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Microsoft Excel Essential Training: Raju Miyan Lecturer Khwopa College of Engineering

This document provides an overview and agenda for a one day Microsoft Excel essential training course. The training will cover introductory topics like the Excel interface, worksheets, basic formulas, and functions. It will also cover more advanced topics like copying and pasting, inserting rows and columns, data types and formatting, and working with large datasets. The document includes examples and syntax for many common Excel formulas and functions.

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Dipjan Thapa
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© © All Rights Reserved
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184 views25 pages

Microsoft Excel Essential Training: Raju Miyan Lecturer Khwopa College of Engineering

This document provides an overview and agenda for a one day Microsoft Excel essential training course. The training will cover introductory topics like the Excel interface, worksheets, basic formulas, and functions. It will also cover more advanced topics like copying and pasting, inserting rows and columns, data types and formatting, and working with large datasets. The document includes examples and syntax for many common Excel formulas and functions.

Uploaded by

Dipjan Thapa
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Microsoft Excel

Essential Training

Raju Miyan
Lecturer
Khwopa College of Engineering

Date: 03-06-2020
Day 1 Scope

1. Introduction and Uses of excel


2. Tour to the Excel Interface
3. Working with worksheet
4. Excel Formula basics
Introduction
Microsoft Excel is a spreadsheet program that is used to record and
analyze numerical data
Uses of Excel

 Calculation (simple to complex)


 Statistical analyzing
 Charting
 Database Features

4
Tour to the Excel
Introduction to:
 Workspace Introduction to:
 Column (Alphabet)- there are over 60,000 column
 toolbar  Rows (Numbered)- there are over millions of rows available
 Ribbon bar  Cell - About 16.7 millions cell is available Cell is named as A7,
J22 etc
 Backstage view
 Sheets – number of sheets
 Quick access toolbar  Lower end view bottoms
 The exact number of rows and columns are 1,048,576 rows
 Name box
and 16,384 columns. 
 Formula bar
Workbooks and worksheets

• Workbook: A workbook is another word for your Excel file.


Excel automatically creates a blank workbook when you open
it.
• A worksheet is a collection of cells where you keep and
manipulate the data. By default, each Excel workbook contains
three worksheets, these sheets can be added as necessary
Backstage View
• Click the File tab to view the backstage view
• Click esc to bring out the backstage view
• Recent files<< can pinned the file to always shows on the top of the recent
• Info – info about the current file
• Save
• Save as << different formats
• Print
• Share
• Account >> to know the version of Excel and account info
Compatibility

• .xlsx extension is used from 2007 version onward before that it


is .xls
• If we save the file in older version some properties will be lost
and file is opened in compatibility mode
Creating Worksheet

