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Day 1: MS Excel For Beginners

The document provides an introduction to Microsoft Excel including workbooks and worksheets, entering data, formatting cells, and basic functions. It covers the Excel interface, navigating rows and columns, renaming sheets, and formatting text. It also discusses auto-filling cells, freezing panes, and splitting windows.

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Hydralyn Palchan
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45 views13 pages

Day 1: MS Excel For Beginners

The document provides an introduction to Microsoft Excel including workbooks and worksheets, entering data, formatting cells, and basic functions. It covers the Excel interface, navigating rows and columns, renaming sheets, and formatting text. It also discusses auto-filling cells, freezing panes, and splitting windows.

Uploaded by

Hydralyn Palchan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Day 1: MS Excel

for Beginners
Spreadsheets are displayed in a grid layout.

Column headings =letters


Familiarization
• To highlight an entire Column, click on any of the letters.
with the Excel
workspace. Numbers = rows

• The exact number of rows and columns are 1,048,576


rows and 16,384 columns. 

A Cell is a letter combined with a number. So if


you combine the B column with Row 5, you get
Cell B5.
Workbook: A workbook is another
word for your Excel file. Excel
automatically creates a blank
workbook when you open it.
Workbooks
A worksheet is a collection of cells
and where you keep and manipulate the
worksheets data. By default, each Excel workbook
contains three worksheets.
• When you open Excel, Excel automatically
selects Sheet1 for you. The name of the
worksheet appears on its sheet tab at the
bottom of the document window.
1 2 4 5
Rename a Worksheet
• By default, the
Insert 3 Rename Delete
worksheets are named Move
Sheet1, Sheet2 and
Sheet3. To give a
worksheet a more specific
name, execute the
following steps.
• 1. Right click on the sheet
tab of Sheet1.
• 2. Choose Rename.

Managing worksheets
How to Enter Text
and Numbers in a Cell
• To make a start, we'll create this
really simple spreadsheet:
– Type the word: Numbers
– Hit the Enter key on your
keyboard
– The active cell will move
down one, to cell A2
– Type the number 3, and
again hit the Enter key on
your keyboard
• Text
• Numbers
• Apply a number format
– To distinguish between
different types of numbers,
add a format, like currency,
Data types percentages, or dates.
– Select the cells that have
numbers you want to format.
– Click the Home tab, and then
click the arrow in
the General box.
– Pick a number format.
Auto complete, auto fill and auto correct

• When you can see the


AutoFill cursor, hold down
your left mouse button
and drag to the right
• Drag your mouse all the
way to cell H3, as in the
following image:
• When your cursor is in
the H3 cell, let go of the
left mouse button
• Excel will now complete
the days of the week:
• On the Home tab, in the Alignment group, center the
number.
• On the Home tab, in the Font group, change the Font
Text editing color.
Formatting
• cell merging: Home - Alignment - Merge
and Center
• Orientation -  Alignment
• Top Align
•  Align Text Left 
•  Orientation then select the rotation
option that you want.
• To wrap the text in a cell, click Wrap Text.
• Justify the text in a cell, on
the Alignment tab, click the drop-down
box under Horizontal, and then
click Justify.
Column and row fitting.
• Home - Cells group, click Format
• Cell Size, click AutoFit Column
Width
• Select the row or rows that you
want to change.
• On the Home tab, in
the Cells group, click Format.
• Under Cell Size, click AutoFit Row
Height.
Freeze, hide and split columns/rows (the
Window menu)
• Freeze Top Row: View -Freeze Panes, Freeze Top
Row.
• Split                                                                         
                                                                    
                    
Sources

• Free Computer Tutorials:
http://www.homeandlearn.co.uk/excel2007/Excel2007.htm
l
• Excel Easy#1 Excel tutorial on the net
• http://www.excel-easy.com/basics.html
• Microsoft Official Page: https://support.office.com/

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