Microsoft

PowerPoint 2016
Based on ‘PowerPoint Help & Training’ –
support.office.com
PREPARED BY: MR. TIMOTHY LEMUEL GULAPA
OVERVIEW:
Part 1: Collaborating in Part 5: Using Advanced
PowerPoint Presentation Features
Part 2: Working with Masters, Part 6: Working with Advanced
Themes, and Templates Slide Show Options
Part 3: Working with Animation Part 7: Google Drive and MS
and Transitions PowerPoint
Part 4: Working with Advanced
Graphic and Media Features

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Part 1:
Collaborating in
PowerPoint

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Reuse (import) slides from another
presentation
You can add one or more slides to your presentation from another,
without having to open the other file.
(By default, a copied slide inherits the design of the slide you're
inserting it after in the destination presentation. However, you can
choose to keep the formatting of the slide you're copying instead.)
When you import a slide from one presentation to another, it is
simply a copy of the original. Changes you make to the copy do not
affect the original slide in the other presentation.

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To reuse slides:
1. Open the presentation that you want to add a slide to.
2. In the slide thumbnail pane on the left, click where you want to add a slide.

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3. On the Home tab of the ribbon, in the Slides group, click the arrow below New
Slide, and then select Reuse Slides.

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 4. In the Reuse Slides pane, click Open a PowerPoint File.

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5. In the Browse dialog box, locate and click the presentation file that contains
the slide that you want, and then click Open.
6. If you want the slide that you are adding to the destination presentation to
maintain the formatting of the original presentation, select the Keep source
formatting check box before you add the slide to the destination presentation.
(When this check box is not selected, the copied slides inherit the styling of the
slide they're inserted after.) Then, in the Reuse Slides pane, do one of the
following:
To add a single slide, click the slide.
To add all of the slides, right-click any slide, and then select Insert All Slides.

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HANDS-ON
CREATE A NEW PPT FILE AND REUSE THE
SLIDES/IMPORT/COPY FROM THE OLD PPT FILE TO
YOUR NEW PPT FILE.

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Insert Excel data in PowerPoint
You can link data from a saved Excel worksheet to your
PowerPoint presentation. That way, if data in the worksheet
changes, you can easily update it in your PowerPoint
presentation.

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To Link an entire Excel worksheet
to PowerPoint:
1. In PowerPoint, on the Insert tab, click or tap Object.

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 2. In the Insert Object dialog box, select Create from file.

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3. Click or tap Browse, and in the Browse box, find the Excel workbook with the data you want
to insert and link to.
4. Before you close the Insert Object box, select Link, and click OK.

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HANDS-ON

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Add, change, hide, or delete
comments in a presentation
Use comments when you want people to review and
provide feedback on a presentation that you created, or
when colleagues ask for your feedback on a presentation.
A comment is a note that you can attach to a letter or word
on a slide, or to an entire slide.

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To add comments:
1. Select Review > New Comment. Or select New if the Comments pane is open.
2. In the Comments pane, type your message in the box and press Enter.

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HANDS-ON
ADD COMMENTS TO YOUR INFORMATIONS.
EXAMPLE: AGE, ADD A COMMENT OF YOUR AGE.

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Part 2: Working with
Masters, Themes,
and Templates

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Understanding Slide Master
When you want all your slides to contain the same fonts and images (such as
logos), you can make those changes in one place—the Slide Master, and they'll
be applied to all your slides. To open Slide Master view, on the View tab,
select Slide Master:

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1 – Slide Master
2 – Layout Master

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Creating and
Editing Layout
Masters

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HANDS-ON
USING SLIDE MASTER, PUT A LOGO OF
BFP IN YOUR PRESENTATION/SLIDES.

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 THEMES
A theme is a design scheme of
colors, fonts, and background that
you apply to your slides.
Using a theme gives your
presentation a harmonious
appearance with minimal effort.
Text and graphics automatically take
on the size, colors, and placement
defined by the theme, which means
less manual work as you create
individual slides.

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CREATING TEMPLATES/THEMES
(USING SLIDE MASTER)
1. Open a blank
presentation: File > New > Blank Presentation

2. On the Design tab, select Slide

Size > Custom Slide Size and choose the page
orientation and dimensions you want.

3. On the View tab, in the Master

Views group, choose Slide Master.

