POWERPOINT
PRESENTATION
Submitted by: Alexandra Joy R. Agustin
MS
WORDS
HISTORY OF MICROSOFT
WORDS
Microsoft Word, word-processor
software launched in 1983 by the
Microsoft Corporation. Software
developers Richard Brodie and
Charles Simonyi joined the
Microsoft team in 1981, and in
1983 they released Multi-Tool
Word for computers that ran a
version of the UNIX operating
system (OS). Later that year, the
program was rewritten to run on
personal computers (PCs), such as
the IBM PC, under Microsoft’s
version of DOS (disk operating
system), or MS-DOS, and was
renamed Microsoft Word. The
product was in direct competition
with WordPerfect and WordStar,
both of which were introduced for
PCs in 1982.
Like WordStar, Word was WYSIWYG (what you see
is what you get), meaning that formatting tags were
hidden and whatever a document looked like on a
user’s computer screen was how it would look when
printed—or at least semi-WYSIWYG, as screen fonts
were not of the same quality as printer fonts.
Microsoft’s program was the first to make extensive
use of the computer mouse, to display styles on-
screen (italic, bold, and underlined text), and to
feature style sheets and multiple windows (i.e.,
separate work spaces for editing multiple
documents). Version 2.0, released in 1985, included
spell-check and word-count options; subsequent
versions included significant upgrades and
improvements. In 1989 Microsoft released the first
version of Word for the Windows OS, two years
ahead of WordPerfect for Windows.
To effectively compete with WordPerfect,
Microsoft Word needed a standard interface
across multiple platforms. In 1985 Microsoft
released Macintosh Word 1.0, and its early
Macintosh versions were adapted directly from Throughout the 1980s WordPerfect
Microsoft Word for DOS. To combat the ensuing ranked as the most popular word-
glitches and incompatibility concerns, Microsoft processing software on PCs, but since
began to develop original code for the Word for the 1990s Microsoft Word has become
Macintosh software in the 1990s. In 2003 both the the leading word processor for both
Windows and Macintosh versions were renamed Windows and Macintosh users.
Microsoft Office Word to align with the Microsoft
Office suite, which is built around Word, Excel (a
spreadsheet program), and PowerPoint (a visual
presentation program).
DIFFERENT PARTS OF MS
WORDS
Title Bar and Quick Access
With a document open, at the very top of the Word window, in the
center, you'll see the title of the document, or simply Document1 or
Document2, and so on, if the document does not yet have a file name.
To the right, are the usual window-sizing tools to minimize, resize or
close your file. On the left, are the Quick Access icons. You can easily
customize these features, so that you can add or remove features at your
choosing. Quick Access generally includes a Save File icon, along with
an Undo command.
Word's Ribbon
Below the Title Bar, you'll see the Ribbon, which gives you access to the
major command menus in Word: File, Insert, Page Layout, Mailings, Review and
View. These, too, are easy to customize. Selecting any individual item opens menus
with a great deal of additional detail. On the far right is the Help function,
identified with a question mark icon. Next to it is a small arrow you can use to
minimize or maximize the Ribbon.
Your Document
Underneath the Ribbon is the document you are working on. This
occupies the lion's share of your screen. On the far right is the scrolling
bar, which enables you to quickly move through your document to the
area you want to have visible.
Status Bar
At the very bottom of the Word window is the the program's Status Bar. The left-
most side gives you basic document information, such as page number and the
number of words in the document. On the right are icons for several options as to
how your document is displayed. There is also a convenient slider bar to zoom the
size of your document, from normal size, 100 percent, down to a tiny 10 percent
or up to an enormous 500-percent zoom
Hidden Features
Almost anywhere in the Word window, you can right-click your mouse (Using the
two-finger click on an Apple system) to open options boxes with fast access to the
most-often used commands in Word. Right-clicking in the Ribbon or Status Bar
will open menus for customizing these sections of Word. Right-clicking in the
body of your document opens menus for fonts, formatting, and even dictionary
lookup.