• Create the new work book

• Type something in cell and hit enter to complete the task

• Press ctrl+enter to finish work and select the same cell

• Use up, down, right and left key to navigate the work book

• click home key to go to column ‘A’ of same row


Working on Workbook

• press ctrl+right arrow to go to the last column

• Press ctrl +Left arrow to go to the first column of same row

• Press ctrl + Home you get to cell A1

• Press ctrl+ end to get to the end of the current region

• To Edit the content of cell << double click on cell or select the
cell and press F2
Ribbon Bar
About tabs Review
File View Ribbon bar is
Home Develope
Insert r divided into
Page Help
different groups of
Layout Format
Data similar types of tools
Copying and Pasting
First method
 Select the area (number of cell) Second method
 The cursor becomes big + sign  Select the cells
 Pressure ctrl+C (for copy)
 Hover the cursor at edge of
ctrl+X (for cut)
selection it becomes four
 Select the starting cell to
headed cross
pest and press ctrl + V
 Click >> drag and drop the area
is copied
 Hover the cursor at edge, hold See the paste option
the ctrl key and drag drop
Entering Data Automatically
 Entering continuous gapping To make own list
numbers  Go to backstage view
 Entering months or days of week and click option
 Entering other types of serial  Click advance and scroll
number down to the Custom
Lists
 Automatically apply the function
 Enter the list and click
and formula to follow cells
add
Some techniques for large data
Selecting
1. Drag to select
2. Select first cell >> scroll down to last cell >> press shift and click the
cell to select all
3. Press and hold ctrl key and click to select the necessary cell
4. To select entire rows or column click on header of the column or row
(we can click with ctrl and shift key to select)
5. To select all the current region press ctrl+A
6. Press ctrl+A twice to select all worksheet
Inserting the rows and column
• Select the row (or column) from header
• Right click
• Click on insert (generally the insertion is before or above the selected
column or row)
• If we select two rows (Column) and insert, then two empty rows
(columns) will be inserted and so on
• If we have to insert the cells at the middle of the current region,
select the cells >>click insert
• A pup-up appears to select necessary condition
Data types and cell formatting
Data Types
• Text Cell format
• Numbers 1. Select the cell or cells to format
• Dates and time and right click
2. Click to format cells
Data type can also 3. Modify accordingly
be taken as:
1. Absolute Data
2. Reference data
Formula
Order of mathematical Some simple Task
Formula
Operation are the mathematical, 1.logical
Adding or any
numbers other
Also Check 2. Using sum and auto sum
1. Parentheses Excel
operation made to dooption
in excelfor
3. formulas
byPress
following certain
ctrl+~(tilde) to view the
2. Exponents Look in formula formula
tab:
3. Multiplication
procedure Trace precedence4. To Sum of all worksheet Select
4. Division  Trace dependence the current region including the
Evaluate formulatotal (to be done) rows or
5. Addition column then click auto sum
6. Subtraction 5. Auto Sum shortcut: Alt+=
Functions
 There are over 300 functions for so many different task
 It is pre made formulas, each does unique task
 Each uses at least on set of parentheses
 Click on Fx in the Ribbon Bar and see the list of function
available, from there we can insert the necessary function.
 Eg : =Averege()
=Sqrt()
=Sum()
Type of function

• Date and time • Text


• Math and trigonometric • Information
• Financial • Engineering
• Statistical • Lookup and reference
• Scientific • database
• Logical • Web
Some Function
Working with dates and times
1. Select the cell
Absolute referencing
2. Press ctrl+; Use of $ sign to fixed the value to
3. Pressure enter certain cell
4. This gives the fixed type of date i.e it doesnot change with
time
5. Use the function: =today(), this gives relative date
6. Function: =now() << gives the time also
Functions Syntax
ABS Math and Trigonometric Function
ABS(Number)
Ceiling Ceiling(number,Significance)
Functions Syntax
Floor Floor(number,significance)
Sum Sum(number1,number2,…)
Cos and arccos Cos(value) [take radian value]
Sumif Sumif(range, criteria, sum range )
Sin and arcsine Sin(value) asin(value)
Trunc Trunc(number,num digits)
Tan Tan(value) atan(value)
Average Average(number1,number1,….)
Even Even(number) Averegeif
ODD ODD(number) Max
Fact (factorial) Fact(number) Min
LCM LCM(Number1,number2,…..) Median
Log Log(number,base) Mode

MOD (return remainder) MOD(number,divisor)


PI PI()
Power Power(number,power)
SQRT SQRT(number)
Function and their syntax
Functions Description Syntax
IF IF(logical_test,value_if_true,value_if_false)
AND Checks whether all conditions are met. AND(logical1,logical2)
TRUE/FALSE

OR Checks whether any conditions are met. OR(logical1,logical2)


TRUE/FALSE
Date Returns a date from year, month, and day. DATE(year,month,day)
Now Return Current Date Now()
Time Time(hour, minutes, Second)
Today Today()
Concatenate To join strings Concatenate (string1,string2,…..)
& To join strings String1&string2&……..
SUMIF
Averageif
Description
• Returns the average (arithmetic mean) of all the cells in a range
that meet a given criteria.
Syntax
• AVERAGEIF(range, criteria, [average_range])
Range Name
• Select the range Uses in function (eg in sum)
• In name box change the name 1.Type =sum( and start to type
Easy way the name, full name pup up
• Select all the columns to name 2.After typing sum function, go
including header to formula tab, click on use in
• In formula tab>>defined formula and select
names click on create from 3.After typing function, press F3,
selection select the name
• Select top row

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