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Developing Project Presentations

This document provides tips for developing effective project status presentations for management. It recommends evaluating the audience first to tailor the presentation appropriately. It also suggests designing a standard background and slide layouts to maintain consistency. Additionally, it advises determining the optimal number of slides needed based on the allotted time and practicing the full presentation to ensure a polished delivery. The overall goal is to create a presentation that is both informative and engaging for the intended audience.

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88 views8 pages

Developing Project Presentations

This document provides tips for developing effective project status presentations for management. It recommends evaluating the audience first to tailor the presentation appropriately. It also suggests designing a standard background and slide layouts to maintain consistency. Additionally, it advises determining the optimal number of slides needed based on the allotted time and practicing the full presentation to ensure a polished delivery. The overall goal is to create a presentation that is both informative and engaging for the intended audience.

Uploaded by

Dörländ ßöünga
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Developing Project

Presentations
What goes into making a quality
project status presentation
suitable for management
When to Give a Presentation
• Project status meetings
• At the request of any of the following:
– Management
– Project steering committee
– Board of directors
– Stakeholders
– Clients
Evaluate the Audience First
• Evaluate the audience for your
presentation.
– The more diverse the background of your
audience, the more general your presentation
will be.
– Make your presentation entertaining as well
as informative to capture and keep their
interest.
Design a Standard Background
• To make your presentation consistent,
design a standard background.
– Avoid the backgrounds that come with your
presentation software. Everyone’s seen them
at least three times.
– Develop a tasteful custom background that
will emphasize your project and keep your
audience’s attention. (Just be sure to adhere
to corporate presentation standards while
doing so!)
Design Your Slide Layouts
• What you’ll need to design your slide layouts:
– Title slide layout
– Billet list slide layout
– Typeface color and size
– Special formats
– Logos
• Make your changes within the master slide
function to keep the look consistent throughout
the entire presentation.
How Many Slides?
• Before creating actual slides with content,
think about how many slides you’ll need.
– Keep in mind, it takes two to five minutes to
present each slide. (For an hour-long
presentation, that means 12-30 slides,
depending on how fast you talk.)
– Knowing how many slides you’ll need and
how long it will take to present them will allow
you to focus on the detail of content.
Practice the Presentation
• After you have fleshed out the slides with
content, you need to practice your delivery
of the presentation.
– You need to make sure that your presentation
will not exceed the time allotted to it.
– You need to practice a polished delivery.
– You need to become intimately familiar with
the content and order of your slides.
• Rearrange and reorder your presentation until your
delivery is smooth and perfect.
General Tips
• If you have a corporate logo, put this on your
slide background.
• If you have a project logo or slogan, this could
also be placed on the slide background.
• If you have corporate standards to follow for
presentations, follow them.
– Many companies insist upon standard backgrounds,
fonts, colors, logo sizes, screen layouts, etc.

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