DO 54, s.

2009
Revised Guidelines Governing Parents-Teachers
Associations (PTAs) at the School Level
Organization of PTAs at the School Level

1. Membership in a PTA is limited to parents, or in their absence the

guardian, of duly enrolled students, and teachers in a given school.
For this purpose, a guardian is hereby defined as any of the
following:
a) an individual authorized by the biological parent/s to
whom the care and custody of the student has been entrusted;
b) a relative of the student within the fourth degree of
consanguinity or affinity provided that said relative has
the care and custody over the child;
Organization of PTAs at the School Level

c) an individual appointed by a competent court as

the legal guardian of the student; or d) in case of an
orphan, the individual/institution who has the
care and custody of the student.

• A teacher-member refers to homeroom advisers, subject

teachers, and non-teaching personnel.
Organization of PTAs at the School Level

2. Within fifteen (15) days from the start of the school

year the Homeroom Adviser and the
Parents/Guardians shall organize the Homeroom PTA
with the approval of the School Head.
Organization of PTAs at the School Level

3. The elected presidents of the Homeroom PTAs and

their respective Homeroom Advisers shall elect the
Board of Directors within thirty (30) days from the
start of the school year. The Board of Directors shall
immediately elect from among themselves the
executive officers of the PTA on the same day of their
election to the Board.
Organization of PTAs at the School Level

4. The official name of the PTA shall bear the name of

the school (example: Parents-Teachers Association of
Rizal High School or Rizal High School Parents-
Teachers Association).
Organization of PTAs at the School Level

5. For representation in the Local School Board and

other purposes, the schools’ PTAs within a
municipality or city or province shall federate and
select from among the elected Presidents their
respective officers. The president-elect shall sit as
representative of the Federation to the said Local
School Board.
General Assembly

1. The General Assembly shall be composed of all parents

of enrolled students of the school, Board of Directors
and Officers of the PTA, School Head, Homeroom
Advisers, Subject-Teachers, and Non-Teaching
Personnel.
General Assembly

2. The General Assembly shall be convened by the PTA

Board of Directors immediately after the PTA has been
organized. The General Assembly shall be convened as
may be necessary but in no case less than twice a year. The
Board shall coordinate with the School Head as to time,
venue and other details of the General Assembly.
General Assembly

3. The General Assembly shall be a venue for

presentation and discussion of the PTA’s programs,
projects, financial statements, reports and other
matters.
General Assembly

4. The General Assembly may invite or consult with

other members of the community such as local
government officials and civic organizations to
solicit their support or active participation in school
activities.
Recognition and Monitoring of PTAs

1. There shall be only one PTA that will operate in a

school which shall be recognized by the School Head
upon formal notification in writing by the elected Board
of Directors. The recognition shall be valid for one year
from the date of election.
Recognition and Monitoring of PTAs

2. Together with the formal notification in writing, the

elected Board of Directors shall submit Oaths of Office
of the Board of Directors and Officers (Enclosure No.
1) including a list of directors and officers.
Recognition and Monitoring of PTAs

4. The Division PTA Affairs Committee shall monitor

the activities of the PTAs and their compliance with
reports and other requirements, arbitrate disputes and
settle matters that may be submitted to it for
resolution especially on PTA representation issue.
Privileges of Recognized PTAs

1. PTA is authorized to collect voluntary contributions

from parents/guardian-members once it has been duly
recognized and given a Certificate of Recognition by
the School Head. Such collections, however, shall be
subject to pertinent issuances of the DepED and/or
existing pertinent ordinances of the local government
unit concerned, if any.
Privileges of Recognized PTAs

2. In addition, a duly recognized PTA shall have the

following privileges:
- The DepED may allow the PTA to construct a
building or structure within the school premises
for its office, provided however, that the PTA shall
donate such building or structure and other
permanent fixtures to the school.
Privileges of Recognized PTAs

- Any improvement made on such building, structure

or fixture that cannot be removed from such
building or structure without causing damage
thereto shall be deemed the property of the school.
- A written agreement shall be executed before the
improvement or construction.
Privileges of Recognized PTAs

