Technical Report Writing

Sara Anwar

Classes BSSE Semester IV

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 Executive Summary
Introduction
Our main goal was to design a Performing
Arts Center for the CSU campus that would
blend well with the rest of the campus. To
achieve this goal, our group split into two
smaller groups; Alice in one and Simon, Mike,
and Karen in the other. Alice concentrated on
acoustical aspects of the complex. Simon,
Mike, and Karen concentrated on the
structural plans.
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 Executive Summary
Location
In this section, we specify the exact
location of the structure and why we
believe it is a prime location.

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 Executive Summary
Cable-stayed Technology
Here, we present our rationale for using
cable-stayed technology. We base this
technology on several other existing
structures.

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 Executive Summary
Main Hall Acoustics
One of the key characteristics of a concert
hall that greatly influences sound quality, is
its reverberation time (the time before the
decay of the reflected sound ). In the
construction of the main hall for the CSU
Performing Arts Center a balance will be
determined that will create a reverberation
time of two seconds, as independent of
audience size as possible.
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 Executive Summary
Materials
In this section, we discuss the materials to be used.
Retractable banners will be built into the ceiling, and
can be lowered to create this effect. Cloth seats will be
used as they best assimilate an occupied audience area
( Beranek 1962 ). This allows sound within the hall to
be independent of audience size. The low sound
absorbency of plaster also makes it ideal for the
creation of the desired reverberation time of two
seconds.

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 Design Considerations
The intensity of the direct sound should not be too
weak, but at the same time, it must not become
uncomfortably loud. This problem will be dealt with by
limiting the length of the room, and by designing the
surfaces above and around the stage to project the
sound evenly throughout the concert hall. Another
problem arises with the seats placed under a balcony.
To prevent a muddiness within the sound, the depth
under the balcony should not exceed the height of the
opening beneath the balcony.
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 Floor Plans
The Colorado State University
Performing Arts Center consists of three
levels. The total area of the complex is
56,500 square feet. The basement and
ground floors consist of 20,500 square
feet apiece. The second floor has a
square footage of 15,500.

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 Conclusion
During the duration of the project, we accomplished our goal of
designing a Performing Arts Center for the CSU campus that
would blend well with the rest of the campus. A cable-stayed
support system for the roof will allow for a compact facility and
an unobstructed view for patrons. In order to achieve the best
acoustical results in the main performance hall, we have
designed a rectangular hall made of plaster. We have also
designed the hall so that the depth under the balcony does not
exceed the height of the opening beneath the balcony. The total
area of the complex will be 56,500 square feet split into three
levels. The main hall will have a seating capacity of 1,200.

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 Comments
Introduction: You don't need to
summarize the paper's introduction
since the introduction is generally an
overview to the whole report. In other
words, don't summarize what you're
going to summarize.
Executive Summary: This summary is
too short compared to the report's
length.
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Location: This information doesn't tell me
squat. They should have said something
like, "This report presents the location at
the northwest corner of the Oval as being
the ideal location. The motivation for this
decision is documented in this section."
This is a summary. Summaries should
inform me; they shouldn't tell me what I'm
being told.

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Main Hall Acoustics: This section is more
informative. Here, they tell me the key characteristics
influencing sound quality. As for the phrase "It will be
determined," well, hasn't it already been determined?
They should have written, "In the construction of the
main hall for the CSU Performing Arts Center, a
balance of x was defined. This creates a reverberation
time of two seconds." You need to positively say
what's been done. In other words, you did this, you
designed it.

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Conclusion: You should only
summarize the conclusion if it's really
a conclusion and not a summary. By
this I mean have you come to a
conclusion? Based on everything
you've done, have you made
conclusions or recommendations and
not summarized what you've covered
in the report?
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 Executive Summary Structure
Executive Summary
The environment in which the automobile industry operates is continuously evolving. Perhaps no one
knows this better than Ford Motor Company. Until recently, Ford was able to operate with a
fundamentally flawed business structure; however, its failure to reconcile weaknesses was highlighted Title
because of increased competition and gas prices. Going forward, Ford needs to focus on strengthening
its fundamentals and streamlining its business processes, as well as developing technology to better
serve the growing demand for greater fuel economy.

Problems Facing Ford

 In 2006, Ford spent $3.5 billion on insurance benefits for 570,000 current and past employees,
adding $1200 to the ticket price of each car. Intro Paragraph
 Rather than striving for a mutually beneficial relationship with its suppliers, Ford takes the
“crush their bones” approach, forcing unrealistic price reductions that squeeze the suppliers,
often driving them into bankruptcy. This approach is detrimental because Ford’s high
expectations can lead to lower quality goods as suppliers try to meet Ford’s requirements. Statement of main
 Until 2006, Ford was structured so that each regional unit operated autonomously. This topic and explanation
breakdown of communication made business inefficient.
 The unprecedented growth in models vying for customers in the U.S. has ended the Big Three as
we know it. In 2002, there were 215 models and a 50 percent increase is expected by the
decade’s end.

Recommendations for Ford

 Adopt an open book management approach when negotiating with unions and employees to Statement of main
reduce its employee health care and pension costs.
 Benchmark Toyota’s supplier relations and production line efficiency.
topic and explanation
 Capitalize on its reputation as America’s number one selling truck for the past 31 years, by
incorporating hybrid technology into its light truck segment.

Conclusion
Ford’s fundamental weaknesses include cost management, supplier relations, utilization of internal
resources, and planning for the future. To address these problems, Ford needs to adopt an open book
management approach, develop a set of best practices that parallels the business processes of efficient
Concluding
industry players, and become the number one producer of hybrids in the light truck segment. Paragraph
 Key Terms

Executive Summary

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 Lecture Summary
An executive summary previews the main points of an in-
depth report
It is written for nontechnical people who don't have time
to read the main report
It contains enough information for a reader to get
familiarized with what is discussed in the full report
without having to read it
Provide an overview of another document or presentation
with a clear enough understanding that the reader may
make a decision based only on the Executive Summary.
It can stand alone, if necessary, in conveying key points
and conclusions.

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