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Monitoring and Evaluation

The document discusses monitoring and evaluation, defining them as ongoing processes to track project implementation and assess performance and impact. It explains that monitoring involves regularly collecting data on inputs, activities, and outputs to ensure plans are on track, while evaluation systematically determines the relevance, effectiveness, and outcomes of projects or programs. The document provides details on the key aspects of monitoring like indicators and tools, and evaluation like formative and summative approaches.

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82 views20 pages

Monitoring and Evaluation

The document discusses monitoring and evaluation, defining them as ongoing processes to track project implementation and assess performance and impact. It explains that monitoring involves regularly collecting data on inputs, activities, and outputs to ensure plans are on track, while evaluation systematically determines the relevance, effectiveness, and outcomes of projects or programs. The document provides details on the key aspects of monitoring like indicators and tools, and evaluation like formative and summative approaches.

Uploaded by

SSERWADDA ENOCK
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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MONITORING AND EVALUATION

Kitanda Jonathan.
Monitoring – 1
 A day to day follow-up to make sure
everything is proceeding as planned

 A continuing function giving regular feedback


and early indication of progress or lack thereof

 Answers the planning question: how will we


know if we are on track?
Monitoring – 2
 ‘Is a continuous process which involves observing,
recording and measuring the way activities are
implemented and comparing with the original plan’

 Central questions:
 ‘what is done?’
 ‘when?’
 ‘where?’
 ‘by who?
 ‘how?’
 ‘with how much?’
Monitoring – 3
 Consists of administrative and management activities
that track the acquisition and allocation of resources,
production and delivery of services/goods and the
costs involved

 It is an internal mgt activity to check on progress of


work and the problems being faced

 It should involve regular feedback

 Why do we monitor?
Why monitor?
 Identify problems
 Measure achievement
 Assess commitment
 Detect fraud
 Ensure timely schedules
 Assess trends e.g. in health status
 Measure impact of a programme
 Provide data for planning
 Identify and utilise new opportunities
Steps in activity monitoring
1. Specify objectives
2. Decide on scope
3. Set standards
4. Select indicators
5. Choose data sources and develop data
collection techniques

What do you actually monitor?


What is monitored
 Resource inflow
 Resource outflow
 Depreciation of assets
 The market
 Performance
 Time schedules
 Strategic focus
 Risks
 Opportunities
 Change
 The environment etc.
Tools for monitoring
 Budgets
 Gantt charts/work schedule
 Use of vote books
 Written reports
 Personal observation
 Inventory control
 Log frames
 Etc.
The systems approach to
monitoring
 It looks at separate parts of every activity to be
monitored:
 In-puts, processes, out-puts and outcomes/impacts

 How would you use the systems model in monitoring


the following?
1. Support supervision
2. Management of health care waste
3. Health mgt information system
4. Staff training
Evaluation – 1
 ‘A systematic way of learning from experience and
using lessons learnt to improve current activities and
promote better planning’

 ‘A systematic assessment of the relevance, adequacy,


efficiency, effectiveness, progress, acceptance and
impact of a programme or a project’

 ‘A systematic way of gathering information in order


to make choices among alternative courses of action’
Evaluation – 2
 ‘A time-bound exercise that attempts to
assess systematically and objectively the
relevance, performance and success of
ongoing and completed projects and
programmes’
 So what do we evaluate?
Evaluation - 3
 Evaluation can be conducted while an activity is still
being carried out. This is called formative evaluation

 It can also be done at the completion of a project. This


is called summative evaluation or terminal evaluation.

 Formative evaluation aims to find out the progress and


focuses on inputs and processes

 Summative evaluation aims at assessing whether the


objectives were achieved. It looks at outputs and
impacts.
Evaluation – 4
Evaluation is needed to decide:

 To continue with an activity


 To extend the activity elsewhere
 If the intended objectives were achieved
 Whether to modify the activity
 If spending was justified
 If there was misappropriation
 The managerial capability of the project team
 For accountability
Evaluation – 5
Evaluation also asks:
 Were the theories and assumptions valid?

 What worked?

 What did not work?

 Why?
Evaluation questions
In groups/as individuals, suggest the questions you
would ask in evaluating the following:

a) Inputs

b) Processes

c) Outputs

d) outcomes
Evaluation questions
For inputs, ask if they:

 Arrived as planned
 Were sufficient
 Were of the right type
 Were of the intended size and color
 And if all or any of the above is negative,
why?
Evaluation questions
For the processes, ask if:

 Policy was followed


 Guidelines respected
 Inputs were all transformed into outputs
 If not, why?
 There were any technical difficulties
 If processes did or did not compromise
quality
Evaluation questions
For outputs, ask if the services/goods provided
were:

 Appropriate
 Adequate
 Of good quality
 Acceptable to the community
 Acceptable to the provider
 Gender sensitive
 Equitably distributed
Evaluation questions
For outcomes, ask if:

 The objectives set were achieved


 Were any improvements observed?
 Were there any other effects of the activity?

Who should do evaluation?


 Managers/service providers

 Experts

 Beneficiaries
Aims of Evaluation
To determine
 Relevance

 Efficiency

 Effectiveness

 Impact

 Sustainability

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