- A Deed of Donation shall also be executed by and

between the PTA and the school immediately after
the completion of the improvement or construction;
 The use of any available space within the school
premises as its office or headquarters, provided, that
costs pertinent to electricity, water and other utilities
shall be for the account of the PTA; provided
however, that should the school need such space, the
PTA shall so vacate the space immediately.
Privileges of Recognized PTAs

The maintenance and improvement of the office

shall be in accordance with the School
Improvement Plan;
Representation in the School Governing Council;
Authorization to undertake fund-raising activities to
support the school’s academic and co-curricular
programs, projects and activities subject to pertinent
DepED guidelines;
Privileges of Recognized PTAs

 Participation in the school’s inspection and

acceptance committee and as an observer in the
school’s procurement activities subject to the
provisions of R.A. No. 9184; and
 Collaboration in relevant school activities.
Activities

- All PTA activities within the school premises or

which involve the school, its personnel or students
shall be with prior consultation and approval of the
School Head.
Financial Matters

Such collections shall be made by the PTA subject to the

following conditions:
- If collection of the School Publications Fee, Supreme
Student Government (SSG) Developmental Fund and other
club membership fees and contributions is coursed through
the PTA as requested by the concerned organization, the
amount collected shall be remitted immediately to the
school, SSG or other student organizations concerned on the
day it was collected.
Financial Matters

- The pertinent organization shall deposit the funds with a

reputable bank on the next banking day under the
organization’s account.
- No service fee shall be charged against any student
organization by the PTA.
Financial Matters

Non-compliance or any violation of the aforementioned

conditions shall be a ground for the cancellation of the
PTA’s recognition and/or the filing of appropriate charges
as the case may be.
Financial Matters

1. Policy on Collection of Contributions

- Cognizant of the need of an organization for adequate funds to
sustain its operations, a duly recognized PTA may collect
voluntary financial contributions from members and outside
sources to enable it to fund and sustain its operation and the
implementation of its programs and projects exclusively for
the benefit of the students and the school where it operates.
- The PTA’s programs and projects shall be in line with the
School Improvement Plan (SIP).
Financial Matters

a. The contributions should be a reasonable amount as

may be determined by the PTA Board of Directors;
b. Non-payment of the contributions by the parent-
member shall not be a basis for non-admission or non-
issuance of clearance(s) to the child by the school
concerned;
Financial Matters

c. The contributions shall be collected by the PTA

Treasurer on a per parent-member basis regardless of the
number of their children in school;

d. No collection of PTA contributions shall be done

during the enrollment period; and

e. No teacher or any school personnel shall be involved

in such collection activities.
Financial Matters

2. Safekeeping of Funds
- All collections of contributions or proceeds of
fundraising activities shall be deposited in a reputable
banking institution as determined by the Board of
Directors.
- The PTA’s Treasurer or a duly authorized
representative shall undertake the collection and shall
issue official receipts/acknowledgement receipts.
Financial Matters

3. Financial Statement Report

- The books of accounts and other financial records of the PTA
shall be made available for inspection by the School Head
and/or the Division PTA Affairs Committee at any time.
- An Annual Financial Statement signed jointly by the PTA
President, Treasurer and Auditor shall be submitted to the
School Head not later than thirty (30) days after the last day of
classes.
Financial Matters

3. Financial Statement Report

- Such financial statement shall be audited by an external and
independent auditor, posted in the PTA Bulletin Board, and
presented to the General Assembly during the next school year.
- The PTA shall also submit to the School Head not later than
November 30, a mid-school year financial statement report
ending October 30 duly audited and signed by the members of
the PTA’s audit committee.
Financial Matters

3. Financial Statement Report

- Failure to submit such financial statement report shall be a ground for
the cancellation of the recognition of the PTA by the Division PTA
Affairs Committee upon the recommendation of the School Head.
Prohibited Activities and Sanctions

2. PTA Officers and members of the Board of Directors

are prohibited from collecting salaries, honoraria,
emoluments or other forms of compensation from
any of the funds collected or received by the PTA.
Prohibited Activities and Sanctions

3. PTAs shall have no right to disburse, or charge any

fees as service fees or percentages against the amount
collected pertinent to the School Publication Fee,
Supreme Student Government (SSG) Developmental
Fund and other club membership fees and
contributions.
Prohibited Activities and Sanctions

