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Introduction To Excel

This document provides an introduction to the Excel program window and interface. It describes the major elements of the Excel window including the ribbon, tabs, groups, command buttons, status bar, scroll bars, and worksheet area. It explains how to navigate, resize and customize the window.

Uploaded by

Jon Ulriko Tubal
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56 views62 pages

Introduction To Excel

This document provides an introduction to the Excel program window and interface. It describes the major elements of the Excel window including the ribbon, tabs, groups, command buttons, status bar, scroll bars, and worksheet area. It explains how to navigate, resize and customize the window.

Uploaded by

Jon Ulriko Tubal
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Advance Spreadsheet Skills

LESSON: INTRODUCTION TO EXCEL®


LEVEL: BEGINNER

CONTENTS:
2 Do You Want to Learn Excel?
20 The Excel Program Window
33 The Excel Ribbon
52 Other Program Window Elements
Put the following 5 animals in the order
of your preference:

Cow, Tiger, Sheep, Horse, Pig


Write one word that describes each
one of the following:

Dog, Cat, Rat, Coffee, Sea.


Think of someone, who also knows you and
is important to you, which you can relate
them to the following colors. Do not repeat
your answer twice.

Name just one person for each color:

Yellow, Orange, Red,


White, Green.
This will define your priorities in your
life.

Cow Signifies CAREER


Tiger Signifies PRIDE
Sheep Signifies LOVE
Horse Signifies FAMILY
Pig Signifies MONEY
• Your description of dog implies your
own personality.
• Your description of cat implies the
.
personality of your partner.
• Your description of rat implies the
personality of your enemies.
• Your description of coffee is how you
interpret love/sex.
• Your description of the sea implies your
own life.
Person who you…

Yellow - will never forget


Orange - consider your true
friend
Red - really love
White - feel is your twin soul
Green - will remember for
the rest of your life
Advance Spreadsheet Skills
LESSON: INTRODUCTION TO EXCEL®
LEVEL: BEGINNER

CONTENTS:
2 Do You Want to Learn Excel?
20 The Excel Program Window
33 The Excel Ribbon
52 Other Program Window Elements
Excel is the industry standard spreadsheet
application in government and business.
It’s widely used for home and personal use as well.
Excel helps you store, organize and manipulate data,
perform calculations & analysis,
present results with graphical & statistical tools,
and lots of other stuff too.
What does this mean?
Easily keep track of personal and business finances,
present data clearly and professionally,
save time on record keeping,
and improve productivity & efficiency at work.
Let’s start by introducing the Excel program window.
By the end of this presentation, you can:
 identify the major features of the Excel window
 understand how buttons are grouped in the Excel
Ribbon

 recognise the purpose of each tab in the Excel Ribbon


SPREADSHEETTRAINER.COM

This is the Excel 2013


This Program
is the Window.
Excel 2013 Program Window.
It has things in common with other windows. Let’s recap:
The Excel window is bounded by four edges:
With the mouse over the bottom edge, the cursor turns into white
vertical arrows:
Change the window height by clicking and dragging the mouse:
Do the same with the horizontal edge to change the width:
To change the width & height at once place the cursor over a
corner then click and drag:
Excel shows the name of the current file at the top of the window:
And the top-right corner has buttons to minimise…
… and to maximise …
… and to close the window.
Closing the window also closes our file – Excel asks if we want to
save all our great work first, so it doesn’t get lost.
From Excel 2007 onwards, the Ribbon replaced menus as Excel’s
way of showing commands.
The ribbon is made up of multiple Tabs.
The Home Tab includes common tasks for editing and formatting
data.
The Insert Tab is used to add elements such as tables,
illustrations, charts and filters.
The Page Layout Tab is used to layout a page for printing, and to
arrange worksheet elements.
The Formulas Tab is used to insert and check functions and
formulas.
The Data Tab contains buttons to import, sort, filter, manipulate
and analyse data.
The Review Tab is used to proof, protect and comment on
worksheets.
The View Tab is mostly used to change how the worksheet
appears on the screen.
[The Developer Tab is not displayed by default, but contains more
advanced features].
File is a special tab which leads to the Backstage Menu.
The Backstage Menu displays properties, performs file operations
(new/open/save etc.), and other options.
In each tab, the buttons are split into categories called Groups.
i.e. The ‘Home’ groups are: Clipboard, Font, Alignment, etc.
The buttons in each group are called Command Buttons.
Holding the mouse over a command button displays a Tool-Tip: a
pop-up showing more info and a keyboard shortcut for each
At the bottom-right corners of many groups are small buttons
called Dialog Box Launchers.
2
1
Dialog box launchers open up [1] Task Panes or [2] Dialog Boxes,
with more advanced options for each group.
1

2
You can also hide/unhide the ribbon by double-clicking on any tab.
As you resize the window the ribbon shrinks and groups together.
Command buttons are then accessed with Drop-Down Menus:
The Quick Access Toolbar contains shortcuts for common tasks.
This can be customized as you wish– more on this in a later video.
The Name Box displays the address of the current cell selection.
The Formula Bar is where you can enter text, numbers, formulas or
functions to the selected cells.
The formula bar can be expanded to accommodate larger entries
by clicking and dragging the mouse:
At the bottom left, the Status Bar tells you the current status of
Excel.
Next to this is a button to record Macros (automated Excel
processes).
At the bottom right, shortcuts let you change how the worksheet
looks on screen – page layout & zoom.
There are vertical and horizontal Scroll Bars which let you navigate
around the worksheet:
And of course – in the middle of it all – is the Worksheet Area!
This is where the magic happens, and is our next topic.
One more thing - when you right-click in the worksheet the Mini
Tool-bar appears, which includes useful shortcuts from the ribbon.

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