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MS 365 - Getting Started

Microsoft 365 training covered an introduction to Microsoft 365 services including OneDrive, Teams, and Planner. It discussed how to access and use these services, how they can be used for file sharing, collaboration, and task management. The training also provided troubleshooting tips for common issues and emphasized the importance of security best practices for remote users.

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Cyber Sky
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53 views9 pages

MS 365 - Getting Started

Microsoft 365 training covered an introduction to Microsoft 365 services including OneDrive, Teams, and Planner. It discussed how to access and use these services, how they can be used for file sharing, collaboration, and task management. The training also provided troubleshooting tips for common issues and emphasized the importance of security best practices for remote users.

Uploaded by

Cyber Sky
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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MICROSOFT 365

TRAINING
INF O R M ATIO N & T E C H NO LO G Y D E PA R TM E NT
SA U D I B IN L A D IN G R O UP -  C O NTR AC TIN G
2 2 A P R IL 2 0 2 0
• What is Microsoft 365?
• Using Microsoft One Drive
• Using Microsoft Teams
• Using Microsoft Planner
• MS 365 Issues & Troubleshooting
• Remote User Basic Security
Agenda
Introduction to Microsoft 365 Services
• What is Microsoft 365?

• What Microsoft 365 Services do I have?


• Log in to Microsoft 365 online to see all the services available

• How do I access Microsoft 365 Services?


• Can be accessed from browser, installed as application on your computer & mobile phones

• Is it for all employees?


• Yes, contact your relevant IT department to get access for your team

• Microsoft 365 Security


• Deployed on Microsoft Data Centers outside Kingdom of Saudi Arabia
• Do not share any documents/data classified as highly confidential by your department
MICROSOFT ONE DRIVE
• Wh a t Is M i cr os oft O n e D r iv e?
• Online File Sharing service which syncs your data between your various
devices
• All users have up to 5 TB of space

• U s i n g M ic r os oft O n e D r iv e
• Organize your folders as you normally would
• Ensure that any file/folder shared, must require a “Sign-In” by the person
you’re sharing the data with
• One Drive share, sync & security walkthrough

• M or e Trai ni n g Vi de os : Mi c r os o f t O n e D r i ve
MICROSOFT TEAMS
• Wh a t Is M i cr os oft Te a m s?
• Online Collaboration service for meetings, sharing content, chat, etc
• Creates an engaging & interactive environment than email

• U s i n g M ic r os oft Te a m s
• Teams vs Channels
• Public & Private ‘Teams’ or ‘Channels’
• MS Teams walkthrough

• M e e t in g s
• Different ways to conduct Video Conference Meetings
• Organizing & Scheduling Meetings walkthrough

• M or e tra i n i n g vi d e os : Mi c r os o f t Te a m s
MICROSOFT PLANNER
• Wh a t Is Mi c r os oft Pla n n e r?
• Team management application
• Useful for assigning, scheduling and monitoring tasks.

• U s i n g M ic r os of t P la n n e r
• Adding Planner & Creating buckets
• Assigning Tasks
• Monitoring task progress & schedule
• Planner Walkthrough

• M o re trai ni n g v i d e o s : M i c r os of t Pl a n n e r
Microsoft 365 ISSUES & TROUBLESHOOTING

• Sync Issues
• New accounts may take up to 24 hours before they can start using 365 services
• New owners/members added to channel, may take sometime to sync

• Application Issues
• MS Planner app may not work or appears to be hanged

• Basic Troubleshooting
• Logoff & Login
• If using MS Teams from multiple devices, temporarily logoff on all except one device
• Try to use the 365 services from browser in case desktop application fails
• Ensure good Internet speed, especially during video conference
• Post your issues in the “IT Support” Channel
REMOTE user basic SECURITY
• Follow all security guidelines issues by IT department

• Must have latest updates for:


• Windows OS
• Anti-Virus (Kaspersky, Trend Micro, McAfee, etc)
• Applications like Adobe, browsers, etc

• Routine Maintenance, ideally weekly


• Full Scan of System
• Check for updates
• Delete older applications or files which are no longer needed

• One Drive
• Do not share confidential files/data
• Must require “sign-in” for any documents shared
• Delete data once data has been downloaded

• Report any security issues immediately to IT department


• Ramadan Kareem
• Take Care & Be Safe

Thank you

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