IBM Global Services

Printing SAPScript Forms

Printing SAPScript Forms | Dec-2008 © 2005 IBM Corporation

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Objective

 The participants will be able to :

 Identify What ? Where ? When ? How ? should be printed with a SAPScript form.
 Describe Output Type
 Differentiate Screen Vs. Printer
 Analyze Print Preview
 Perform Collective Printing
 Employ Repeating Output

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Printing SAP Script Forms What? Where? When? How?

 Where should it be printed?

 How many copied should be printed?
 When should it be printed?
 What medium should it be “printed” on?

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Printing SAP Script Forms What? Where? When? How?

(Contd.)
 At what level should the information be stored?
 What types of status should be captured?

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Printing SAP Script Forms - Output Type

 Create Sales order (VA01) ->Extras
-> Output -> Header -> Edit
 Output Type defines “when” and to
“where” to print the form.
 “When” - Communication method
 “Where” - Further data
 “How” - Medium

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Printing SAP Script Forms : Output Type - “When”

 Click on “Further data” button
 Dispatch time
 Send with periodically scheduled job
 The message is processed through report
program RSNAST00. This report program
can be scheduled periodically or started
manually.

 Send with job, with additional time

specification
 Same as 1, but tte message contains an
earliest processing date and a requested
processing time. The message is ignored
by report program RSNAST00 before the
requested date.

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Printing SAP Script Forms : Output Type - “When” (Contd.)

 Click on “Further data” button
 Dispatch time
 Send with application own transaction
 The message is selected and processed
by application specific programs.
Processing can take place online or in the
background.
 Send Immediately (When saving the
application)
 The message is processed when the
application document is saved. No further
processing of the message is necessary.

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Printing SAP Script Forms : Output Type - “Where”

 Click on “Communication method”
button
 Printer name - Physical output device
name
 Number of messages - Number of
copies to be printed

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Printing SAP Script Forms

 Output medium:
 1 Printout
 2 Fax
 3 Teletex
 4 Telex
 6 EDI
 7 SAP Office
 8 Special function
 9 Workflow events
 A Distribution (ALE)
 T Workflow: Task

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Printing SAP Script Forms (Contd.)

 Processing status:
 0 Not processed
 1 Successfully processed
 2 Incorrectly processed
 3 Not active

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Printing SAP Script Forms - Screen Vs. Printer

 Sales document ->Issue Output To
-> Print Preview
 Works with all timing as long as
there exists an output type
 Ignores the output device
specification
 Best for debugging
 Sales document ->Issue Output To
-> Print
 Works only if Dispatch time = 3
(Send with application own
transaction)

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Printing SAP Script Forms - Print Preview

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Printing SAP Script Forms - Collective Printing (Send time = 1)

 Execute Program RSNAST00 using
Transaction SE38. Transaction
OVNN.
 Can define and use variants.
 Only the output types with Dispatch
time = 1 will be detected
 Only the output type with status = 0
will be detected unless Send Again
field is checked
 Object key = Document number

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Printing SAP Script Forms - Repeating Output

 Enter the document in change
mode.
 Select an output type that has
already been successfully
processed (Status = 1).
 Click on “Repeat output”
button.
 Select the new entry. (Status =
0) and change any data if
necessary
 Trigger printing as before.

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Demonstration

 Printing SAPScript forms.

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Practice

 Printing SAPScript forms.

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Summary

 The different medium for printing SAPScript forms are printout, fax, EDI ,
Workflow , etc.
 The Output type defines when, where, and how to print the form. The output types
are proposed for SAP documents via configuration and can be over-ridden.
 SAP forms are frequently designed to be triggered by “event”.
 Output will be generated and issued to the specified printer when triggered by
their respective events.

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Questions

 What are the different output mediums for SAPScript forms ?

 What are the different triggering events for SAPScript forms ?
 How can SAPScript forms be displayed on screen before printing ?

18 Printing SAPScript Forms | Dec-2008 © 2005 IBM Corporation