ADVANTAGES OF MS WORDS
Availability
One of the advantages of using Microsoft Word is
that it is available practically everywhere. Word comes Integration With Office Programs
standard on many PCs. You can typically find it on Another benefit of using Microsoft Word is that it easily
your work computer, computers at school and your integrates with other Microsoft Office programs. For
home PC. This makes it easy to save documents on a example, if you have a spreadsheet that you created on
flash drive, take them with you and work on them Microsoft Excel, you can easily paste it into a Word
somewhere else. If you need to do some work, you document. You can work with programs such as
can usually find a computer with Word on it. PowerPoint as well. This makes it possible to complete a
wide array of computing tasks without having to spend
time converting documents or files so that they are usable
on other programs.
Instant Help
While you are creating a document, Word also helps you make sure
that it is the best it can be. When you misspell a word, Microsoft
Word will immediately underline it. You can then click on the word
and get suggested spellings. If you type a sentence that has poor
grammar, Word will underline the sentence for you. This allows
you to change the document while you are still working on it.
Navigation Pane
Microsoft Word offers an easy-to-use navigation pane at the
top. This allows you to see visual representations of many of
the functions that you might need. You can simply hold your
mouse cursor over an icon to see exactly what it does. Then
you can click on the buttons to initiate certain functions and
tasks. Instead of having to scroll through multiple menus to
find something, you can usually find what you need on the
pane.
Document Flexibility
Word lets you create simple word-processing documents like
letters and reports and make them as basic or as jazzed-up as
you wish -- you can add color, use clip art, write in a variety of
fonts and sizes, and use tables, borders and bullet formatting.
Word also offers templates to help you create numerous other
documents, such as calendars and greeting cards. You can also
save documents in a variety of formats, including a Web page.
MS
EXCEL
THE HISTORY OF
MICROSOFT EXCEL
The Most Powerful, Customizable, and Widely
Used Business Solution.
Microsoft Excel has been around since 1982, first
introduced as Multiplan, a very popular CP/M
(Control Program for Microcomputers), but lost
popularity on MS-DOS systems to Lotus 1-2-3. In
1987, Microsoft introduced Excel v2.0 for Windows
and by 1988 began to outsell Lotus 1-2-3 and the
emerging QuatroPro. In 1993, Microsoft released
Excel v5.0 for Windows which included VBA (Visual
Basic for Applications), aka Macros. This opened up
almost unlimited possibilities in automation of
repetitive tasks for crunching numbers, process
automation, and presenting data for businesses.
DIFFERENT PARTS OF MS EXCEL
The Excel window
Many items you see on the Excel XP screen are standard in most other
Microsoft software programs like Word, PowerPoint, and previous
versions of Excel, while some elements are specific to Excel XP.
Workbook
Also called a spreadsheet, the workbook is a unique file created by Excel XP.
Title bar
The title bar displays both the name of the application and the name of the spreadsheet.
Menu bar
The menu bar displays all of the menus available for use in Excel XP. The contents of any menu
can be displayed by left-clicking the menu name.
Toolbar
Some commands in the menus have pictures or icons associated with them. These pictures may also
appear as shortcuts in the toolbar.
Column headings
Each Excel spreadsheet contains 256 columns. Each column is named by a letter or combination of letters.
Row headings
Each spreadsheet contains 65,536 rows. Each row is named by a number.
Name box
This shows the address of the current selection or active cell.
Formula bar
The formula bar isplays information entered—or being entered as you type—in the current or active cell. The
contents of a cell can also be edited in the formula bar.
Cell
A cell is an intersection of a column and row. Each cell has a unique cell address. In the picture
above, the cell address of the selected cell is B3. The heavy border around the selected cell is called
the cell pointer.
Navigation buttons and sheet tabs
Navigation buttons allow you to move to another worksheet in an Excel workbook. They are used to display
the first, previous, next, and last worksheets in the workbook.
