Scribd
Upload
33 views23 pages

General Ledger: With A Focus On Accounting in SAP!

The document discusses the key functions and capabilities of the General Ledger module in SAP, including setting up the corporate structure, basic accounting settings, accounting transactions, integration with other SAP modules, financial closing processes, and financial reporting. It covers topics such as chart of accounts, fiscal year setup, multiple ledgers, document splitting, integration with other modules like materials management and sales, and the closing cockpit for improved financial close visibility and control.

Uploaded by

ib1995
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
33 views23 pages

General Ledger: With A Focus On Accounting in SAP!

The document discusses the key functions and capabilities of the General Ledger module in SAP, including setting up the corporate structure, basic accounting settings, accounting transactions, integration with other SAP modules, financial closing processes, and financial reporting. It covers topics such as chart of accounts, fiscal year setup, multiple ledgers, document splitting, integration with other modules like materials management and sales, and the closing cockpit for improved financial close visibility and control.

Uploaded by

ib1995
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
You are on page 1/ 23

General Ledger

With a focus on Accounting in SAP!


Overview

 Set up your SAP ERP Financials


 Create user-defined segments
 Use multiple Charts of accounts
 Make multiple ledgers to accommodate requirements
 Document splitting with zero balancing functionality
 Integration of the GL with other SAP application
 System-delivered multi-currency, multi-language
reports
 Create your own reports
 Use the Closing Cockpit to improve visibility and control
 Handle posting of accruals
Function in Detail

1. Corporate Structure

2. Basic Settings

3. The New GL

4. Accounting Transactions

5. Integration of the New GL


6. Financial Closing

7. Financial Reporting
Corporate Structure

Company Code

 Business Area
e.g. product lines, branch locations, strategic
business units
Business area functionality isn’t being developed
or enhanced any further.

 Function Area
e.g. production, testing, sales, support, admin
Basic Settings

Accounting Fiscal
Ledger Year

Currencies

Chart of
Accounts
Fiscal Year

Could follow the calendar year (Jan.-Dec.)

Or different from calendar year(e.g., Apr.-Mar.,


Sep.-Aug., etc.)

Or can consist of 12 posting periods or any number


of posting periods.

What is UTD’s Fiscal Year?


Accounting Ledger

 Leading Ledger: records and reports on financial


transactions with the accounting principles,
currencies, fiscal year, and other parameters that
are exactly the same as the company.
 SAP can define Three Transaction
Currencies. –One of them must be
company code currency

 Currency types:
 Group currency
 Hard currency
 Index-based currency
Chart of Accounts

 Two Levels:

 Unique to the chart of accounts but


same in different companies
(e.g. account name)

 Not unique to the chart of accounts


but different in different companies
(e.g. currency, control of sale)
The New GL

Document Splitting

Negative Postings

Retained Earnings

Profit Center Accounting

Cost of Sales Accounting


Document Splitting

Used to produce balanced financial


statements at lower levels than company
code. (e.g. profit center)

Figure 2.3
Negative Posting

 Debits and credits are posted as negative


entries to the original accounts of the
accounting entry, thereby reducing debit and
credit in total
 To reverse incorrectly posted entries
without having to increase debit and credit
transaction numbers in the GL accounts
Retained Earnings

 Balance of Profit & Loss accounts

 Parallel Accounting:
Set up more than one retained earnings
account
This lets you create different financial
statements at different level
Profit Center Accounting (PCA)

Assigning asset portfolios, payables, receivables,


material stocks, WIP and others to Profit Center

Selectively analyze balance sheet items by Profit


Center

New vs. Classic PCA


Cost of Sales Accounting

Only the costs of which corresponding revenues


were earned are reported.
 Assign these functional areas to GL accounts, cost
centers, and other organizational objects.
Accounting Transactions

1 2 3

Cross-
Accounting Posting Aids Company
Documents
Documents
Accounting Documents

 Document Types
-More than 40 types. See Figure 2.4

 Posting Keys
-Codes that determine:
1) Credit or Debit
2) Post to a GL, customer account, vendor
account, or inventory account
Posting Aids

 Document Parking
-If information cannot be complete, can be
parked. Later on can be reviewed and approved or
rejected.

 Recurring Entries
-Run schedule to fix date

 Account Assignment Model


-Act as templates and change whatever
information you like
Cross-Company Documents

 Set up which GL accounts should be posted for


debits and credits for each pair of companies.

 Could be used to post more than two companies in


the same document.
Integration of the New GL

 Full integration with other SAP application


areas.

 Document Relationship Browser


-See Figure 2.7
Financial Closing

Allocation Currency Valuation

Assessment Versus Revaluation of open


Distribution items

Financial
Closing
Accrual Closing
Engine Cockpit
Financial Reporting
 Financial Statements

 Report Painter
Create additional reports.
Design the reports that easily fit into a row and
column design

 SAP Query
Wrap-Up
 Set up your SAP ERP Financials
 Create user-defined segments
 Use multiple Charts of accounts
 Make multiple ledgers to
accommodate requirements
 Document splitting with zero balancing functionality
 Integration of the GL with other SAP application
 System-delivered multi-currency, multi-language
reports
 Create your own reports
 Use the Closing Cockpit to improve visibility and
control
 Handle posting of accruals

You might also like