4. In no case shall a PTA or any of its officers or

members of the Board of Directors call upon students
and teachers for purposes of investigation or
disciplinary action.
Prohibited Activities and Sanctions

5. The recognition of any PTA shall be cancelled by the

Division PTA Affairs Committee upon the
recommendation of the School Head concerned for any
violation of the above-mentioned prohibited activities
and these Guidelines.
Prohibited Activities and Sanctions

6. Thereafter, the School Head may call for a special

election to replace the Board of Directors of the PTA
whose recognition was cancelled. Criminal, civil and/or
administrative actions may be taken against any
member or officer of the Board of the PTA who may
appear responsible for failure to submit the necessary
annual financial statements or for failure to account the
funds of the PTA.
DIVISION MEMORANDUM NO. 76,
S. 2019

NO PUPILS/STUDENTS CLEARANCE
POLICY
DIVISION MEMORANDUM NO. 76, S. 2019

1. In line with the DepEd Order No. 19, s.2008 entitled

“Implementation of No Collection Policy in all Public
Elementary and Secondary Schools”.

2. It is stressed that PTA and other DepEd contributions are

voluntary in nature and must not be a requirements for
the admission, non-promotion and non-issuance and
release of pupil/student credentials.
DIVISION MEMORANDUM NO. 76, S. 2019

3. With regards to the classroom teachers whose

pupils/students have lost borrowed books or failed to return
the same, existing DepEd order No. 25, s.2003 entitled
“Resolving Losses of Textbooks” provide the appropriate
remedies and requisites of all concerned teachers to submit
an application for relief from accountability. Strict
adherence to the requirements and procedures prescribed
by the said guidelines should be made.
DIVISION MEMORANDUM NO. 76, S. 2019

4. Further this division memorandum clarifies that

pupil/student must not be required to secure clearance from
money and property accountabilities after every end of
school year.
DIVISION MEMORANDUM NO. 82,
S. 2019

REITERATION OF THE NO COLLECTION

AND NO CLEARANCE POLICY FOR
PUPILS AND STUDENTS
DIVISION MEMORANDUM NO. 82, S. 2019

Regional Memorandum No. 158, s. 2019 reiterates on the

No Collection Policy and No Clearance Policy for Pupils
and Students to shed light on the rampant complaints and
pure violation of the No Collection Policy for strict
compliance to refrain from imposing and collecting
“compulsory” contributions among the students especially
during enrolment and completion period.
DIVISION MEMORANDUM NO. 82, S. 2019

a. Collection of authorized contributions must remain

voluntary and not compulsory,

a. Failure to settle these voluntary school contribution or

membership fees shall not be made as a basis for non-
admission, non-promotion or non-issuance of
clearance to a student by the school concerned, per
depEd order No. 41. s.2017.
DIVISION MEMORANDUM NO. 82, S. 2019

In order to assure that contributions are made solely on a

voluntary basis, requiring payment of contributions
before admission, release of reports cards or test results,
or for issuance of clearance for students and in case of
transfer of students to other schools and requiring
parents to sign promissory notes for unsettled financial
obligations/contributions per se is strictly prohibited,
per DepEd Order No. 20, s.2006.
DIVISION MEMORANDUM NO. 82, S. 2019

All Parents Teachers association (PTA) and other DepEd

Contributions are voluntary in nature and must not be a
requirement for the release of pupils and students
credentials. Pursuant to DepEd Order No. 54, s.2009,
these exorbitant amount of PTA must be avoided, thus
they may only be collected after the PTA Board presents
during PTA General Assembly a financial report on the
utilization of the previous year’s collection and their
proposed budget with program activities, and shall be
concurred in by the school head/principal.
DIVISION MEMORANDUM NO. 82, S. 2019

No teachers, school officials nor school personnel shall

collect fees or contributions, not shall they be entrusted
with the safekeeping and disbursement of collections
made by the PTA pursuant to the Code of Ethics for
professional Teachers (as provided for in article XI of
R.A. No. 7836). These organizations shall assign their
own personnel to collect contributions/membership fees
at the school level. In case they do not have such
personnel, it is suggested that these organizations initiate
arrangements with the school’s PTA/PTCA to authorized
Treasurer to collect contributions in their behalf.
DIVISION MEMORANDUM NO. 82, S. 2019

