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Excel Lesson 4: Entering Worksheet Formulas

This document provides an overview of entering and working with formulas in Excel. It discusses how to enter formulas using operands and operators, as well as how to distinguish between relative, absolute and mixed cell references. The document also describes how to preview calculations, display formulas, manually calculate formulas, and get help for formula errors. The overall goal is to teach students how to effectively create and edit formulas in Excel worksheets.

Uploaded by

Judy Ann Castor
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
49 views

Excel Lesson 4: Entering Worksheet Formulas

This document provides an overview of entering and working with formulas in Excel. It discusses how to enter formulas using operands and operators, as well as how to distinguish between relative, absolute and mixed cell references. The document also describes how to preview calculations, display formulas, manually calculate formulas, and get help for formula errors. The overall goal is to teach students how to effectively create and edit formulas in Excel worksheets.

Uploaded by

Judy Ann Castor
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Excel Lesson 4

Entering Worksheet Formulas

Microsoft Office 2010


Introductory

1 Pasewark & Pasewark


Objectives

 Enter and edit formulas.


 Distinguish between relative, absolute, and
Excel Lesson 4

mixed cell references.


 Use the point-and-click method to enter
formulas.
 Use the Sum button to add values in a range.

2 Pasewark & Pasewark Microsoft Office 2010 Introductory


Objectives (continued)

 Preview a calculation.
 Display formulas instead of results in a
Excel Lesson 4

worksheet.
 Manually calculate formulas.

3 Pasewark & Pasewark Microsoft Office 2010 Introductory


Vocabulary
 absolute cell reference  operator
 formula  order of evaluation
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 manual calculation  point-and-click method


 mixed cell reference  relative cell reference
 operand  Sum button

4 Pasewark & Pasewark Microsoft Office 2010 Introductory


What Are Formulas?

 The equation used to calculate values based


on numbers entered in cells is called a
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formula.
 Each formula begins with an equal sign (=).
 The results of the calculation appear in the
cell in which the formula is entered.

5 Pasewark & Pasewark Microsoft Office 2010 Introductory


What Are Formulas? (continued)

 Formula and formula reset


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6 Pasewark & Pasewark Microsoft Office 2010 Introductory


Entering a Formula
 Worksheet formulas consist of two components:
– operands
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– operators
 An operand is a constant (text or number) or cell
reference used in a formula.
 An operator is a symbol that indicates the type of
calculation to perform on the operands, such as a
plus sign (+) for addition.

7 Pasewark & Pasewark Microsoft Office 2010 Introductory


Entering a Formula (continued)

 Mathematical operators
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8 Pasewark & Pasewark Microsoft Office 2010 Introductory


Entering a Formula (continued)

 A formula with multiple operators is calculated


using the order of evaluation.
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– Contents within parentheses (beginning with


innermost) are evaluated first.
– Mathematical operators are evaluated in a specific
order. (Shown in table on next slide).
– If operators have the same order of evaluation, the
equation is evaluated from left to right.

9 Pasewark & Pasewark Microsoft Office 2010 Introductory


Entering a Formula (continued)

 Order of evaluation
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10 Pasewark & Pasewark Microsoft Office 2010 Introductory


Editing Formulas

 If you enter a formula with an incorrect


structure in a cell, Excel opens a dialog box
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that explains the error and provides a


possible correction.

Formula error message

11 Pasewark & Pasewark Microsoft Office 2010 Introductory


Editing Formulas (continued)

 If you discover that you need to make a


correction, you can edit the formula.
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 Click the cell with the formula you want to


edit. Press the F2 key or double-click the cell
to enter editing mode or click in the Formula
Bar.

12 Pasewark & Pasewark Microsoft Office 2010 Introductory


Comparing Relative, Absolute, and
Mixed Cell References

 A relative cell reference adjusts to its new


location when copied or moved to another cell.
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 Absolute cell references do not change


when copied or moved to a new cell.
 Cell references that contain both relative and
absolute references are called mixed cell
references.
– References preceded by a dollar sign do not change.

13 Pasewark & Pasewark Microsoft Office 2010 Introductory


Comparing Relative, Absolute, and
Mixed Cell References (continued)

 Mixed cell references


Excel Lesson 4

14 Pasewark & Pasewark Microsoft Office 2010 Introductory


Creating Formulas Quickly

 You can include cell references in a formula


by using the point-and-click method to click
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each cell rather than typing a cell reference.


 Worksheet users frequently need to add long
columns or rows of numbers. To use the
Sum button, click the cell where you want
the total to appear, and then click the Sum
button.

15 Pasewark & Pasewark Microsoft Office 2010 Introductory


Previewing Calculations

 When you select a range that contains


numbers, the status bar shows the results of
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common calculations for the range.


 By default, these calculations display the
average value in the selected range, a count
of the number of values in the selected
range, and a sum of the values in the
selected range.

16 Pasewark & Pasewark Microsoft Office 2010 Introductory


Previewing Calculations
(continued)
 Summary calculation options for the status bar
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17 Pasewark & Pasewark Microsoft Office 2010 Introductory


Showing Formulas in the Worksheet

 At times you may find it simpler to organize


formulas and detect errors when formulas
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are displayed in their cells.


 To do this, click the Formulas tab on the
Ribbon, and then, in the Formula Auditing
group, click the Show Formulas button. The
formulas replace the formula results in the
worksheet.

18 Pasewark & Pasewark Microsoft Office 2010 Introductory


Calculating Formulas Manually

 When you need to edit a worksheet with


many formulas, you can specify manual
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calculation, which lets you determine when


Excel calculates the formulas.
 The Formulas tab on the Ribbon contains all
the buttons you need when working with
manual calculations.

19 Pasewark & Pasewark Microsoft Office 2010 Introductory


Summary

 Formulas are equations used to calculate values


and display them in a cell. Formulas can include
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values referenced in other cells of the worksheet.


Each formula begins with an equal sign and
contains at least two operands and one operator.
 Formulas can include more than one operator.
The order of evaluation determines the sequence
used to calculate the value of a formula.

20 Pasewark & Pasewark Microsoft Office 2010 Introductory


Summary (continued)

 When you enter a formula with an incorrect


structure, Excel can correct the error for you, or
Excel Lesson 4

you can choose to edit it yourself. To edit a


formula, click the cell with the formula and then
make changes in the Formula Bar. You can also
double-click a formula and then edit the formula
directly in the cell.

21 Pasewark & Pasewark Microsoft Office 2010 Introductory

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