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Excel 2007 Intermediate

This document provides an overview of intermediate skills in Microsoft Excel 2007, including enhanced navigation using cell names, adding and working with comments, using goal seeking to evaluate formulas, creating and using macros to automate tasks, working with nested formulas, importing and manipulating text files, and some common issues to be aware of like macro security settings.

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51 views19 pages

Excel 2007 Intermediate

This document provides an overview of intermediate skills in Microsoft Excel 2007, including enhanced navigation using cell names, adding and working with comments, using goal seeking to evaluate formulas, creating and using macros to automate tasks, working with nested formulas, importing and manipulating text files, and some common issues to be aware of like macro security settings.

Uploaded by

nbaghrecha
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPT, PDF, TXT or read online on Scribd
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Microsoft Excel 2007

Intermediate skills
Enhanced navigation
Cell locations are not very useful, so we can assign
friendly names to the cells to quickly go to the location.
In this example, we will define a name for a cell and
then show how we can quickly go to the cell.
Enhanced navigation
In this example, Cell B10 is a total of computer
accessories. We want to call this Cell AccTot
which will allow us to locate and reference this
number later as the Accessories total.
Enhanced navigation
 In the cell location box, simply type Acctot and press
[Enter].
 Now we can navigate immediately to that cell from
anywhere in the worksheet by using the drop-down in
the cell location box.
 We can also still use its cell address: J23.
Comments
Comments are handy in Excel because they can
give context to a cell where there may not be room
to clearly do such.
When comments are used, the corner of the cell
will turn red.
Clicking on the cell or hovering over the comment
tick will pop out the comment.
Apply any text formatting to a comment.
Comments can be shown or hidden.
Comments
You can also add comments into formulas when a cell
comment isn’t necessary.
Simply use the +N(“Comment String”) format in your
formula:
SUM(C1+D1)+N(“Your comment here”)
Using formula comments does not flag the result cell,
but the text will appear in the formula bar when the
cell is selected.
Goal seeking
Goal seeking can help you evaluate variable conditions
in a formula. For example, when purchasing a vehicle,
you know that the result of the monthly payment
should be as close to $510, but you aren't sure what the
needed components are to get you there.
Macros
Macros are sequenced commands that can be called
to repeat tasks; these can be big time-savers.
Macros can be used to enter text repeatedly or
automate other tasks.
Macros

One macro in this sheet example is


to Clear Entries. Each sheet has this
for its relevant number of values.
Pressing the Clear Entries button
will erase the dynamic values.
Macros

Previous step cleared


out all values.
New entry can make a
new instance of the
equipment responsibility
sheet.
Macros
 Let’s walk through the example
of making a macro like the one
shown in the previous example.
 Press the Developer tab on the
Office ribbon and select the
Record macro object.
 Enter the name and shortcut key
you wish to assign.
 Select the storage location for the
macro.
 Press OK to start recording.
 Press Stop Recording to end the
macro.
Macros
Select all the dynamic cells (using [Ctrl])
and delete them:
Macros
Finally, press the Stop Recording button, and the
macro is complete.
A macro can be added to a button by showing the
control toolbar after entering Design Mode on the
Developer toolbar.
Draw a button with the Command Button object on the
toolbar.
Macros
When the button is drawn, you
will be asked to assign a macro.
Choose an existing macro to
assign it, or press New to create
a new macro for the button.
In addition to clearing cells,
macros can also call VB items,
allowing other applications to
use them as well.
Nested formulas
Excel can nest formulas and will perform them
with the order of operations starting with the
operation called by the first formula and work
inward.
Below is an example of a nested formula:
Nested Formulas

In the nested IF example, the formula is evaluated


from the outside inward.
If mathematical operations are performed, the
Mathematical order of operations is used.
Text operations
Excel also is a good tool to import text files for
sorting, searching, and classification when certain files
(like log files) are not in a database.
Use the Text Import wizard by selecting the From Text
object on the Data tab of the ribbon:
Text operations

Once imported, the text file is able to be


manipulated in Excel.
Be sure to save the file as an .XLS file!
Common gotchas
Macro do’s and don’ts: Some macros may bring
surprises. For example, certain tasks in macros may not
be able to use the undo ([Ctrl]Z) command. Thus, a good
matter of practice would be to save before executing a
macro.
Macro security in Excel can be a bit tricky; Excel 2007
handles macro security in the Trust Center found under
the Office menu’s Excel Options button.
 From there, select the Trust Center option on the left navigation
menu and press the Trust Center Settings button.
 On the trust center dialog, press the Macro Settings navigation
button.

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