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HANDS-ON
CREATE YOUR OWN THEME/TEMPLATE.
ONE PERSONAL BASED ON YOUR
PERSONALITY AND ONE CORPORATE
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Part 3: Working
with Animation
and Transitions

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Animate text or objects
You can animate the text, pictures, shapes, tables, SmartArt
graphics, and other objects in your PowerPoint
presentation.
Effects can make an object appear, disappear, or move.
They can change an object's size or color.

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Add animations to text, pictures,
shapes, and more in your presentation
1. Select the object or text you want to animate.
2. Select Animations and choose an animation.
3. Select Effect Options and choose an effect.

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Manage animations and effects
There are different ways to start animations in your presentation:
On Click: Start an animation when you click a slide.
With Previous: Play an animation at the same time as the previous
animation in your sequence.
After Previous: Start an animation immediately after the previous one
happens.
Duration: Lengthen or shorten an effect.
Delay: Add time before an effect runs.

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Change the order of animations
1. Select an animation marker.
2. Choose the option you want:
Move Earlier: Make an animation appear earlier in the
sequence.
Move Later: Make an animation occur later in the
sequence.

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Add animation to grouped
objects
You can add an animation to grouped objects, text, and
more.
1. Press Ctrl and select the objects you want.
2. Select Format > Group > Group to group the objects
together.
3. Select Animations and choose an animation.

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Add, change, or remove transitions
between slides
A slide transition is the visual effect that occurs when you move from
one slide to the next during a presentation. You can control the
speed, add sound, and customize the look of transition effects.

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Add slide transitions to bring your
presentation to life
1. Select the slide you want to add a transition to.
2. Select the Transitions tab and choose a transition. Select a transition to
see a preview.
3. Select Effect Options to choose the direction and nature of the transition.
4. Select Preview to see what the transition looks like.
5. To remove a transition, select Transitions > None.

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HANDS-ON
WATCH VIDEO

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Part 4: Working with
Advanced Graphic
and Media Features

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Create a SmartArt graphic
Create a SmartArt graphic to quickly and easily make a visual
representation of your information. You can choose from among
many different layouts, to effectively communicate your message or
ideas. SmartArt graphics can be created in Excel, Outlook,
PowerPoint, and Word, and they can be used throughout Office.

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Insert a SmartArt graphic and add
text to it
1. On the Insert tab, in the Illustrations group, click SmartArt.

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2. In the Choose a SmartArt Graphic dialog box, click the type and layout that
you want.
3. Enter your text by doing one of the following:
Click [Text] in the Text pane, and then type your text.
Copy text from another location or program, click [Text] in the Text pane, and
then paste your text.
Click in a box in the SmartArt graphic, and then type your text. For best results,
use this option after you add all of the boxes that you want.

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Inserting Audio and Video
1. Select Insert > Audio/Video.
2. Select Audio on My PC/Video on My PC.
3. In the Insert Audio/Insert Video dialog box, select the audio file
you want to add.
4. Select Insert.

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Insert and play a video file from
your computer
Depending on the version of PowerPoint that you're using, you
can insert an embedded video (the default behavior) or link to a
video file stored on your computer.
Inserting an embedded video is convenient, but it increases the size
of your presentation.
A linked video keeps your presentation file smaller, but links can
break. We recommend storing presentations and linked videos in the
same folder.

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HANDS-ON

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Part 5: Using
Advanced
Presentation
Features

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Add a hyperlink to a slide
The fastest way to create a basic web hyperlink on a
PowerPoint slide is to press Enter after you type the address
of an existing webpage (such as http://www.contoso.com).
You can link to a webpage, or you can link to a new
document or a place in a existing document, or you can
begin a message to an email address.

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Link to a website
1. Text to display: Type the text that you wanSelect the text, shape, or picture that you
want to use as a hyperlink.
2. Select Insert > Hyperlink.
3. Select Existing File or Web Page, and add the:
◦ Type the text to appear as hyperlink.
◦ ScreenTip: Type the text that you want to appear when the user hovers over the hyperlink (optional).
◦ Current Folder, Browsed Pages, or Recent Files: Select where you want to link to.
◦ Address: If you haven't already selected a location above, insert the URL for the web site you want to
link to.
◦ If you link to a file on your computer, and move your PowerPoint presentation to another computer,
you'll also need to move any linked files.
◦ 4. Select OK.

