ADCI Process in Oracle System

Created by:
Creation Date:10-Nov-13
Version: 0.1
Content

Chapter1: Enter an Invoice

Chapter2: Credit Memo
Chapter3: Debit Memo
Chapter4: Creation of Prepayment (Advance) Invoice
Chapter5: Invoice Payments
Chapter6: Recurring Invoice
Chapter7: PO Match Invoice
Chapter1: Enter an Invoice

To Create New Invoice

Enter Invoice Type
(Standard), Supplier Name,
Supplier Number,
Supplier Site, Invoice Date,
Invoice Number, Invoice
Amount, GL Date,
Description . Terms Date,
Payment Terms and
Payment Method. If you
want to attach any
Distribution set you can
attach in Distribution Set
column, this will be defaulted
from Supplier Site.
Chapter1: Enter an Invoice

1. Give the Line Total with one or

more lines amounts. Each Line
you have to give Distribution. Line
amounts total should be equal with
Header amount which you have
given in Invoice Amount column in
Header. Click on Distribution
button right side corner of the form
Chapter1: Enter an Invoice

Give the Distribution for line

amount with one or more ledger
accounts, these total should be
equal with Line total otherwise
invoice will not be validated. And
click on save button. Close the
Distribution window come back to
main invoice window.
Chapter1: Enter an Invoice

Now you have to validate the invoice,

go to ‘Action’ button
Chapter1: Enter an Invoice

Check the Validate button and click

on ‘OK’. Invoice will be validated.
You must check the status of the
invoice, it should be validated, and
otherwise you have to verify all the
fields which you have enter in
Invoice header and Invoice Lines.
Also click on ‘Holds’ tab, you can
know the problem if invoice is not
validated.
Chapter1: Enter an Invoice

Invoice have been Validated

Again you go to Action button, check

the Create Accounting button, Final
Post button and click on ‘OK’.
Invoice will be accounted and posted
to General Ledger. You must check
the status of the Accounted; it should
be ‘Yes’
Chapter1: Enter an Invoice

Now we can see the Pop up

window will open.
Chapter2: Credit Memo

To Create New Credit Memo

Enter Invoice Type (Credit
Memo), Supplier Name,
Supplier Number, Supplier
Site, Invoice Date, Invoice
Number, Invoice Amount, GL
Date, Description ,Terms Date,
Payment Terms, Payment
Method & Pay Group. . If you
want to attach any Distribution
Set you can attach in
Distribution Set column, this
will be defaulted from Supplier
Site. Click on Lines Button.
Chapter2: Credit Memo

Click on Lines, put curser on

amount and click on Correction.
Chapter2: Credit Memo

Find documents Window open.

Select particular Invoice and
select particular Invoice. Click
Find.
Chapter2: Credit Memo

Invoice Correction window

open. Then enable select
and enter amount, that
amount equal to Credit
memo Header amount.
Then click on correct.
Chapter2: Credit Memo

Then Note pop up window has

been open and click on Ok.
Chapter2: Credit Memo

Then Forms pop up wind will

open. See the result.
Chapter2: Credit Memo

Now you have to validate the invoice, go

to ‘Action’ button.
Chapter2: Credit Memo

Check the Validate button and click

on ‘OK’. Invoice will be validated.
You must check the status of the
invoice, it should be validated, and
otherwise you have to verify all the
fields which you have enter in
Invoice header and Invoice Lines.
Also click on ‘Holds’ tab, you can
know the problem if invoice is not
validated. Again you go to Action
button, check the Create
Accounting button, Final Post button
and click on ‘OK’. Invoice will be
accounted and posted to General
Ledger. You must check the status
of the Accounted; it should be ‘Yes’
.
Chapter3: Debit Memo

To Create New Debit Memo

Enter Invoice Type (Debit
Memo), Supplier Name,
Supplier Number,
Supplier Site, Invoice
Date, Invoice Number,
Invoice Amount, GL Date,
Description ,Terms Date,
Payment Terms,
Payment Method & Pay
Group. . If you want to
attach any Distribution
Set you can attach in
Distribution Set column,
this will be defaulted from
Supplier Site. Click on
Lines Button.
Chapter3: Debit Memo

Click on Lines, put curser

on amount and click on
Correction.
Chapter6: Auto Creation of Customer Invoice.

Find documents Window

open. Select particular Invoice
and select particular Invoice.
Click Find.
Chapter3: Debit Memo

Invoice Correction window open.

