Planning Computer System

Maintenance
CSS 062
Planning and Conducting Maintenance
• What is Maintenance?
• Act or activity of keeping something in an existing and usually
satisfactory condition. Maintenance, including tests, measurements,
adjustments, and parts replacement, performed specifically to prevent
faults from occurring.
• Maintenance is divided into two (2) general type.
• Preventive maintenance is given for maintaining equipment and
facilities in satisfactory operating condition to extend the life of the
equipment.
• Corrective maintenance is task performed to identify, isolate and rectify
a fault so that the failed equipment or system can be restored to an
operational conditions within the tolerances or limits.
Planning and Conducting Maintenance
• Preventive Maintenance
• Is given for maintaining equipment and facilities in satisfactory operating
condition to extend the life of a component. It is the maintenance of
equipment or systems before fault occurs.
• Two types of Preventive maintenance
• Planned Maintenance
• Conditioned-based maintenance
Planning and Conducting Maintenance
• Two types of Preventive maintenance
• Planned Maintenance (PM)
• -Is any variety of scheduleed maintenance to an object or an item of
equipment. Specifically, PM is a scheduled service visit carried out by a
competent and suitable agent, to ensure that an item of equipment is
operating correctly to avoid any unscheduled breakdown and downtime of an
equipment.

• Conditioned Based Maintenance (CBM)

• -Is maintenance strategy that uses the actual condition of the asset to decide
what maintenance needs to be done. CBM dictates that maintenance should
only be performed when certain indicators show decreasing performance or
upcoming failure.
Planning and Conducting Maintenance
• Common methods of determining what preventive (or other)
maintenance management policies:
i. Original Equipment Manufacturer (OEM) recommendations
ii. Requirements of codes and legislation within a jurisdiction,
iii. Expert reccommendations
iv. Maintenance that is already done to similar equipment.
v. Using most important measured values and performance indications.
Maintenance Procedures
• In preparing maintenance procedure, you also have to consider
designing a systematic plan for both for hardware and software. This
saves time, money and frustration and ensures safe conditions to
prevent injury to people and damage to computer equipment.

Figure 1. Computer Inspection

Maintenance Procedures
• A. Design a systematic maintenance plan for hardware.
• 1. Design a monitoring, evaluating and updating plan.
• 2. Place your computer in a well-ventilated area.
• 3. Schedule the use of computer for its longer life.
• 4. Move the computer only when it is turned off and unplugged.
• 5. Treat your computer properly.
• B. Design a systematic maintenance plan for your software.
• 1. Backup your files.
• 2. Install or secure passwords.
• 3. Delete temporary files.
• 4. Update anti-virus and spyware.
Maintenance Procedures
• Design a systematic monitoring, evaluating and updating plan for
hardware
• Computers have significantly changed the working environment,
simplifying and speeding up many tasks across many work areas.
However, with these advances are some potential problems and
maintenance issues. These guidelines describe how computer
technicians, students and computer users can work together to
achieve a productive workplace environment. The guidelines reflect
current knowledge and best practice for the use of computers so you
can achieve maximum efficiency and safety in your workplace.
Maintenance Procedures
Guidelines for Computer Maintenance
• Place your computer in a well-ventilated area.
• This will allow proper circulation of air inside the computer unit.
• Schedule the use of computer for its longer life.
• This will help lessen the attacks of viruses and increases the life span
of your computer.
• Move the computer only when it is turned off and unplugged.
• To avoid damage to the computer unit always turn off and unplugg it
when transferring the computer to another location.
Guidelines for Computer Maintenance
• Treat your computer properly.
• This means taking care of your computer. PCs and laptops should be
properly turned off.
• Do systematic maintenance plan for your computer software.
• Back-up your files
• Protecting your files means creating backups, storing your file backups
on your hard drive or any removable storage device regularly.
• Install or secure passwords.
• Installing passwords makes your files more secure.
Guidelines for Computer Maintenance
• Delete temporary files.
• Deleting the temporary files on your computer will enhance its speed
and will create more disk space for your files.
• Update anti-virus and spy ware.
• Regularly update your anti-virus for your computer protection against
viruses.
Guidelines for Computer Maintenance
• The following topics will familiarize you with planning and preparing
for installation; installing equipment and devices; and conducting test
on the installed computer system.

• A. Preventing Computer Systems Failure .

• Computers, in general, are pretty stable, and you can usually rely on
them to not fail you. However. If you develop some basic habits, you
can postpone serious computer problems, if not avoiding them
entirely.
Guidelines for Computer Maintenance
• 1. Computer issues. Know that your computer is going to fail. You
need to treat your computer as if it were a doomed failure. Always
assume that failure is imminent.
• A fatal error results in data loss, damage to your computer and/or its
ability to function, hardware failure, or other serious issues.
• Signs of imminent failure might include regular poor performance,
frequent errors and/or popups, unknown programs being installed,
frequent power loss (the computer shuts down automatically
frequently), frequent crashes, or certain parts not working.
Guidelines for Computer Maintenance
• 2. Dust issues. Preventing failure means making sure your computer is
physically clean in its operations. Make sure that there is not too
much dust inside, especially on the fans. Dust can reduce
performance and cause overheating.
• 3. RAM issues. Know your computer's specifications and its limits.
RAM runs even the PC is running idly. It consumes RAM storages
capacity making you difficult to open a program if RAM storage had
been consumed.
• 4. Malware issues. Make sure that your anti-virus software is updated
to be able to scan unnecessary files that enter your PC. Do not install
programs that you’re not familiar with or if do not fully trust.
Guidelines for Computer Maintenance
• 5. Hardware issues. When something is not working properly, either
diagnose the problem yourself and fix it, to prevent further damage
or contact a professional and have them look at it for you. Take
advantage of warranties on parts if they fail.
• 6. Warning issues. If the same error message shows up every time
you log in, be sure to investigate it. Although unlikely, these errors
could be important.
• 7. Usage issues. Give your computer a break. Believe it or not, your
computer likes rest, too. Leaving it on all of the time wears out
hardware, and puts unnecessary wear and tear on the hardware.
Giving your computer a break also saves you money (electrical bills).
Guidelines for Computer Maintenance
• 8. Warranty issues. Always take advantage of warranties. Get a
warranty to protect your hardware, so it can be replaced in case of
failure.
• 9. Backup issues. Back-up everything. Run regular backup of your
important files to other disks, computers, or an online backup service.
• 10. Error message issues. If your PC fails to function, diagnose the
problem. Write down the necessary info such as error messages or
things don’t work properly. If you know how to fix it, do it, to avoid
further damage but if not then seek for professional help.