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Functions of Mis

The document outlines the key functions of a management information system (MIS) which include collecting data, processing data, storing information, retrieving information, and disseminating information. It then provides further details on each function, explaining that MIS collects internal and external data, processes it by calculating, comparing, and organizing it, stores the processed and unprocessed data, allows users to retrieve stored information as needed, and disseminates the final management information to users through reports and online access.

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Gnana Prakasam
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7K views19 pages

Functions of Mis

The document outlines the key functions of a management information system (MIS) which include collecting data, processing data, storing information, retrieving information, and disseminating information. It then provides further details on each function, explaining that MIS collects internal and external data, processes it by calculating, comparing, and organizing it, stores the processed and unprocessed data, allows users to retrieve stored information as needed, and disseminates the final management information to users through reports and online access.

Uploaded by

Gnana Prakasam
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Functions of MIS

1.Collecting data
2. Processing data
3. Storing information
4. Retrieving information
5. Disseminating information

Further, this will help the managers for,


Prediction, forecasting & strategic planning for the future
Functions of MIS…..
• Data capturing (ie., Collecting data):
– MIS capture data from the various internal and external sources of an
organization.

Internal sources of data collection means External sources of data collection means
data collected from the documents the use of data published by external
available with in the organization. agencies.
Examples: Examples:
Purchase records, sales records, periodical Trade journals, surveys conducted by press,
sales reports and annual reports are the media, census reports etc. are examples of
examples of internal sources of data external sources of data collection.
collection
Information available from internal sources Information available from external sources
can be used directly without any cannot be used directly as it is.
modifications. Modifications has to be done according to
business needs.
Internal sources are more reliable as they External sources may not supply accurate
supply accurate data. Verification of data is data. Naturally, a verification of data before
not required actual use is necessary.
Functions of MIS…..
– Data capturing may be manual or through
computer terminals.
– End users, typically records data about
transactions on some physical medium such as
paper form or enter it directly into a computer
system.
Functions of MIS…..
• Processing data:
– The captured data is processed to convert it into
the required management information (ie., MI).
– Processing of data is done by such activities such
as calculating, comparing, sorting, classifying and
summarizing.
– These activities organize, analyze and manipulate
data using various statistical, mathematical
operations research and/or other relational
model.
Functions of MIS…..
• Storing information:
– MIS stores processed or un-processed data for
future use.
– If any information is not immediately required, it
is saved as an organizational record.
– In this activity, data and information are retained
in an organized manner for later use.
– Stored data is commonly organized into fields,
records, databases and sometimes files.
Functions of MIS…..
• Retrieval of information:
– MIS users retrieves information from its storage
as and when required.
– As per the requirements of the management
users, the retrieved information is either
disseminated as such or it is processed again to
meet the exact MI demands.
Functions of MIS…..
• Dissemination of MI:
– Management information, which is a finished
product of MIS, is disseminated to the users in
the organization.
– It could be periodic through reports or on-line
through computer terminals.
Disseminating of MI
Disseminating MI: Bar chart, Line chart & Pie-chart
Disseminating MI: summary reports
Example scenario-1:
TPS processing routine business transactions
Example scenario-2:
MIS contacts TPS & provides reports to business professionals
MIS Reports
Types of MIS reports
Types of MIS reports…..
Types of MIS reports…..
Types of MIS reports…..
Types of MIS reports…..
Types of MIS reports…..

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