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    How To Write A Perfect Professional Email in English in 5 Steps

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    Žan Skopec
    The document outlines 5 steps to write a perfect professional email in English: 1) begin with a greeting, 2) thank the recipient, 3) state your purpose, 4) add closing remarks, and 5) end with a sign-off. It provides examples for each step, such as using "Dear Mr./Ms. Last Name" for greetings or "Thank you for your consideration" for closing remarks. The document also includes additional tips for writing professional emails, such as keeping sentences short and clear and avoiding slang.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    How To Write A Perfect Professional Email in English in 5 Steps

    Uploaded by

    Žan Skopec
    37 views17 pages
    The document outlines 5 steps to write a perfect professional email in English: 1) begin with a greeting, 2) thank the recipient, 3) state your purpose, 4) add closing remarks, and 5) end with a sign-off. It provides examples for each step, such as using "Dear Mr./Ms. Last Name" for greetings or "Thank you for your consideration" for closing remarks. The document also includes additional tips for writing professional emails, such as keeping sentences short and clear and avoiding slang.

    Original Title

    Formal email_ppt

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    © © All Rights Reserved

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    The document outlines 5 steps to write a perfect professional email in English: 1) begin with a greeting, 2) thank the recipient, 3) state your purpose, 4) add closing remarks, and 5) end with a sign-off. It provides examples for each step, such as using "Dear Mr./Ms. Last Name" for greetings or "Thank you for your consideration" for closing remarks. The document also includes additional tips for writing professional emails, such as keeping sentences short and clear and avoiding slang.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    37 views17 pages

    How To Write A Perfect Professional Email in English in 5 Steps

    Uploaded by

    Žan Skopec
    The document outlines 5 steps to write a perfect professional email in English: 1) begin with a greeting, 2) thank the recipient, 3) state your purpose, 4) add closing remarks, and 5) end with a sign-off. It provides examples for each step, such as using "Dear Mr./Ms. Last Name" for greetings or "Thank you for your consideration" for closing remarks. The document also includes additional tips for writing professional emails, such as keeping sentences short and clear and avoiding slang.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 17

    HOW TO WRITE A PERFECT PROFESSIONAL

    EMAIL IN ENGLISH IN 5 STEPS


    5 STEPS

    1. Begin with a greeting

    2. Thank the recipient

    3. State your purpose

    4. Add your closing remarks

    5. End with a closing


    1. Begin with a greeting

    If your relationship with the reader is formal, use


    their family name:
    Dear Mr
    Ms Price – in professional context
    Mrs Price

    If you don’t know the name of the person you are


    writing to, use: 
    Dear Sir/Madam
    To whom it may concern
     
    Thank the recipient

    • Thank you for your prompt reply.


    • Thank you for getting back to me.
    • Thank you for contacting ABC Company.
    • Thank you for your mail last week.
    • It was nice talking to you on the phone earlier.
    State your purpose

    • I am writing in connection with...


    • I am writing to enquire about...
    • I am writing in reference to...
    • As discussed I am sending you...
    • I would like to inform you about...
    • Could you please let me know if...
    • I would appreciate it if you ¸(could)...
    • I was wondering if you would...
    • I would like to confirm...
    Add your closing remarks
    • Thank you for your patience and cooperation.

    • Thank you for your consideration. 

    • I look forward to hearing from you.


    End with a closing

    Best/Kind regards.
    (Yours) Sincerely. (If you do know the name of the person,)
    Yours Faithfully. (If you do not know the name of the person,)
    Thank you.

    Avoid closings such as:


    Best wishes or Cheers unless you are good friends .
    Informal email

    • https://englishlive.ef.co
    m/blog/career-english/
    write-perfect-profession
    al-email-english-5-steps
    THE ATTACHMENT

    • I have attached a pdf with...


    • Please find the attached file.
    • Please find attached the file you requested yesterday.
    • PFA
    Some more email tips:
    • Make your purpose clear
    • Keep your sentences short and clear
    • Use complete sentences and polite phrasing
    • Avoid: slang, unnecessary contractions, emoticons and
    emojis
    • Use a professional email address
    • Pay careful attention to grammar, spelling and punctuation
    Dear Professor Williams

    Professor Brown suggested I reach out to you


    because the topic of my senior thesis is
    African-American history.

    I know you have done extensive research in


    this area, and I think meeting with you before I
    start my thesis would help me get started in
    the right direction. Would you be available for
    a short meeting next week?

    I look forward to your reply.

    Sincerely,

    Joel Wyatt
    History, Class of 20xx
    To: Employer
    From: Ty Stringer
    Subject: I need jobz

    der Employer,
    I wud like 2 apply 4 da job in customer service. I saw ur job on FB. I got
    my resume and added it to da email. I wud appreci8 ur response. -TS
    Sources
    • https://englishlive.ef.com/blog/career-english/write-perfect-professional-email-en
    glish-5-steps

    • https://propellercollective.org/

    • https://schoolwires.henry.k12.ga.us/cms/lib/GA01000549/Centricity/Domain/722
    0/Professional%20Communicating%20Assignment.pdf

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