Bid Evaluation

Bid Evaluation
LEARNING OBJECTIVES
1. Understanding the objectives of the Bid
Evaluation
2. Identifying the Evaluation Criteria
3. Identifying the stages Of the Bid
Evaluation
4. Identifying the Bid Evaluation Factors
5. Bid Evaluation Process
BID EVALUATION PROCESS
STAGE -1
TO ASCERTAIN WHETHER THE:
The bidder is eligible
Bid is signed
Bid security
□Bid is containing all required critical documents.

bid is complete and quote for all items
• 1.ELIGIBILITY
Black Listed
• ICTAD grading for Local Contracts
• Member Country
2. Authority to Sign
The bids shall be signed by the person authorized to
do so.
3. Purpose of Bid Security
Bidder will not withdraw /modify his bids during the
validity period
Bidder will agree to do changes in the price due to
arithmetical correction
The bidder will not refuse to sign contract when to do
FOUR STAGES OF BID EVALUATION
1. Preliminary Examination of Bids
( Including determination of responsiveness) Object is to
exclude ineligible, non-responsiveness and
incomplete bids from detailed Examination.
2. Detailed Bid Evaluation and

comparison of bids.
objective is to determine the lowest evaluated bid from
the substantial responsiveness bid
3. Post Qualification.
Object is to verify the qualification and experience of the
lowest evaluated bidder
4. Bid Evaluation Report .
1.
Stage 2
DETAILED EVALUATION OF TENDER
1.Technical Analysis; 2.Commercial Analysis; and
3.Financial Analysis.
Check for arithmetical
DETAILED errors &
EVALUATION
correct Errors will be corrected by the
Employer as follows:
(a) where there is a discrepancy
between the amounts in figures and in
words, the amount in words will
govern;
(b) where there is a discrepancy
between unit rate and line item
total, resulting from multiplying unit
rate by quantity, unit rate as quoted
will govern.
(c) unless this sub-clause is modified in
Bidding Data and if the bid price
decreases by the above procedure, the
amount stated in the Form of Bid shall
be adjusted with the concurrence of the
bidder and shall be considered as
binding upon the bidder;
(D) WHERE THERE IS A DISCREPANCY
between unit rate and line item total,

resulting from multiplying unit rate by
quantity, unit rate as quoted will govern,
unless there is an obviously gross
misplacement of decimal point in unit
rate, in which case line item total as
quoted will govern, and unit rate will be
corrected;
CHECK FOR OMISSIONS
APPLY DISCOUNTS IF ANY
Convert to common currency

Responsive to commercial & technical
conditions
assess monetary implications of acceptable
deviations and other matters
Apply domestic preference if applicable
Reassess the ranking order of bids
DETAILED EVALUATION OF
SUBSTANTIALLY RESPONSIVE
TENDERS
Commercial Analysis of Substantial Responsiveness of
Tenders.
Technical Analysis of Substantial Responsiveness of
Tenders.
Financial Analysis of Substantial Responsiveness of
Tenders.
3. Post Qualification
POST QUALIFICATION
 Post qualification is suitable for use in the
procurement of works contracts, which are not
complicated where pre- qualification does not
offer much advantage.
 Post -qualification is a distinct step in bid
evaluation.
1. Post –qualification determines that
bidder, who has submitted the
lowest substantially responsive bid,
has the capability and the capacity
to perform the job.
1. If the bidder has not demonstrated his
capacity and capability he is rejected
and next bidder is considered.
Post –qualification criteria shall be clearly
spelled out in the bidding documents
Relevant forms & questionnaires shall be
included in the bidding documents to extract
data in a uniform mater.
The PE can use the data it gathered in
addition to the data submitted by the bidder
1. Average Annual Construction turn-over
2. Availability of liquid assets supplemented by project
specific lines of Credit
3. Experience in similar projects
4. Necessary Equipment.
5. Personnel
6. Production rates of key items
4. Bid Evaluation Report
BID EVALUATION REPORT
After the completion of the evaluation process the PE
should prepare a bid evaluation report setting out
process of evaluation. The PE shall use standard
forms available for the purpose.
In addition the evaluation report should include
narrative section in which any Information not
suitable for presentation in the form of tables,
together with any Supplementary information
necessary for a complete understanding of all the
factors considered during bid evaluation.
Thank you

Bid Evaluation

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Bid Evaluation

□Bid is containing all required critical documents.

2. Detailed Bid Evaluation and

between unit rate and line item total,

Convert to common currency

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