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Introduction Into Files and Folders (Directory)

This document discusses organizing files and folders on a computer. It explains that files are stored in folders, which can then be organized into subfolders. Different types of disks like hard disks, USB drives, CDs and DVDs can store files and folders. The document outlines strategies for organizing files based on the type of storage disk used. It also describes how to navigate, create, name, copy, move, delete and compress files and folders using Windows Explorer.

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edris
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPT, PDF, TXT or read online on Scribd
408 views17 pages

Introduction Into Files and Folders (Directory)

This document discusses organizing files and folders on a computer. It explains that files are stored in folders, which can then be organized into subfolders. Different types of disks like hard disks, USB drives, CDs and DVDs can store files and folders. The document outlines strategies for organizing files based on the type of storage disk used. It also describes how to navigate, create, name, copy, move, delete and compress files and folders using Windows Explorer.

Uploaded by

edris
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Introduction into files

and folders (directory)


Learning Outcome
Develop file management strategies
Explore files and folders
Create, name, copy, move, and delete
folders
Name, copy, move, and delete files
Work with compressed files

New Perspectives on Microsoft Office PowerPoint 2007


Organizing Files and Folders
A file, or document, is a collection of data
that has a name and is stored in a
computer
A folder stores a number of files
Disks contain folders that hold documents,
or files
◦ USB drives
◦ Compact discs (CDs)
◦ Digital video discs (DVDs)
◦ Hard disks
Removable disks are inserted into a drive
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New Perspectives on Microsoft Office PowerPoint 2007


Organizing Files and Folders

New Perspectives on Microsoft Office PowerPoint 2007


Understanding the Need for
Organizing Files and Folders

Windows organizes folders and files in a


hierarchy, or file system
Windows stores the folders and important
files it needs to turn on the computer in its
root directory
Folders stored within other folders are called
subfolders

New Perspectives on Microsoft Office PowerPoint 2007


Windows file hierarchy

New Perspectives on Microsoft Office PowerPoint 2007


Developing Strategies for
Organizing Files and Folders
 Type of disk you use to store files determines how
you organize those files

 Storing files on removable media allows you to use


simpler organization

 The larger the medium, the more levels of folders


you should use

 Documents folder

 You should have a backup, or duplicate copy, of


important files
7

New Perspectives on Microsoft Office PowerPoint 2007


Developing Strategies for
Organizing Files and Folders

New Perspectives on Microsoft Office PowerPoint 2007


Exploring Files and Folders

New Perspectives on Microsoft Office PowerPoint 2007


Using Windows Explorer

10

New Perspectives on Microsoft Office PowerPoint 2007


Navigating to Your Data Files
The file path is a notation that indicates a
file’s location on your computer
F:\FM\Tutorial\Holiday.bmp
◦ F: is the drive name
◦ FM is the top-level folder on drive A
◦ Tutorial is a subfolder in the FM folder
◦ Holiday.bmp is the full filename with the file
extension

11

New Perspectives on Microsoft Office PowerPoint 2007


Navigating to Your Data Files

12

New Perspectives on Microsoft Office PowerPoint 2007


Working with Folders and Files

◦ right-click a blank area in the folder window,


point to New, and then click Folder)
◦ Type a name for the folder, and then press the
Enter key

13

New Perspectives on Microsoft Office PowerPoint 2007


Working with Folders and Files
Moving and Copying Files and Folders
◦ Moving a file removes it from its current
location and places it in a new location you
specify
◦ Copying places the file in both locations

14

New Perspectives on Microsoft Office PowerPoint 2007


Working with Folders and Files
Naming and Renaming Files
◦ Filenames provide important information about
the file, including its contents and purpose
 Main part of the filename
 Dot
 File extension
◦ A filename extension identifies file type and
indicates program in which file was created

15

New Perspectives on Microsoft Office PowerPoint 2007


Working with Folders and Files
Deleting Files and Folders
◦ Recycle Bin is an area on your hard disk that
holds deleted files until you remove them
permanently

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New Perspectives on Microsoft Office PowerPoint 2007


Working with Compressed Files
 Files stored in a compressed (zipped) folder take
up less disk space
◦ Allows you to transfer files more quickly
 Extracting a file creates an uncompressed copy of
the file in a folder you specify, while the original
file remains in the compressed folder
 Compression programs
◦ WinZip
◦ PKZIP

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New Perspectives on Microsoft Office PowerPoint 2007

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