Project Management

Scope Definition & Requirements

Management

Hanan Rajab Najma 246

Mohammed S Elkadiki 238

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 Outlines
• Introduction
• Scope Definition
• What is scope?
• Importance
• Scope Definition
• Requirements Management
• Definition
• The process
• Best practices
• Software Tools
• Summary
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 Introduction

“ How to manage a project: Limit

it in scope, make it simple, get
success ”
Auren Hoffman
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 What is Scope ?

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 Importance
A distinct scope helps everyone to stay on the same page throughout the life cycle of
the project

A well-defined scope can help to avoid common problems like:

Requirements that constantly change

Requirements that need a rethink mid-project

The final outcome not being what the client expected

The budget overrunning

The project is way behind schedule

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 Scope Definition / Define Scope

• This is the process of developing a detailed description of the project and

product, so while collecting requirement list, all the different requirements
of the project and the resulting product or service are defined.

• The purpose of defining the scope is to achieve clarity of the project

scope, including objectives, deliverables, requirements and boundaries, by
defining the end state of the project

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 Guidlines to define the scope

• Primary Inputs : Project Charter and Approved Changes

• To-do-List:
• Prepare requirements document from the information gathered from all stakeholders
through different tools such as interviews, focus groups, and questionnaires and surveys.
• Ensure that the project scope is clear to all project team members by developing a
detailed description of the project

• Primary Outputs : Scope Statement and Requirements

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 Guidlines to define the scope, cont..
• Some of the Recommended Tools and Techniques:
• Use cases.
• Interviews.
• Focus groups.
• Facilitated workshops.
• Group creativity techniques.
• Group decision-making techniques.
• Questionnaires and surveys.
• Observations.
• Prototypes.
• Document analysis.
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 Scope statement structure

It is essential to have a good project scope statement – how much

details it contains will depend on the type of project but the following
items should be included:

• Business Case Why the project is required and what benefits are
expected to be delivered or what problem will be solved.

• Project Description An overview of the project’s final deliverable.

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 Scope statement structure, cont..

• Success Criteria The key elements that will constitute a successful

project as agreed with the client and stakeholders in advance.

• Limitations These could be related to resources or be some

technology limitation that could affect the end product.

• Assumptions Documented assumptions that have been made and will

affect the final outcome.
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 Project Management - Scope Definition & Requirements
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 Requirements Management

A requirement is a capability to which a project outcome (product or service)

should conform.

Requirements management is:
• The process of documenting,  analyzing, tracing, prioritizing and agreeing on
requirements and then controlling change and communicating to relevant
stakeholders.
• It is a continuous process throughout a project.
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 Requirements / The Process

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 Best Practices
• Elicit requirements specification from multiple sources
• Organize and prioritize requirements
• Make sure all stakeholders are in agreement
• Prepare requirements for validation
• Invest in change impact analysis
• understanding the implications of the change
• identifying documents, models and files that might need to be modified
• detecting the tasks required to implement the change

•10/30/2020
Use smart requirements management
Project tools
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 Software Tools

Collecting and documenting requirements is most efficient with the help of the right
software tool

Following are some of the benifits that can be gained from taking advantage of a
requirements management software tool:
• Automatically generate documents

• Automatically generate tests

• Integrate with development & testing tools

• Easily manage changing requirements

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 Software Tools, cont..

Following are some of the most essential features that a requirement

management software tool should provide:

• Traceability:
• it should support the traceability of all requirement artifacts

• provides quick and easy mechanisms to create relationships

• makes traceability information available when needed

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 Software Tools, cont..

• Versioning: all changes to requirements are tracked so that their revision

history can be reviewed

• Auditing: comprehensive historical data detailing who changed what and

when the change was made is recorded

• Difference: the differences between any two versions of requirement artifacts

can be seen instantly side by side regardless of the form of expression

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 Summary

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 References
• Project Champions Academy : Project Management Standards Guide ( 2017 Vol 2.9 )
• Clarizen.com - Why Project Scope is So Important
https://www.clarizen.com/project-scope-important/
• Expertprogrammanagement.com - Project Scope Statement Example
https
://expertprogrammanagement.com/wp-content/uploads/2017/06/Project-Scope-Statement-Example.png
• wikipedia.org - Requirements Management
https://en.wikipedia.org/wiki/Requirements_management
• Researchgate.net
https
://www.researchgate.net/figure/Stages-in-the-requirements-management-process-cycle_fig5_320682497
• Deviniti.com - Requirements management: 6 best practices
https://deviniti.com/atlassian/requirements-management-best-practices/
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