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Oral
Presentation Skills Stages of oral presentation 1. KNOWING YOUR AUDIENCE
Who am I speaking to ?
? Age Gender Educational background Profession Social status 2. PLANNING AND PREPARATION Your speech should be divided into three distinct parts: a) INTRODUCTION
b) BODY
c) CONCLUSION a) Introduction
Brief
Simple
10% to 15% of the whole
presentation time Four aspects of a good and effective introduction 2 Reveal 3 Topic Relevance Statement 4 1 •State •Tell them Preview of Main Attention your why they Points topic and should Grabber purpose listen to •Tell clearly. you talking them •Attract about your what the topic . you will audience’s talk attention about first. in your speech. Introduction : Outline Title :- _______________ ___________________________________________ I. Attention Grabber ___________________________________________
__________________________________________ II. Reveal Topic ___________________________________________ ___________________________________________
___________________________________________ ___________________________________________ III. Thesis Statement ___________________________________________
__________________________________________ __________________________________________ Iv. Preview of main (a) points (b) (c ) b) Body …is the most important part of the presentation. …takes 75% to 80% of the whole presentation time. …consists of main ideas and supporting details ( evidence, reasoning, examples, illustrations, explanation, elaborations, etc. ) . Body: Outline Main Point 1 ___________________________________________ ___________________________________________
Sub- Point 1 A. __________________________________________ Supporting details or examples ___________________________________________
i _______________________________________ Supporting details or examples ___________________________________________ ___________________________________________ Sub –point 2 ii. _________________________________________ ___________________________________________ Supporting details or examples ___________________________________________
B. _________________________________________ ___________________________________________
i. __________________________________________ c) Conclusion
10% of the whole presentation time
3. DELIVERY: BODY LANGUAGE
Eye Contact Facial Expressions Posture Movements Gestures WHY IS IT USEFUL?
A natural part of communication
To maintain interest during presentation
To emphasize ideas
a) EYE CONTACT
Maintain eye contact when talking to
audience. Make an eye contact with everyone in the audience to their interest. Eye contact makeep kes the speaker look more believable. b) POSTURE
Be conscious of your posture.
Show your confidence by standing up straight.
Do not slouch or lean against a table or
rostrum. c) FACIAL EXPRESSIONS
Help to convey your message.
Should be natural and friendly.
Try to show and maintain your enthusiasm.
Do not forget to smile.
d) BODY MOVEMENT
Move about the room a little as you speak
instead of standing stiffly. Makes the presentation more interesting to listen to. Holds the audience’s attention. Helps to lessen your nervousness. e) GESTURES
Movements that you make with hands, head,
face to show a particular meaning Gestures should occur naturally as the speaker speaks E.g-Up and down head movement to indicate importance E.g-Using hand gestures to emphasize a point 4. DELIVERY: PRONUNCIATION
Correct pronunciation is important if one is
to be understood correctly Mispronounced words may cause communication breakdown The difficulty in understanding will cause audience to lose interest in your presentation a) Voice and Intonation
Voice quality is important to
avoid sounding monotonous and putting the audience to sleep!! b) Quality of voice includes : Tips to remember :
1. Rehearse your presentation.
2. Be organized and well-prepared. 3. Do not stare into people’s eyes. 4. Do not sway back and forth. 5. Do not have your back turned to the audience. 6. Do not place your hands in your pockets. Tips to remember :
7. Avoid using too many “umms” and “ahs”.
8. Use transitions/signal words in between main points. 9. Never read from a script – you should know most of what you want to say. Oral Presentation Skills:
5. VISUAL AIDS “A picture is worth a thousand words”
HOWEVER Visual Aids
Visual aids are intended to support
you, not to replace you. Whatever you use to support your presentation, the focus should remain on you and your ideas. Effective PowerPoint Slides a) Consistency
√ Consistent X Inconsistent background
background design Effective PowerPoint Slides b) Font Style
√ Clear font style X Unclear font Style
Gestures Gestures natural natural spontaneous spontaneous purposeful purposeful appropriate appropriate Effective PowerPoint Slides c) Font Size √ Large font size X Small font Size Speaker’s Voice Speaker’s Voice ● Volume Volume ● Pitch Pitch Rate ● Rate Pauses ’s Voice
Establishes relationship between the speaker and the audience during the speech Gets attention It gets or attracts the audience’s undivided attention during the speech Assures participation It assures active and constant participation from the audience during the speech Effective PowerPoint Slides f) Spelling
√ Full spelling X Short forms
PowerPoint Slides PowerPoint Slides One idea at a time 1 idea at 1 time Less than 4 to 6 words < 4 to 6 words / line per line < 6 lines / screen Less than 6 lines per screen Effective PowerPoint Slides g) Punctuation & Capitalisation
√ Normal Punctuation X All typed in capital letters
Effective PowerPoint Slides h) Appropriate Visuals Focus more on your visuals than text
√ Photograph √Pie Chart
SWIMMING Effective PowerPoint Slides i) Layout Neat layout with good √ X Cluttered and use of space dull slide Handling Objectives Exams Handling Objective Exams 1. Read the instructions carefully 1.Read the instructions 2. Underline or highlight important keywords. carefully 3. Pay attention to words like “NOT”, “EXCEPT” & “BUT”. 4. Answer the easy questions first. 2.Highlight important 5. Read all the options first. keywords 6. Evaluate all the options first. Effective PowerPoint Slides j) Language
√ Accurate Language X Inaccurate Language
Meetings Meetings
In conclusion, a meeting In a conclution, a
should be: meetings should be:
a)produtive a)productive a)construtive b) constructive
