excel 2013 is a powerful workbook and database application that's

Major new characteristics included in Excel 2013:

 Quick analysis suggests best way to present data.

 Spreadsheet is made up of three things - rows, columns, and their

 Columns are typically labeled using letters (A, B, C, D, …) and

 A Workbook contains multiple worksheets. Worksheets can have

• First column, seventh row: A7

• Absolute : Absolute cell references remain constant, no matter where

• Mixed : Contains the characteristics of both absolute and mixed cell

Step 1 : Right-click on any of the existing icons in the

Step 2 : In the ‘Excel Options’ dialog box that opens, select

Step 3 : Click on the Add button and then click ‘Ok’.

Select a Worksheet Insert a Worksheet

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