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CIS 2640 Excel 26 - Tables

The document discusses Excel tables and structured references. It covers how to create a table from data, add and sort data in the table, style the table, access elements of the table using structured references, add calculated columns, and some advanced uses of tables including counting, summing, and referencing specific areas of the table.

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Raja Umer
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70 views9 pages

CIS 2640 Excel 26 - Tables

The document discusses Excel tables and structured references. It covers how to create a table from data, add and sort data in the table, style the table, access elements of the table using structured references, add calculated columns, and some advanced uses of tables including counting, summing, and referencing specific areas of the table.

Uploaded by

Raja Umer
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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ECH 26: (Structured)

Tables
Book: Microsoft Excel 2016 Data Analysis and Business Modeling
Turning Data into Table
 File: tabletemplate.xlsx
 Task: Turn the data into an Excel table, name the table
MyTable, and sort the data by name in ascending order.
Insert | Tables (Table)

Dr. K. Chen, 2015 2


More about Excel Tables
 As with named ranges, Tables are also named objects that
can be accessed from Formulas | Defined Names (Name
Manager).
 Columns and Rows can be added to the table.
 Will is added to the table below.
 Q: Do you think the newly added record is part of the table?

Dr. K. Chen, 2015 3


Total Row
 Design | Table Style Options (Total Row)

Dr. K. Chen, 2015 4


Accessing Table Elements

 Table elements (rows, cols, and cells) can be accessed by using


the table name and a set of “specifiers”. This is called a
structured reference.

 Examples
 =COUNTA(MyTable[Name])  Count entries in the Name column
 =SUM(MyTable[Units])  Total number of units in the Units column
 =COUNTA(MyTable[#All])  Entire content of the table

Dr. K. Chen, 2015 5


Adding Calculated Columns

 =[@Revenue] / [@Units]
 @ sign refers to the current row
 [@Revenue] refers to the value under the Revenue column in the
current row.
 [@Units] refers to the value under the Units column in the current
row.

 Note that you did [@Revenue] inside the table. Does it


work if you do it outside?
Dr. K. Chen, 2015 6
 =COUNTIF(MyTable[Units], "> 700")
 Count the Sales Reps who made at least 700 units of sales.

Q:Count the Sales Reps who sold at least 700 of units and
made at least $30000.

 Q: Calculate the average revenue for those sales reps who


made at least $20000 revenue.

Dr. K. Chen, 2015 7


Advanced Uses

 =MyTable[[#Totals],[Units]]
 The cell at the Total Row under the Units column.
 Its value depends on what the Total Row shows.
 If the Total Row shows AVERAGE, then this number is the average units.
 =MyTable [[#Data],[Units]]
 The whole data portion of the Units column
 =MyTable[[Units]:[Unit Price]]
 All cells between Units and Unit Price columns, not counting the cells in
the Total Row.

Dr. K. Chen, 2015 8


Further Reading

 See Using structured references with Excel tables at


Office.com

Dr. K. Chen, 2015 9

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