Sheet tabs separate a workbook into specific worksheets. A workbook defaults to three worksheets. A
workbook must contain at least one worksheet.
ADVANTAGES OF MS EXCEL
Advantages of Microsoft Excel
Microsoft Excel allows you to manipulate, manage and analyze data helping assist in decision making and
creating efficiencies that will directly affect your bottom line. Whether you’re using it for business or to
help manage personal database and expenses Microsoft Excel gives you the right tools to enable you to
accomplish all your needs.
The advantages of Excel are wide and varied; here are the main advantages:
• Easy and effective comparisons - With the powerful analytical
tools included within Microsoft Excel you have the ability to analyze
large amounts of data to discover trends and patterns that will
influence decisions. Microsoft Excel’s graphing capabilities allows you
to summarize your data enhancing your ability to organize and
structure your data.
• Powerful analysis of large amounts of data - Recent upgrades to the Excel
spreadsheet enhance your ability to analyze large amounts of data. With powerful filtering,
sorting and search tools you are able to quickly and easily narrow down the criteria that will
assist in your decisions. Combine these tools with the tables, Pivot Tables and Graphs you
can find the information that you want quickly and easily even if you have hundreds of
thousands of data items. While you will need the latest technology to get the best out of
Microsoft Excel it is scalable and can be used at home on your low powered PC or at work
on your high powered Laptop.
• Working Together - With the advent of the ◦ Microsoft Excel Mobile & iPad Apps -
Excel Web App you can now work on spreadsheets With the advent of the tablet and the smart
simultaneously with other users. The ability to phone it is now possible to take your worksheets
work together enhances your ability to streamline to a client or a meeting without having to bring
processes and allows for ‘brainstorming’ sessions along your Laptop. The power of these mobile
with large sets of data – the collaboration tools devices now allows you to manipulate data and
allow you to get the most out of the sharing update your spreadsheets and then view the
capabilities of Microsoft Excel.The added bonus is spreadsheets immediately on your phone or tablet.
that as the Excel Worksheet is web based you can
collaborate anywhere – you are no longer tied to
your desk but can work on spreadsheets on the go
– this is ideal for a businessman on the go.
MS
POWERPOINT
HISTORY OF MICROSOFT POWER-POINT
Microsoft PowerPoint, virtual presentation software developed by Robert Gaskins
and Dennis Austin for the American computer software company Forethought, Inc. The
program, initially named Presenter, was released for the Apple Macintosh in 1987. In July
of that year, the Microsoft Corporation, in its first significant software acquisition,
purchased the rights to PowerPoint for $14 million. PowerPoint was designed
to facilitate visual demonstrations for group presentations in the business environment.
Presentations are arranged as a series of individually designed “slides” that contain
images, text, or other objects. Version 1.0 allowed users to generate text and graphics
pages for black-and-white handouts, notes, and overhead transparencies. Version 2.0,
developed for both Macintosh and Microsoft’s Windows operating system, was upgraded
to output 35-mm colour slides. The 1992 release of PowerPoint 3.0 introduced the now-
standard virtual slideshow. Subsequent versions have added more features: slide
transitions, background designs, animation, graphics, movie and sound clips, and
AutoContent. In 2003 the renamed Office PowerPoint reflected Microsoft’s emphasis on
standardizing the user interface and program functions across their suite of Office
programs, which included Word (a word processor) and Excel (a spreadsheet program).
PowerPoint was developed for business use but has wide applications elsewhere such as
for schools and community organizations. The program was initially packaged as a stand-
alone product, but its inclusion in the best-selling Microsoft Office suite has assured its
dominance in the presentation-software market.
DIFFERENT TYPES OF MS POWER-POINT
Blank Presentation Slide Pane
When PowerPoint starts, the largest window pane in the middle-right is the
blank presentation slide. This represents your first presentation slide or
slide pane also called the title slide. You can click to add a title and a subtitle
to your presentation. The slide pane is the area your audience sees.
