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Advance Spreadsheet Skills: Lesson: Worksheet Basics & Navigation Level: Beginner

This document provides a beginner-level introduction to navigating and working with ranges in the Excel worksheet. It explains key worksheet concepts like cells, rows, columns and selections. It demonstrates how to navigate the worksheet using the mouse, keyboard, and navigation buttons. The document also introduces the concept of ranges, and how to select continuous and non-continuous ranges using various selection techniques.

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Jon Ulriko Tubal
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70 views39 pages

Advance Spreadsheet Skills: Lesson: Worksheet Basics & Navigation Level: Beginner

This document provides a beginner-level introduction to navigating and working with ranges in the Excel worksheet. It explains key worksheet concepts like cells, rows, columns and selections. It demonstrates how to navigate the worksheet using the mouse, keyboard, and navigation buttons. The document also introduces the concept of ranges, and how to select continuous and non-continuous ranges using various selection techniques.

Uploaded by

Jon Ulriko Tubal
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Advance Spreadsheet Skills

LESSON: WORKSHEET BASICS & NAVIGATION


LEVEL: BEGINNER

CONTENTS:
2 The Excel Worksheet
13 Selecting & Navigating
24 Ranges
The Excel worksheet area is where the magic happens!
Text, data, formulas and plenty else go here to get our work done.
If you use Excel often, you’ll spend a lot of time navigating around!
Learning to do this efficiently is essential for would-be Excel
This presentation introduces key features of the
worksheet - cells, rows, columns, selections &
ranges - and shows how to navigate it.
By the end of this presentation you will:
 understand the worksheet area – cells, rows & columns
 be moving around confidently with the mouse & keyboard
 understand selections and ranges
SPREADSHEETTRAINER.COM

TheisExcel
This worksheet
the Excel area is a Window.
2013 Program grid made up of billions of boxes.
This
The cells in the grid are arranged into Rows…
This 013
…and Columns.
SPREADSHEETTRAINER.COM

This is the Excel 2013 Program Window.


Different columns are referred to by letters in the heading above:
SPREADSHEETTRAINER.COM

This is the Excel 2013 Program Window.


And rows are referred to by numbers to the left:
This
The Address of a cell is given by its column and row location.
The cell in column C and row 3 has address: C3
This
There are 16,384 columns and 1,048,576 rows in a worksheet,
giving over 17 billion cells!
This
Clicking on a cell makes it the Selected Cell.
This
You can see what is the current selected cell in three ways:
This
1. The green outline around the box:
This
2. The shading of the column & row in which the selected cell lies:
This
3. And the address in the name box.
This
You can also change the selection by using the keyboard arrows to
move around.
This
Or by using ‘Go To’ with the F5 key, and typing in the address.
This
The PageUp and PageDown keys take you up or down a full sheet.
This
Pressing Alt+PageUp and Alt+PageDown keys take you left or
right a full sheet.
1
2
This isPressing
the Excel
CTRL+[Arrow
2013 Program
Key]
Window.
will take you to that edge of:
[1] the worksheet, or [2] the current block of data.
This
You can navigate to column A by pressing the Home button, or to
cell A1 by pressing CTRL+Home.
Ranges
This
A range is a group of cells that is selected or referred to collectively.
Ranges can be made up of adjacent cells:
… or non-adjacent cells.
Ranges allow you to edit many cells at once, or refer to groups of
cells in formulas or statistical analysis.
You can select a range by clicking and dragging the
Or you can select nearby cells by holding SHIFT while clicking on
cells or using the arrow keys.
You can also select a range by using Go To (F5), then holding
SHIFT while pressing OK:
This
A whole row can be selected by clicking on its number.
This e
ExcAnd a whole column can be selected by clicking on its letter.
This
When you select a range only the first cell has no highlight.– this
is called the Active Cell. If you input a value, it will fill this cell first.
This
Holding CTRL and clicking on different cells allows you to select
non-adjacent cells.
ThisClicking
is the Excel
this 2013
cornerProgram
button selects
Window. all cells in the worksheet.
This can also be done by pressing CTRL+A.
1
2
CTRL+Shift+[Arrow] selects all cells between the current selection and
the edge of [1] the worksheet or [2] the current block of data.
If the selection is in a block of data, hold shift and double click on
an edge to extend it to the edge of the block. This is called
Ranges are referred to using their cell addresses.
The above continuous range is referred to as: [B2:F8]
Non-continuous ranges are split up with commas.
The above range is referred to as: [C4, E4:E6, G8]

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