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Link to a place in a document, new
document, or email address
1. Select the text, shape, or picture that you want to use as a hyperlink.
2. Select Insert > Hyperlink and select an option:
◦ Place in This Document: Link to a specific slide in your presentation.
◦ Create New Document: Link from your presentation to another presentation.
◦ E-mail Address: Link a displayed email address to open up a user's email program.

3. Fill in the Text to display, ScreenTip, and where you want to link to.
4. Select OK.

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Add commands to your
presentation with action buttons
Use an Action button to do an action in your presentation,
such as going to the next or a specific slide, running an app,
or playing a video clip. There are two basic steps for setting
up an Action button:
First, you pick an action button from the Shapes gallery
Then you assign an action that will occur when (during Slide
Show) you click the shape or point the mouse at it.

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Put an action button on your
slide
1. On the Insert tab, click Shapes, and
then under Action Buttons at the
bottom of the menu, click the button
shape that you want to add.
2. Click a location on the slide, and then
drag to draw the shape for the button.
3. Keep the dialog box open and go to
the next procedure.

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Add commands to your
presentation with action buttons
If you want the action to occur when the action button is clicked, do
the following steps on the Mouse Click tab of the dialog box.
If you want the action to occur when the action button is simply
pointed at, do the following steps on the Mouse Over tab of the
dialog box.

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HANDS-ON
INSERT ACTION BUTTONS, AND LINK IT TO
THE FIRST SLIDE, TO YOUR INFORMATION

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Part 6: Working
with Advanced
Slide Show Options

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 Add notes while creating your
presentation
The Notes pane is a box that appears
below each slide. (It is outlined in
magenta in the picture below.) An
empty Notes pane will prompt you
with text that says, Click to add notes.
Type your speaker notes there. If you
don’t see the Notes pane or it is
completely minimized, click Notes on
the task bar across the bottom of the
PowerPoint window (also marked in
magenta in the picture below).

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Hiding Slides
Hiding slides is particularly useful when you have added slides to a presentation
that provide different levels of detail on the subject matter, perhaps for different
audiences. You can mark these slides as hidden so that they are not displayed in
your main slide show, but you can still access them if you need to.
For example, a member of your audience might ask you to explain an item in
more detail. In that case, you can reveal the hidden slides that contain those
details. However, if time is short and the audience is comprehending the
concepts that you are delivering, you may want to keep the slides with the
supplementary information hidden so that you can continue your presentation
without visibly skipping over slides.

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Hide or un-hide a slide
1. In the left navigation pane, select a slide.
◦ To hide a slide, right-click the slide that you want to hide, and then click Hide
Slide.
◦ To show a slide that you previously hid, right-click the slide that you want to
show, and then click Hide Slide.

2. Right-click the slide and then select Hide Slide.

To make a hidden slide visible again, select the slide, right-click and
select Hide Slide.

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Create a self-running
presentation
You can use a self-running presentation to run
unattended in a booth or kiosk at a trade show or
convention, or you can save it as a video and send it
to a client.

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Set up a self-running
presentation
1. On the Slide Show tab, click Set Up Slide
Show.
2. Under Show type, pick one of the following:
To allow the people watching your slide show
to have control over when they advance the
slides, select Presented by a speaker (full
screen).
To present your slide show in a window, where
control over advancing the slides is not
available to the people watching,
select Browsed by an individual (window).
To loop your slide show until the people
watching press Esc, select Browsed at a kiosk
(full screen).
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EXPORTING PPT
FILE

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Turn your presentation into a video
When you make a recording of a presentation, all its elements (narration,
animation, pointer movements, timings, and so on) are saved in the
presentation itself. In essence, the presentation becomes a video that your
audience can watch in PowerPoint.
So you have two options for turning your presentation into a video that's
ready to view:
Save/export your presentation to a video file format (.mp4 or .wmv).
Save your presentation as a PowerPoint Show (.ppsx) file. (A PowerPoint
Show appears full-screen in Slide Show, ready to view immediately.)

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Package a presentation for CD
or USB flash drive
1. Click FILE.
2. Go to EXPORT
3. Choose what output you
want to be for your PPT File.

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Part 7: Google Drive
and MS PowerPoint
Collaboration
WATCH VIDEO

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FINALIZATION

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