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Excel Day 1

This document provides an introduction to Microsoft Excel and basic spreadsheet concepts and functions. It discusses workbooks and worksheets, the Excel workspace including columns, rows and cells, entering and formatting text and numbers, auto-complete functions, and formatting options like merging cells, text wrapping, and alignment. It also covers managing and renaming worksheets, freezing and hiding rows and columns, and adjusting column width and row height. The document is designed to teach Excel basics to beginners.

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samcool87
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71 views14 pages

Excel Day 1

This document provides an introduction to Microsoft Excel and basic spreadsheet concepts and functions. It discusses workbooks and worksheets, the Excel workspace including columns, rows and cells, entering and formatting text and numbers, auto-complete functions, and formatting options like merging cells, text wrapping, and alignment. It also covers managing and renaming worksheets, freezing and hiding rows and columns, and adjusting column width and row height. The document is designed to teach Excel basics to beginners.

Uploaded by

samcool87
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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DAY 1:

 MSEXCEL FOR
BEGINNERS
WORKBOOKS AND
WORKSHEETS

• Workbook: A workbook is another word for your Excel file. Excel automatically
creates a blank workbook when you open it.
• Worksheet: A worksheet is a collection of cells where you keep and manipulate
the data. By default, each Excel workbook contains three worksheets.
• When you open Excel, Excel automatically selects Sheet1 for you. The name of the
worksheet appears on its sheet tab at the bottom of the document window.
INTRODUCTION TO MS-
EXCEL
• Excel is a computer program used to create electronic spreadsheets.

• Within excel user can organize data ,create chart and perform
calculations.

• Excel is a convenient program because it allow user to create large


spreadsheets, reference information, and it allows for better storage of
information.

• Excels operates like other Microsoft(MS) office programs and has


many of the same functions and shortcuts of other MS programs.
FAMILIARIZATION WITH THE EXCEL
WORKSPACE.

• Spreadsheets are displayed in a grid layout.


• Column headings =letters
• To highlight an entire Column, click on any of the letters.
• Numbers = rows
• The exact number of rows and columns are 1,048,576 rows and 16,384 columns. 
• A Cell is a letter combined with a number. So if you combine the A column with Row 1,
you get Cell A1.
MANAGING
WORKSHEETS
• Rename a Worksheet
• By default, the worksheets are named Sheet1, Sheet2 and Sheet3. To
give a worksheet a more specific name, execute the following steps.
• 1. Right click on the sheet tab of Sheet1.
• 2. Choose Rename.
• Insert
• Move
• Rename
• Delete
HOW TO ENTER TEXT
AND NUMBERS IN A CELL
• To make a start, we'll create this really
simple spreadsheet:
• Type the word: Numbers
• Hit the Enter key on your
keyboard
• The active cell will move
down one, to cell A2
• Type the number 3, and
again hit the Enter key on
your keyboard
DATA TYPES
• Text
• Numbers
• Apply a number format
• To distinguish between different types of numbers, add a format, like
currency, percentages, or dates.
• Select the cells that have numbers you want to format.
• Click the Home tab, and then click the arrow in the General box.
• Pick a number format.
• NEW-TO OPEN NEW WORKBOOK. (CTRL+N)
• OPEN-TO OPEN EXISTING DOCUMENT (C
AUTO COMPLETE, AUTO
FILL AND AUTO CORRECT
• When you can see the AutoFill cursor, hold down your left
mouse button and drag to the right
• Drag your mouse all the way to cell H3, as in the following
image:
• When your cursor is in the H3 cell, let go of the left
mouse button
• Excel will now complete the days of the week:
• On the Home tab, in the Alignment group, center the number.
TEXT EDITING
• On the Home tab, in the Font group, change the Font color.
FORMATTING
• cell merging: Home - Alignment - Merge and
Center
• Orientation -  Alignment
• Top Align
•  Align Text Left 
•  Orientation then select the rotation option
that you want.
• To wrap the text in a cell, click Wrap Text.
• Justify the text in a cell, on
the Alignment tab, click the drop-down box
under Horizontal, and then click Justify.
COLUMN AND ROW
• Home - Cells group, click Format FITTING.
• Cell Size, click AutoFit Column Width
• Select the row or rows that you want to change.
• On the Home tab, in the Cells group, click Format.
• Under Cell Size, click AutoFit Row Height.
FREEZE, HIDE AND SPLIT
COLUMNS/ROWS (THE WINDOW
MENU)
• Freeze Top Row: View -Freeze Panes, Freeze Top
Row.
• Split                                                                              
                                                                                   

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