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DATABASE

A database is a collection of organized information that can be easily accessed, managed, and updated. It typically contains data records or files with information like sales transactions or customer interactions. Key characteristics include security, data sharing, relationships between entities and fields, and supporting multiple perspectives on the information. Benefits include reduced data redundancy, errors, and costs as well as improved data integrity, access, and security. Potential disadvantages include complexity, startup costs, and training requirements.

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Saubhagya Suri
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19 views9 pages

DATABASE

A database is a collection of organized information that can be easily accessed, managed, and updated. It typically contains data records or files with information like sales transactions or customer interactions. Key characteristics include security, data sharing, relationships between entities and fields, and supporting multiple perspectives on the information. Benefits include reduced data redundancy, errors, and costs as well as improved data integrity, access, and security. Potential disadvantages include complexity, startup costs, and training requirements.

Uploaded by

Saubhagya Suri
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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DATABASE

A database is a collection of information that is organized so


that it can be easily accessed, managed and
updated. Computer databases typically contain aggregations
of data records or files, containing information about sales
transactions or interactions with specific customers.
Characteristics of database
• Provides security and expels excess
• Self-portraying nature of a database framework
• Insulation among projects and information deliberation
• Support of various perspectives on the information
• Sharing of information and multiuser exchange handling
• DBMS enables substances and relations among them to frame
tables
• It follows the ACID concept (Atomicity, Consistency, Isolation,
and Durability).
• DBMS supports multi-client condition that enables clients to
access and control information in parallel
advantages
• Reduced data redundancy
• Reduced updating errors and increased consistency
• Greater data integrity and independence from
applications programs
• Improved data access to users through use of host
and query languages
• Improved data security
• Reduced data entry, storage, and retrieval costs
• Facilitated development of new applications program
disadvantages
• Database systems are complex, difficult, and time-
consuming to design
• Substantial hardware and software start-up costs
• Damage to database affects virtually all
applications programs
• Extensive conversion costs in moving form a file-
based system to a database system
• Initial training required for all programmers and
users
Primary key
• No duplication and no blank space
• A primary key is a field or set of fields with values that are
unique throughout a table.
Add a primary key to a table in Access
• In the Navigation Pane, right click a table, and select Design
View.
• Select the field or fields you want to use as the primary key.
• Select Design > Primary Key.
query
• An object that provides a custom view of data from one or more
tables. Queries are a way of searching for and compiling data
from one or more tables.
• Running a query is like asking a detailed question of your
database.
•   When you build a query in Access, you are defining specific
search conditions to find exactly the data you want.  
• In Access, you can use the graphical query by example facility or
you can write Structured Query Language (SQL) statements to
create your queries.  
• You can define queries to Select, Update, Insert, or Delete data.
report
• Report is an object in desktop databases designed for
formatting, calculating, printing, and summarizing selected data.
• You can view a report on your screen before you print it.
•   If forms are for input purposes, then reports are for output.
•   Anything you plan to print deserves a report, whether it is a
list of names and addresses, a financial summary for a period, or
a set of mailing labels.
•   Reports are useful because they allow you to present
components of your database in an easy-to-read format.
•   You can even customize a report's appearance to make it
visually appealing.
Data table
• Table is an object that is used to define and store data. When you
create a new table, Access asks you to define fields which is also
known as column headings
• Each field must have a unique name, and data type.
•   Tables contain fields or columns that store different kinds of
data, such as a name or an address, and records or rows that
collect all the information about a particular instance of the
subject, such as all the information about a customer or
employee etc.
•   You can define a primary key, one or more fields that have a
unique value for each record, and one or more indexes on each
table to help retrieve your data more quickly

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