Teaching Advanced

Word 2007

 Carol M. Cram
 Capilano University
 North Vancouver, BC
Overview

 Teaching Advanced Word Skills

 Developing Multipage Documents
 Exploring Advanced Graphics
 Working with References
 Building Forms
 Customizing Word
Teaching Advanced Word Skills

 Encourage experimentation
 Provide opportunities for problem-solving
 Share techniques that improve efficiency
• Format Painter
• Styles
• Macros
Assignments

 Textbook assignments to learn the features

 Skills Reviews to review features
 Independent Challenges
• Creating documents “from scratch”
• Editing and reformatting
Workshop Format

 Review of Features
• Definitions
• Applications
 Demonstration
 Practice
Developing Multipage Documents

 Styles
 Outlining
 Sections
 Table of Contents
 Cover Page
 Master Documents
Exploring Styles

 Use styles to automate document-formatting

tasks and to ensure consistency between related
documents
• A style consists of various formats such as font style, font
size, and alignment that are combined into one set that you
name
 Exploring Styles
Styles Gallery

Document
formatted with the
Word 2007 Quick
Style set, which is
applied to all new
documents
Exploring Styles

 Four style categories:

• Paragraph: includes character and paragraph formats
• Character: includes character styles only
• List: includes styles to format a series of lines with
numbers or bullets
• Table: includes styles to format a table grid and text

Demonstration
Building a Document in Outline
View
 Use Outline View to organize headings and
subheadings that identify topics and subtopics
• Assign each heading a level from 1 to 9, with Level 1 being
the highest level
• Assign the Body Text level to the paragraphs
• Move or delete blocks of text
Working in Outline View
Show Level
list arrow
Move Up
button

Expand
button

Collapse
button

Plus outline symbol indicates that

additional levels or paragraphs of text
are included under the heading
Working With Sections

 Multi-page documents often consist of two or

more sections, each of which can be formatted
differently
• Header text and page numbers can be different in each
section
• Deselect the Link to Previous button when you change the
text of a header in a new section
Generating a Table of Contents

 Insert a table of contents to provide readers with

an overview of topics and subtopics
• Word searches for headings, sorts them by heading levels,
and then displays the completed table of contents
 Format headings and subheadings with Heading
styles
 Customize a table of contents by modifying TOC
styles
Adding a Cover Page

 Use one of Word’s preset cover page designs

 Add text to content controls
 Remove unwanted content controls

Demonstration
Creating a Master Document

 A master document is a Word document that

contains links to two or more related documents
called subdocuments
 Create a master document to organize and
format long documents such as reports and
books
Finalizing a Master Document

 Work in Outline view to expand and collapse a

master document
• Expand the master document to view each individual
subdocument and make changes to the content
• Collapse subdocuments for the master document to contain
only links to all the subdocuments included within it
Finalizing a Master Document

 Once you have inserted subdocuments in a

master document, you can
• Add or update a table of contents
• Modify the document headers and footers
Exploring Advanced Graphics

 Modify a Picture
 Edit Charts
 Create a SmartArt Graphic
 Edit Clip Art
 Use Layering Options
 Align, Distribute, and Rotate Graphics
 Insert a Watermark and Page Border
Modifying a Picture

 Use the tools on the Picture Tools Format tab to

modify a picture in hundreds of different ways
 Apply a preset picture style
 Further modify the style by
• Cropping it
• Changing the shape of the picture
• Modifying the picture border
• Apply picture effects
Modifying a Picture Demonstration

 Cropping a picture

Before After
Editing Charts

 Modify charts with the tools contained on

three Chart Tools contextual tabs
• Design tab: Modify the appearance and content of the
chart itself
• Layout tab: Modify the appearance of the various chart
components
• Format tab: Modify the appearance of the drawing canvas
that contains the chart
Editing Charts New data for
2008
 Adding new chart data

A third bar is added to each

data series
Creating a SmartArt Graphic

 You can create seven types of SmartArt graphics

• Once you have selected a type, you select a layout and then
type text in each of the SmartArt shapes or in the text pane
• You can further modify a SmartArt graphic by changing fill
colors, shape styles, and layouts
Creating SmartArt
 Names and positions for organization chart
Editing Clip Art

 A clip art picture from the Clip Organizer is made

up of a number of separate objects
• All of the objects are grouped together when you insert the
clip art picture
• Ungroup a clip art to edit its individual objects
• The drawing canvas is an area upon which you can draw
multiple shapes and insert clip art
Editing Clip Art

 Two methods to convert a clip art picture into a

drawing object:
• Right-click a clip art picture and select Edit Picture from the
menu
• Change the clip art picture from an inline graphic to a
floating graphic
Using Layering Options

 The Arrange group includes commands to layer

objects relative to each other
 Layering options include:
• Bring to Front
• Bring Forward
• Bring in Front of Text
• Send to Back
• Send Backward
• Send Behind Text
Aligning, Distributing, and
Rotating Graphics
 The Align and Distribute option in the Arrange
group includes commands you can use to
change the relative positioning of two or more
objects
• The Alignment commands align objects relative to each
other: left, right, center
• The Distribute commands distributes the same amount of
space between objects
• The Rotate command allows you to rotate an object on its
axis
Formatted Pictures for Graphics Steps
Inserting a Watermark

 A watermark is a picture or other type of graphic

object that appears lightly shaded behind text in
a document
 Use pictures as watermarks – reduce brightness
Working with References