Then enable select and enter
amount, that amount equal to
Credit memo Header amount.
Then click on correct.
Chapter3: Debit Memo

Then Note pop up window has been open

and click on Ok.
Chapter3: Debit Memo

Then Forms pop up wind will

open. See the result.
Chapter3: Debit Memo

Now you have to validate the invoice, go

to ‘Action’ button.
Chapter3: Debit Memo

Again you go to Action button,

check the Create Accounting
button, Final Post button and
click on ‘OK’. Invoice will be
accounted and posted to
General Ledger. You must
check the status of the
Accounted; it should be ‘Yes’
Chapter4: Prepayment

Enter Invoice Type

(Prepayment), Supplier Name,
Supplier Number, Supplier Site,
Invoice Date, Invoice Number,
Invoice Amount, GL Date,
Description ,Terms Date,
Payment Terms, Payment
Method & Pay Group. If the
Invoice/Payment Currency is not
functional currency then also
enter Rate Type, Exchange
Date, and Exchange Rate. Click
on Lines Tab
Chapter4: Prepayment

You can enter either a Temporary or

a Permanent type prepayment.
Temporary prepayments can be
applied to invoices or expense
reports you receive. For example,
you use a Temporary prepayment to
pay advertising (Advance). When the
advertising company invoice arrives,
apply the prepayment to the invoice
to reduce the amount you pay.
Permanent prepayments cannot be
applied to invoices. For example, you
use a Permanent prepayment to pay
a lease deposit for which you do not
expect to be invoiced
Chapter4: Prepayment

In Distributions window, Enter

Amount and GL Date, for each
distribution line. GL Code
Combination will be defaulted for
all prepayments.
Chapter4: Prepayment

Now you have to

validate the invoice,
go to ‘Action’ button.
Chapter4: Prepayment

For paying the prepayment.

Click on “Action – I” button,
check the button ‘Pay in Full’
and click ‘Ok’.
Chapter4: Prepayment

Payment Work bench

will open, To make
Payment Select
Payment date, Bank
account, Payment
Process Profile ,
Payment Method and
Check.
Chapter4: Prepayment

Save it .
Chapter4: Prepayment

Prepayment Invoice
Payment have been
done, Create the
accounting for the
Payments, to create
Accounting for Payment
click on Action Select
Creating accounting and
Final Post.
Chapter4: Prepayment

Accounting has been successfully

created for this transaction.
Chapter5: Invoice Payments

Enter the Type, Supplier Name in

Supplier Name field for which you
want to make payment. Enter
Payment Date, Bank Account Name,
Payment document, Payment
document number and Payment
Process Profile. Payment amount
field you keep it blank time being.
Chapter5: Invoice Payments

Click on Enter/Adjust invoices

button and then query for the
invoices that are to be paid, by
clicking the LOV of Invoice
Number field. To get all the
invoices put a ‘%’ in Find
window and click Find button to
select the required invoices.
Chapter5: Invoice Payments

Once you select all invoices and

Click on Save. Go to Action
Enable create Accounting and
Click Final Post.
Chapter5: Invoice Payments

Accounting has been

successfully created for
this transaction.
Chapter6: Recurring Invoice

Select the supplier name,

supplier number and
supplier site will default
also the invoice currency
and liability account will
default. Default field can
be updated if require.
Select the calendar name
which is made for
creation for recurring
invoice, Enter number of
period for which invoice
needs to be generated,
select the name of period
which is going to first
period for recurring
invoice.

In the Invoice
definition tab, enter the
Invoice number and
select the currency.
Chapter6: Recurring Invoice

Click on line definition Tab and

select the distribution set which
is created for the recurring
invoice purpose. The distribution
set is used for the purpose of
defaulting the distribution
account.
Chapter6: Recurring Invoice

Click on Amount Tab and enter

first invoice amount. Enter the
control total as the total amount
of the invoices to be generated.
Chapter6: Recurring Invoice

Click on Payment tab and

select payment term,
payment method as check
and save it.
Chapter6: Recurring Invoice

Click on create recurring

invoice butt defaults to the
invoice number entered in
the template along with the
period for which it is
generated on. The Invoice
number.
Chapter6: Recurring Invoice

Click on the Ok button. This will

default all the information from the
template to the invoice screen. Go
to Invoice  Entry invoice
Click on the F11 button, enter the
invoice number in the invoice
number field to be retrieved and
click on ctrl+F11 button
Chapter7: PO Match Invoice

Create Standard Invoice

Matching with Purchase
Order / Receipt (GRN)
enters Purchase Order
Number, you can select
PO No from List of
values and enter TAB.
Automatically Supplier
Name, Supplier No and
Supplier Site will be
populated from Purchase
Order. Enter Invoice
Date, Invoice Number,
Invoice Amount, GL
Date, Description, Terms
Date, Payment Terms
and Payment Method.
Chapter7: PO Match Invoice

Click On Match,
In Match window Purchase
Order number populated from
Invoice Header which we have
given. Click the Find button.
System will get the all details
from PO/Receipt. Once verify
the details click the ‘Match’
button. If you want create
Invoice match with more than
one PO/Receipt, you can give
one by one here. The total line
amounts should be equal with
Invoice Amount.
Chapter7: PO Match Invoice

Now we can check the

distribution amount and account.