Scribd
Upload
34 views27 pages

Powerpoint (PPT) : A Word Processor That Can Teach?: Eva M. Fernández

This document provides an overview of PowerPoint and its uses for creating presentations. PowerPoint allows users to create slides integrating text and multimedia that can be displayed on a screen or printed. It is designed for delivering presentations in both formal and informal settings. The document outlines PowerPoint's main features and compares it to word processors, noting PowerPoint's advantages for presentations. It also previews topics that will be covered in an upcoming workshop on using PowerPoint, including entering and formatting text, printing slides, and running slide shows.

Uploaded by

Person
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
34 views27 pages

Powerpoint (PPT) : A Word Processor That Can Teach?: Eva M. Fernández

This document provides an overview of PowerPoint and its uses for creating presentations. PowerPoint allows users to create slides integrating text and multimedia that can be displayed on a screen or printed. It is designed for delivering presentations in both formal and informal settings. The document outlines PowerPoint's main features and compares it to word processors, noting PowerPoint's advantages for presentations. It also previews topics that will be covered in an upcoming workshop on using PowerPoint, including entering and formatting text, printing slides, and running slide shows.

Uploaded by

Person
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
You are on page 1/ 27

PowerPoint (PPT):

A Word Processor that Can Teach?

Eva M. Fernández [email protected]

October 20, 2003

A workshop sponsored by:


Queens LOTE Consortium & Queens College EdTech
PPT: Main Features
 Create SLIDES
 to project on a screen, from PC
 to print-out as transparencies & use with
overhead projector
 Integrate text and multimedia content
 Deliver presentations
 in formal or informal settings
 in classrooms or conferences
Today’s Menu
 Entering and formatting text 
 Working with the user interface 
 Printing slides 
 Saving your work 
 Running a slide show

 approximately 15 mins. per topic,


with time to experiment 
Assumptions & Disclaimers
 You’re familiar with:
 using a mouse
 using a keyboard
 using Windows 95 (or higher)

 Mac v. PC versions of PPT


 PPT 97 v. 2000 v. XP, 
Why Bother Learning PPT?
 Is it just a glorified word processor?
 yes, but…

 PPT (and other similar software titles)


ISN’T (aren’t) JUST FOR MANAGING TEXT
 to use Microsoft’s jargon:
“you can easily organize, powerfully illustrate,
and professionally deliver your ideas”; PPT
gives you “the tools you need to communicate
with impact”
 found somewhere on the Microsoft.com website
Word Processors ~
Word, WordPerfect, Wordstar, …

 Designed for entering large amounts of text


 And for printing text, or displaying it on a small
computer screen
 small fonts, aligned left,
portrait orientation
 can manage incorporation
of multimedia objects, but
can’t display them well
 keyboard commands great
for entering and
formatting text, but not
necessarily ideal for
presentations
Presentation Software ~ 
PowerPoint, Freelance, Corel Presentations…

 Designed for making slides


 default font sizes are big
 default alignment and spacing of text varies,
depending on slide layout
 default image is oriented
as landscape
 ideal for overhead
projectors
 with data projectors,
takes advantage of
screen size
Presentation Software ~ 
PowerPoint, Freelance, Corel Presentations…

 Designed for running slide shows


 features to maximally use screen when
running a presentation
 keyboard commands to simplify
presentation tasks
 browsing from slide to slide
 changing color of screen
 using a pen or a pointer
Presentation Software ~ 
PowerPoint, Freelance, Corel Presentations…

 AND you can


associate a slide with
notes, an outline, etc.
 simplifies making
handouts and
summaries
 helps organize ideas
 improves efficacy of
presentation
Presentation Software ~ 
PowerPoint, Freelance, Corel Presentations…

 FINALLY, you can save presentations as


HTML files, to upload to the web

 for asynchronous delivery of


lectures / talks

 PPT has features to


set up
“Online Broadcasts”
How Does It Work?
 A PPT file = a sequence of “slides”
 screens with text and/or multimedia content
 each associated with an outline (generated
automatically) and notes (generated by author)

 Multi-panel user interface


 workspace (slide)
 outline or thumbnails of slides
 notes
 scrollbars, menus, toolbars
Multipanel (“Normal”) View
Slide Sorter View
Finding the program
 In my machine:
 somewhere in the Start button menu
 C:\Program Files\Microsoft Office\Office\
POWERPNT.EXE

 Find it in your lab machines now



Working with the user interface

 Menus
 file, edit, view, insert, format
 tools
 slide show
 Toolbars
 standard, formatting
 outlining
 animation

Entering and formatting text
 Your first slide

Entering Text
 Adding slides: default layout
 Title slide
 Bulleted list
 2 column text
 Table
 etc.
 Advantage of using default layouts:
 generates outline automatically

Formatting Text
 “Format” menu
 “Formatting” toolbar
 change font size
 change line spacing, paragraph alignment
 changing / adding / deleting bullets

 also, “Slide Layout” and “Apply Design”

 Remember to right click for formatting


(and other such) options

Changing the Default Font
 For a given text box, or part of text box:
 select text, change font

 For all the text entered so far:


 “Format” > “Replace Fonts...” > “Replace”

 For any text to be entered:


 “Format” > click on “Default for new objects”

Printing Slides
 As overheads
 on plain paper
 on transparencies
 As handouts
 the black-and-white print-out
 the outline print-out

Saving your work
 “Save” & “Save As…”
 presentation (*.ppt)
 show (*.pps)
 outline (*.rtf)
 set of slides (*.gif, *.jpg, *.tif, etc.)
 “Save As HTML…”
(possibly next session)
 Embedding true-type fonts
 “Pack and Go…”
Running a slide show
 the “full screen”
view
 keyboard v. mouse
 black-outs, white-
outs
 navigating through
slides
 the mouse as
pointer or pen
Keyboard shortcuts
 Advance to next slide:
 space, N, right or down arrow, enter, page
down
 Return to previous slide:
 backspace, P, left or up arrow, page up
 Go to slide number “#”:
 “#” + enter
 End show:
 esc, ctrl+break
More keyboard shortcuts
 Black-out: B
 White-out: W
 Show / hide arrow pointer: A
 Pointer-to-pen: ctrl+P
 Pen-to-pointer: ctrl+A

 Hide pointer & button: ctrl+H


 Erase drawing: E
Homework:
 Make your own PPT presentation…
 focus on making the text appear the way you
want it to
 save it in various formats and see what happens
 print out some slides, a handout, an outline

 As a reference, download a copy of this


presentation:
 http://www.qc.edu/~efernand/PPT/
PPT 2: Beyond the Text
 WEDNESDAY, OCTOBER 22, 4-6 p.m.

 PPT as a viable and more directly


controllable alternative to slide projectors,
tape recorders, and VCRs
 Learn how to manipulate:
 images, tables, graphs, sounds, moving
pictures, and the like
 Bring…
 multimedia objects to “play” with
 a floppy or two, to take your work with you
Questions? Comments?

Please send e-mail to


[email protected]

Thanks!

You might also like