 Insert a Citation
 Manage Sources
 Generate a Bibliography
 Insert an Equation
 Modify an Equation
Inserting Citations

 The Citations & Bibliography group on the

References tab includes features to help you
keep track of:
• Resources you use to write research papers
• Articles
• Any document you obtained from other sources, such as
books and Web sites
Inserting Citations

 A citation is a short reference, usually including

the author and page number, that gives credit to
the source of a quote or other information
included in a document
Modifying Citations and
Managing Sources
 Modify the contents of a citation
 Edit the source of the citation
 Format a citation for specific guidelines such as
• Chicago
• MLA
• APA
Generating a Bibliography

 Assemble all your sources on a separate page or

pages at the end of your document
 You can choose to create a:
• Works Cited list: Lists only the works included in citations
in your document
• Standard bibliography: Lists all the sources you used to
gather information for the document

Demonstration
Inserting Equations

 Use the Equations feature to insert

mathematical and scientific equations from
one of the categories in the Equation galleries
 You can also create your own equations that
use a wide range of math structures including
• Fractions
• Radicals
• Integrals
Modifying Equations

 Use many of the formatting options in the Font

and Paragraph groups on the Home tab to
modify an equation
 Choose to show an equation in:
• Professional Format
• Linear Format

Demonstration
Building Forms

 Construct a Form Template

 Add and Modify Content Controls
 Add a Building Block Content Control
 Insert Legacy Forms Controls
 Format and Protect a Form
Forms Design

 A form is a structured document with spaces

reserved for entering information
• Create a form as a template that includes labeled spaces,
called form fields, into which users type information
• The form template can include check box fields, help
messages, and other controls to make the form interactive
Constructing a Form Template

 A Word form is created as a form template, which

contains all the components of the form
• A field label is a word or phrase that tells users the kind of
information required for the field
• A control is the placeholder inserted to contain data
associated with the label
Constructing a Form Template
Rich Text Plain Text
content control content
control

Combo Box content

control
Date Picker
content control
Drop-Down List
content control
Picture content
control
Building Block
content control
contains text and a Legacy Tools
SmartArt graphic Check Box Form
Field
Adding and Modifying Text
Content Controls
 Rich Text Content Control
• Use when you want formatting, such as bold or a different
font size, automatically applied to text that users enter
 Text Content Control
• Use when you do not want formatting applied or you want to
format the entry with a style
Adding Date Picker and Picture
Content Controls
 Use the Date Picker content control to provide
users with a calendar from which they can select
a date
 Use the Picture content control to provide a
placeholder for users to insert a picture
Adding Drop-Down Content
Controls
 Drop-Down List Content Control
• Provides a list of choices
• Users can only select from the list
 Combo Box Content Control
• Provides a list of choices
• Users can select from the list or they can type a new entry
Adding a Building Block
Content Control
 You can create your own Building Block content
control to insert into a form
• The Building Block content control can contain both text and
objects, such as pictures and SmartArt graphics
 Turn Design Mode off before you insert a
Building Block content control
Inserting Legacy Forms
Controls
 Enhance a form by including Legacy Forms
controls:
• Text Form Field
• Check Box Form Field
 Work in the Text Form Field Options dialog box
to customize a legacy form control
Formatting and Protecting a Form

 Turn Design Mode off before you protect a form

 Click the Protect Document button in the Protect
group
 Select the protection required:
• Filling in forms

Demonstration
Customizing Word

 Create a macro
 Record macro steps
 Edit a macro
 Customize the Quick Access toolbar
 Modify Options
 Use the Document Inspector
Plan a Macro

 Automate repeated tasks by using macros

• A macro is a series of Word commands and instructions
that you group together as a single command to accomplish
a task automatically
Planning a Macro

 Macro tasks:
• Determine the tasks you want the macro to complete
 Macro steps:
• Include the correct steps to perform the task
 Macro information:
• Determine the information related to the macro
 Record macro procedure:
• Use the Record Macro dialog box to record the macro
Creating a Macro

 Create a macro by using the macro recorder or

by entering codes into the Visual Basic Editor
 For most routine macros, use the macro recorder
• Records each step you perform as a sequence of Visual
Basic codes
 For complex macros, use the Visual Basic Editor
Recording Macro Steps

 Once you have created a macro, you need to

record the macro steps
 The macro recorder actually records each step
you perform as a sequence of Visual Basic
codes
• Can use the mouse to click commands and options
• Must use the keyboard to select text
Running a Macro

 When you run a macro, the steps you recorded

are performed
 Run a macro in three different ways:
• Select the macro by name in the Macro dialog box, then
click Run
• Click a button on the Quick Access toolbar if you have
assigned the macro to the Quick Access toolbar
• Press a keystroke combination if you have assigned shortcut
keys to the macro
Demonstration
Customizing the Quick Access
Toolbar
 Create a custom toolbar that contains only the
buttons you want to perform specific tasks
• Can include buttons to perform macros

54
Using the Document Inspector

 Use the Document Inspector to check that a

document does not contain any
• Hidden text
• Personal information
• Comments that you do not want other users to see

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Contact Information
 Carol Cram
• Capilano University
• Course Technology Author
• Recent Titles:
- New Perspectives: Communicating in Business Portfolio
Projects (May 2009)
- Microsoft Office Word 2007 Illustrated Second Course
- Microsoft Office Word 2007 for Medical Professionals
- Microsoft Office 2007 Illustrated: Integration Units A to F
- Microsoft Office 2007 Illustrated Projects
• Email: [email protected]