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    Using The M & e Findings

    Uploaded by

    Awes Sewsa
    The document outlines a 10-step model for results-based monitoring and evaluation (M&E). Step 1 involves conducting a readiness assessment. Step 2 is agreeing on outcomes to monitor and evaluate. Step 3 is selecting indicators to measure inputs, activities, outputs, outcomes, and impacts. Step 4 is collecting baseline data on indicators. Step 5 is setting results targets. Step 6 involves ongoing monitoring and evaluation. Step 7 uses evaluations to complement monitoring. Step 8 reports findings continuously. Step 9 uses findings to inform decision making. Step 10 sustains the M&E system through demand, roles, incentives, trustworthy information, accountability, and capacity.

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    Using The M & e Findings

    Uploaded by

    Awes Sewsa
    32 views28 pages
    The document outlines a 10-step model for results-based monitoring and evaluation (M&E). Step 1 involves conducting a readiness assessment. Step 2 is agreeing on outcomes to monitor and evaluate. Step 3 is selecting indicators to measure inputs, activities, outputs, outcomes, and impacts. Step 4 is collecting baseline data on indicators. Step 5 is setting results targets. Step 6 involves ongoing monitoring and evaluation. Step 7 uses evaluations to complement monitoring. Step 8 reports findings continuously. Step 9 uses findings to inform decision making. Step 10 sustains the M&E system through demand, roles, incentives, trustworthy information, accountability, and capacity.

    Original Description:

    Monitoring and Evaluation

    Original Title

    USING THE M & E FINDINGS

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    The document outlines a 10-step model for results-based monitoring and evaluation (M&E). Step 1 involves conducting a readiness assessment. Step 2 is agreeing on outcomes to monitor and evaluate. Step 3 is selecting indicators to measure inputs, activities, outputs, outcomes, and impacts. Step 4 is collecting baseline data on indicators. Step 5 is setting results targets. Step 6 involves ongoing monitoring and evaluation. Step 7 uses evaluations to complement monitoring. Step 8 reports findings continuously. Step 9 uses findings to inform decision making. Step 10 sustains the M&E system through demand, roles, incentives, trustworthy information, accountability, and capacity.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    32 views28 pages

    Using The M & e Findings

    Uploaded by

    Awes Sewsa
    The document outlines a 10-step model for results-based monitoring and evaluation (M&E). Step 1 involves conducting a readiness assessment. Step 2 is agreeing on outcomes to monitor and evaluate. Step 3 is selecting indicators to measure inputs, activities, outputs, outcomes, and impacts. Step 4 is collecting baseline data on indicators. Step 5 is setting results targets. Step 6 involves ongoing monitoring and evaluation. Step 7 uses evaluations to complement monitoring. Step 8 reports findings continuously. Step 9 uses findings to inform decision making. Step 10 sustains the M&E system through demand, roles, incentives, trustworthy information, accountability, and capacity.

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    of 28

    RESULTS-BASED M&E

    A 10-STEP
    MODEL
    Step 1.
    Conducting a Readiness Assessment
    Are we ready for it ?

     Incentives and demands for an M&E system.

     Current roles and responsibilities.

     Existing capacity to support an M&E system.


    Step 2.
    Agreeing on Outcomes to monitor and
    Evaluate.

    What do we expect from our efforts?

     Outcomes indicate which road to take – a


    deductive process.
     Out comes must be agreed – a political
    process
    Step 3.
    Selecting Indicators to monitor
    Outcomes
    How do we measure our success or failure?
     Indicators for :
    Inputs.
    Activities
    Outputs
    Outcomes
    Impacts.
    Key Performance Indicators ( continued)
    CREAM
     Clear
     Relevant
     Economic.
     Adequate
     Monitorable
    Step 4
    Baseline Data on Indicators
    Where are We Today?

     To determine the current conditions.


     To measure future performance.
    Step 5
    Selecting Results and Targets.

    What are the Milestones?


     A consultative, political and
    participatory process.
     Targets should be feasible, given the
    available resources.
    Step 6
    Monitoring for Results.

    Are we achieving the desired results?


    Qualities of good performance data:
     Reliability.
     Validity
     Timeliness.
    Involves both implementation monitoring and
    results monitoring
    Step 6 ctnd
    • An effective monitoring system needs:
     Ownership
     Management
     Maintenance
     Credibility
    Achieving results through partnership
    Step 7
    Using Evaluations in M&E

    Monitoring and Evaluation are Complimentary


     Uses of evaluations:
     Making resource allocation decisions.
     Identifying emerging problems
     Rethinking causality problems
     Supporting decision-making.
    Using Evaluations
    Step 7
    Timing of Evaluations is important when:
    1. Regular measurements of key indicators suggest
    a sharp divergence between planned and actual
    performance.
    2. There is evidence of weak or no results from an
    initiative,
    3. Resource allocations are being made across
    programs or projects
    4. Similar projects or programs are reporting
    divergent evidence of outcomes
    Step 8
    Reporting the findings

    The findings of an M&E system should be


    reported continuously
    Step 8
    Reporting the Findings.
    Purpose of reports:
     To improve policies, programs and projects.
     To determine trends, direction and results.
    Considerations:
     Measurement Frequency vs Measurement
    Precision.
     Cost and Capacity.
     Monitoring data vs Causality data.
    Reporting Findings
    Step 8
    • Compare to earlier data or to the baseline.
    • Compare against past results.
    Monitoring data are NOT causality data
    (They do not tell why an event occurred)
    Step 9
    Using the Findings
    Uses of findings:
     To inform the decision making process.
     Helps decision makers to manage outcomes.
     Improves performance
     Helps to generate knowledge and learning
    within the organization
     Helps generate trust.
    Step 10
    Sustaining the M&E System
    Six critical components:
    1.There must be demand for performance
    information.
    2.Clear roles and responsibilities.
    3.Incentives.
    4.Trustworthy and credible information
    5.Accountability
    6.Capacity.
    Ten Uses of Performance Findings

    (1)

    Respond to demands for accountability by


    a) Elected officials eg parliamentarians.
    b) The public / community.
    Ten uses of M & E Findings

    (2)

    Help formulate and justify budget requests


    Ten Uses of Performance Findings

    (3)

    Help make operational resource allocation


    decisions
    Ten Uses of Performance Findings

    (4)

    Trigger in-depth examinations of what


    performance problems exist and what
    corrections are needed.
    Ten Uses of Performance Findings

    (5)

    Help motivate personnel to continue making


    program improvements
    Ten Uses of Performance Findings

    (6)

    Formulate and monitor the performance of


    contractors and grantees.
    Ten Uses of Performance Findings

    (7)

    Provide data for special, in-depth program


    evaluations.
    Ten Uses of Performance Findings

    (8)

    Help provide services more efficiently


    Ten Uses of Performance Findings

    (9)

    Support strategic and other long-term planning


    efforts (by providing baseline information and
    later tracking progress)
    Ten Uses of Performance Findings

    ( 10 )

    Communicate better with the public to build


    trust.
    Uses of M&E findings
    • To demonstrate accountability.
    • To convince.
    • To educate.
    • To explore and investigate
    • To document.
    • To involve
    • To gain support
    • To promote understanding
    Outcomes Reporting Format
    Outcome Baseline Current Target Difference
    Indicator (percent) (percent) (percent) (percent)
    Rates of child
    mortality 30 25 20 -5
    (N=6 000)
    Children good
    overall health 20 20 24 -4
    (N=9 000)
    Children with
    improved 80 85 83 +2
    nutritional
    status
    (N=14 000)

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