Slides/Outline Pane
To the left of the main Slide Pane is the Slides/Outline Pane. The Slides/Outline Pane
allows you to see all of your presentation slides or an outline of your presentation. Switch
back and forth between the views by clicking on the tabs at the top of the pane. You can
click through the presentation by selecting individual slides or outline sections. Close this
pane to give yourself more space by clicking on the X at the top of the pane window. To get
it back, use your mouse to drag it from the far left side of the screen.
Status Bar
Underneath the Slide and Slides/Outline panes rests the gray Status Bar. In the left corner, you
can see which slide you are currently working on. The right corner has the Slide View buttons
and the zoom control. By clicking on the Slide View buttons, you can see your presentation in
Normal View, Slide Sorter View or Presentation View. The Slide Sorter is useful for moving
slides around while the Slide Show View allows you to see what your presentation would look
like full screen, as if you were presenting to an audience. Once in Slide Show mode, press
"ESC" to return to the main window.
Notes Pane
Above the Status Bar is the Notes Pane area. This area is used for your speaking notes about a slide.
The audience does not see these notes, but you can print them out as well. The Notes Pane area
disappears if you close the Slides/Outline Pane. To get it back, use your mouse to drag it from the
bottom of the screen.
The Ribbon
Tools and commands for PowerPoint are located in the Ribbon. The Ribbon lies above the
Blank Presentation Slide and Slides/Outline Panes and contains tabs to move between various
PowerPoint tools and commands. The most frequently used commands, like adding a new slide
or using different fonts, are found on the Home tab. To change the design of your slide show,
click on the "Design" tab. To save your presentation, click on the "File" tab.
Title Bar and Quick Access Tools
Above the Ribbon, you will see the title of your presentation in the center of
the gray title bar. To the left of the title, you will see a set of buttons called
Quick Access tools. This little toolbar can be customized to hold the
commands you use the most like Save, Undo and Redo.
ADVANTAGES OF MS POWER-
POINT
Microsoft PowerPoint is a powerful presentation software that has changed the way people present ideas
and information to an audience. With just a few clicks and keystrokes, you can add graphics, text, audio,
video and animation to a slide show. Customized presentations can be saved and modified as needed and
used again as needs arise. If time, quality or convenience is a factor, PowerPoint has definite advantages
over traditional visual aids.
• Educational Setting Advantages
In the classroom, PowerPoint's ability to integrate sound, animation and video in a slide show can capture the
attention of media and video-savvy students. Text in a PowerPoint is easier to read than notes jotted on a
blackboard. Teachers can have greater flexibility in presenting lessons, which can be used repeatedly and
modified as needed to different classes. During parents' night, teachers can create PowerPoint presentations to
keep parents up-to-date with student work. Traditional flash cards of the past can be updated as PowerPoint
slides and used for reinforcement. Interactive book reports created by students help bring their book reports
to life.
• Time Saving and Ease of Use
If you were to create a slide presentation with old-school visual aids such as chalkboards, overhead
projectors or hand-drawn illustrations, it would be time consuming. PowerPoint's user-friendly functions can
create slides in quick order for those who might not be creatively-inclined or who might not have even
considered using visual aids in the past. Professionally-designed templates also save time by providing the
initial "bones" of the slide show. Simply add text, graphics, forms or documents, plus a company logo, if
desired and your PowerPoint presentation will have a cohesive look throughout.
• Dissemination of Information and Sharing
PowerPoint has the ability to create a handout version of your slide presentation. Your print options are full-
size slides or multiple pages on a page. This allows the audience to retain a hard copy of your information
and draw upon it for future reference. The PowerPoint presentation can also be sent electronically via email
for computer users who prefer to have a copy on their hard drive. PowerPoint presentations can be created
as a collaborative effort via email with the reviewing and merging capabilities. Team members can work on
slide shows and then email their revisions back to the creator of the PowerPoint project who can then
merge any changes with the original presentation.
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