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02 - 03 Database - Vs - File System

This lesson discusses database management systems and includes the following sections: 1. The difference between databases, which are repositories for data, and DBMSes, which are software tools that allow users to work with databases. 2. An overview of flat-file databases, which have one table, and relational databases, which have multiple related tables. 3. The tasks involved in working with databases, including creating tables, viewing and sorting records, querying data, and generating reports.

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Shobhit Lasod
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32 views

02 - 03 Database - Vs - File System

This lesson discusses database management systems and includes the following sections: 1. The difference between databases, which are repositories for data, and DBMSes, which are software tools that allow users to work with databases. 2. An overview of flat-file databases, which have one table, and relational databases, which have multiple related tables. 3. The tasks involved in working with databases, including creating tables, viewing and sorting records, querying data, and generating reports.

Uploaded by

Shobhit Lasod
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Session 03

Database Management
Systems
FRI - 19th Nov 2010
This lesson includes the following sections:
• Review of Last Session
• File System Vs Database Concepts
Databases and Database Management
Systems
• The Difference between Databases and DBMSes

• Database Basics

• DBMSes Basics
Review :

Databases and Database Management Systems

The Difference between Databases and DBMSes

• A database is a repository for collections of related


data or facts.

• A database management system (DBMS) is a


software tool that lets users add, view, and work
with the data in a database.

• Large databases and DBMS’ are commonly used by


companies, but many productivity applications are
built around database concepts.
Database Basics

The two primary types of databases are

1. Flat-file Databases (with only one table)

AND

2. Relational Databases (with multiple, related tables).


Flat File Basics

Flat file manages / organizes data in following way :

• Columns, which store various pieces of data related to


a single attribute of object / person.
• Name or address or age

• Rows, or collections of all attributes relating to to a single


attribute of object / person.
• Person’s all Attributes like name, address, age

• Tables / Spreadsheets, which are collections of


related records.
• Collection of all person’s records
Database Basics

Databases use three main structures for organizing


data:
• Fields, which store various pieces of data
related to a single entity.
• Name or address or age

• Records, or collections of fields relating to an


entity.
• Person’s all Attributes like name, address, age

• Tables, which are collections of related records.


• Collection of all person’s records
Field

Record
PROFESSIONAL ADDRESS BOOK

Table – Which contains number of such records


DBMS Basics
A DBMS allows users to access and manage the data
collected in a database.

Data management tasks (all done through the DBMS)


can be divided into three categories:

• Entering data into the database.

• re-arranging / updating the data in the database.

• Obtaining subsets of the data ( reports) for use.


Working With a Database – Tasks in detail

• Creating Database Tables

• Viewing Records

• Sorting Records

• Querying a Database

• Generating Reports
Working With a Database –
Creating Database Tables
• Identify Tables - The first step in building a database
is to create its tables.

• Identify Fields - This means identifying, naming, and


organizing its fields to receive data.

• Identify Data types in Fields - Databases can store


the following general types of fields:
• Text
• Numeric
• Logical
• Date/Time
• Memo
Working With a Database –

Creating Database Tables

• You can create forms that let you view and enter data
for one record at a time.

• Why to enter one record at a time ?

• Database tools such as masks can validate data as it is


entered and thus ensure the data is in the correct
format / size.
Working With a Database - Viewing Records

• A filter is a tool that lets you view records that match a


given criterion.

• Filters are helpful when searching for certain types of


information in a large database with many records.

• A form can work with a filter, but enables you to view


information about a single record.
Working With a Database - Sorting Records

• Sorting means re-arranging the records in a database


as per your criteria / need.

• A DBMS enables you to sort records alphabetically,


numerically, and multi-level .

• You can sort records in ascending (A-Z) order or


descending (Z-A) order.
Working With a Database -
Querying a Database

A query is a statement you define, which tells the DBMS


to find records that match criteria you specify.

Modern DMBS software provides built-in querying tools,


based on one or more of the languages like:

• SQL (Structured Query Language)

• Query by Example (QBE)

• Xbase
Working With a Database -

Generating Reports

• A report is a subset of information from a database,


produced in printed form.

• You can generate the data for a report by using a


query, filter, sort or other tools.

• Reports can be formatted in a wide variety of ways as


per your requirement.
Enterprise Software

• Enterprise software is a large-scale application based on


a DBMS, used by a large organization.

• Enterprise software can meet the needs of many different


users in different locations.

• In an enterprise, different users have different interfaces


to the database, so they can work only with the data they
need.
Sesson 2 – Class Quiz

• Define the terms database and database management


system (DBMS).

• List 5 tasks that a DBMS enables users to do.

• Differentiate between flat-file databases and relational


databases ( 5 Points )

• List 3 steps needed to create a database.

• What is filters and forms ? Explain the purpose of filters


and forms.

• List 3 examples of query languages.

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