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Lecture 11 Letter Writing

This "Lecture 11 Letter Writing" will help you understand how to write letters in a formal or informal way.

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Mahad Uzair
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264 views15 pages

Lecture 11 Letter Writing

This "Lecture 11 Letter Writing" will help you understand how to write letters in a formal or informal way.

Uploaded by

Mahad Uzair
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Letter Writing

Anum Aziz
Humanities and Social Sciences
Bahria University, Islamabad
Letters
A letter is a written piece of correspondence between
two people in various contexts and situations. For
example, between two friends, between colleagues, in
an official capacity etc.

There are various kinds of letters which are described


in detail
Letter Formats
• Block Format
– Aligned towards the left side of the page.
– No information other than the date is on the right.
– A line is left after each paragraphs to indicate the next one.
– Subject is added in the formal letters
Letter Formats
• Indented Format
– Addresses are aligned to the right of the page, with subject and name on
the left. Date is on the right side of the page
– Each paragraph is indented.
– Lines are not left except where subject is inserted.
Formal Letters
• These letters are employed for formal purposes, e.g.
Writing a letter to a business acquaintance, the
manager of some company, or a distant relative to
thank her for something.
• Formal Letters are used for formal interactions and
communication, for example, writing a letter to a
district commissioner to inform him about problems
in your area. Any letter you send to a university for
admission purposes or information also fall under the
category of formal letters. Formal letters always carry
a subject line.
Informal Letters
• Informal letters are written to friends, family
members and acquaintances and are garnered towards
social interactions. For example a letter written to a
friend to wish him on his birthday would fall under
the category of an informal letter. Informal letters do
not have a subject line.
Example of an Informal Letter
(Block Format)
Example of an Informal Letter
(Indented Format)
Invitation Letters
• An invitation letter serves the purpose of inviting
a guest to a party, event or celebration while
conveying more information than a traditional
invitation card. It serves two purposes; one, to
invite the individual to the event and two, to
ensure that the person receiving the letter is going
to attend.
• There are two tenses used within the invitation
letter, the present and the future. The present tense
conveys information about the event and the
future tense ensures the guest is going to attend.
Business Invitation Letters
• An invitation letter is a formal way to invite peers
and clients to events which are being hosted by
the company and are one of the most popular
ways of inviting guests to functions. The
professional invitation should be written in a
formal tone.
• The introduction allows the host and sender to
introduce themselves, as well as the organization
in which they have chosen to represent. A simple
background of the individual or company will
suffice.
Business Invitation Letters
• Next, in the body of the letter it is important to
outline all of the information about the event. The
date and time should be included as well as the
theme and purpose for the event. At this point, a
date should be mentioned in which guests should
provide their reply by, and it may also contain any
information regarding special roles played at the
event, attire and items required for the guest to
bring.
• Be sure to mention any specifications about dress
code in the invitation letter.
Business Invitation Letters
• Next, the appreciation for the guest to attend the
party should be shown. This can be completed
with a formal note, stating that you look forward
to seeing the individual at the event. Remember,
this needs to keep in tone with the rest of the
letter.
• The conclusion should contain the sign off and a
line that ties the complete letter together, drawing
the end of the invitation, with a salutation and a
signature.
Friendly Invitation Letters
• A friendly invitation letter is similar to a
business letter but contains less formal speech
and can make nuances with memories that may
be shared with the guests whom are being
invited to the occasion.
• Friendly invitation letters are used for a variety
of reasons from engagement parties, birthday
parties and housewarming parties to wedding
invitations.
Friendly Invitation Letters
• Invitation letters are used as an alternative to traditional
invitations. They allow the host to convey different
messages through the tone of the letter. Invitation
letters allow the host to convey additional information
that is not shared in a traditional invitation card.
Memories can be shared with close friends and family
members that bring about memories of past events.
• When sending an invitation letter, be sure to edit it
completely, ensuring there are no punctuation,
grammatical or spelling errors before the letter is sent
to potential guests. You should be able to create
personal and professional invitation letters with ease by
using these techniques,
References
• http://www.letterwritingguide.com/invitation.
htm
• wikihow.com

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