For the school publication fee, it is being mandated that,

no more than sixty pesos, (Php60.00) may be collected
from the elementary pupils and not more than ninety
pesos (Php90.00) for high school students. Although not
mandatory, the publication of the school newspaper is
encourage to promote journalism program in both
elementary and secondary levels, pursuant to Campus
Journalism act of 1991 (RA 7079).
DIVISION MEMORANDUM NO. 82, S. 2019

For students transferring to public school, shall not be

required of financial clearance during actual enrollment.
Financial clearances is not a mandatory requirement
should a learner from a private school chooses to enroll
or transfer to a public school, thus depriving their rights
to have a free basic education in public elementary and
secondary schools. Learners from private schools may
be accepted during actual enrolment, subject to the
condition that they will be considered “no officially
enrolled” until they turn in their official school cards
and other documentary requirements.
DIVISION MEMORANDUM NO. 82, S. 2019

In view of above mentioned concerns, all are advised to

be more conscious and be very vigilant on the strict
adherence of the provisions stated therein. This office
monitor the compliance of school heads/principal. Any
violation and or/abuse of DepEd Policies must be
reported to the proper authorities as well as to DepEd
Central Office for action.
DIVISION MEMORANDUM NO. 83,
S. 2019

CLARIFICATION OF THE REQUIREMENT OF

TEACHER’S CLEARANCE AT THE END OF
SCHOOL YEAR
DIVISION MEMORANDUM NO. 83, S. 2019

This is to clarify the policy of requiring all public

school teachers and pupils/students to secure clearance
form money and property accountabilities after every
end of school year in view of varying practices
occurring in the field.
DIVISION MEMORANDUM NO. 83, S. 2019

Anent to all existing issuance, orders and memoranda

and policies issued by the Department of Education,
including all existing rules and regulations, there was no
specific policy or directive requiring all public school
teachers to secure clearance from the government
money and property accountabilities at the end of
school year, unless otherwise such concerned school
personnel will retire, resign from the government
service, and also in case they transferred or reassigned
to another school, government office or promoted to
higher office per DepEd Order No. 17, s.2017.
DIVISION MEMORANDUM NO. 83, S. 2019

All outgoing officials and employees prior to effective

date of their transfer, resignation, retirement or
separation from the government service must secure
clearance of cash and property accountabilities, per
DepEd Order No. 23, s.1993.
DIVISION MEMORANDUM NO. 143,
S. 2016

PTA-INITIATED FUND RAISING ACTIVITIES

DIVISION MEMORANDUM NO. 143, S. 2016

In emergency cases schools are allowed to have the

King and Queen fund raising contest only once in a
school year. Hereunder, mandatory steps to validity as a
guided for the conduct of fund raising activities as
follows:
DIVISION MEMORANDUM NO. 143, S. 2016

- Fund raising activities shall be initiated only by the

Division Federated PTA/Grade Level Federated
PTA/GPTA/HRPTA
- The PTA is prohibited to use the official school
letterhead in their communications
- Teachers, as well as school personnel shall not
directly or indirectly handle anything of monetary
value nor shall they have any financial interest in the
course of the activity.
DIVISION MEMORANDUM NO. 143, S. 2016

- No child shall be included in the said activity

- The resolution for the activity should specify the
project for which the fund raising is to be made for
- Materials used in the activities and projects of the
fund raising activities shall be donated to the school
through the school heads/principal and thus become
school property
DIVISION MEMORANDUM NO. 153,
S. 2019

REITERATION OF DEPED ORDER NO. 9 S.

2015 RE: INSTITUTING MEASURES TO
INCREASE ENGAGED TIME-ON TASK AND
ENSURING COMPLIANCE THEREWITH
DIVISION MEMORANDUM NO. 153, S. 2019
DIVISION MEMORANDUM NO. 153, S. 2019
DIVISION MEMORANDUM NO. 76, S. 2018
DIVISION MEMORANDUM NO. 191,
S. 2018

COMPLIANCE TO NON-
NEGOTIABLE SCHOOL DAYS
DIVISION MEMORANDUM NO. 191, S. 2018
DIVISION MEMORANDUM NO. 191, S. 2018