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    Report Lay-Out and Styles: Group4

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    Camille Gene Solidum
    The document provides guidance on writing reports, including their typical structure and styles. It discusses including a title, abstract, introduction, literature review, methods, results, discussion, conclusion, references, and appendices. The methods and results sections should be factual, while the introduction, literature review, and discussion involve more analysis. Proper grammar, objective writing, and editing are emphasized. Reports can be written for academic, business, or technical purposes.

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    Report Lay-Out and Styles: Group4

    Uploaded by

    Camille Gene Solidum
    24 views26 pages
    The document provides guidance on writing reports, including their typical structure and styles. It discusses including a title, abstract, introduction, literature review, methods, results, discussion, conclusion, references, and appendices. The methods and results sections should be factual, while the introduction, literature review, and discussion involve more analysis. Proper grammar, objective writing, and editing are emphasized. Reports can be written for academic, business, or technical purposes.

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    Group4 Tech Writing

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    The document provides guidance on writing reports, including their typical structure and styles. It discusses including a title, abstract, introduction, literature review, methods, results, discussion, conclusion, references, and appendices. The methods and results sections should be factual, while the introduction, literature review, and discussion involve more analysis. Proper grammar, objective writing, and editing are emphasized. Reports can be written for academic, business, or technical purposes.

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    © All Rights Reserved
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    Download as pptx, pdf, or txt
    24 views26 pages

    Report Lay-Out and Styles: Group4

    Uploaded by

    Camille Gene Solidum
    The document provides guidance on writing reports, including their typical structure and styles. It discusses including a title, abstract, introduction, literature review, methods, results, discussion, conclusion, references, and appendices. The methods and results sections should be factual, while the introduction, literature review, and discussion involve more analysis. Proper grammar, objective writing, and editing are emphasized. Reports can be written for academic, business, or technical purposes.

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    © All Rights Reserved
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    Download as pptx, pdf, or txt
    of 26

    REPORT LAY-OUT AND

    STYLES

    GROUP 4
    ALO, CARL ANTHONY
    B A N TA C U L O , P E R D E L I N A
    D I PAT U A N , N A D I R
    DEJUMO, KYLE
    INOC, JENEVE
    PA R E J A , M AY- A N N
    Report Writing

     is a short, sharp, concise document which is write for


    a particular purpose and audience.
     it generally sets outs and analyses a situation or
    problem, often making recommendations for future
    actions.
     it is a factual paper, and needs to be clear and well-
    stuctured.
    Reports may contain some or all of the following
    elements:

     A description of events or a situation.


     Some interpretation of the significance of these
    events or situation.
     An evaluate of the facts or the results of your
    research.
     Discussion of the likely outcomes of future courses of
    actions.
     Your recommendations as to a course of action; and
     Conclusions.
    STRUCTURE OF
    REPORTS
    TITLE

    The title needs to concisely state the topic of the


    report. It needs to be informative and descriptives so
    that someone just reading the title will understand
    the main issue of your report. You don’t need to
    include excessive detail in your title but avoid being
    vague and too general.
    ABSTRACT
    (Also called the Summary or Executive
    Summary) This is the ‘shop window’ for your report.
    It is the first (and sometimes the only) section to be
    read and should be the last to be written. It should
    enable the reader to make an informed decision
    about whether they want to read the whole report.
    The length will depend on the extent of the work
    reported but it is usually a paragraph or two and
    always less than a page.
    A good way to write an abstract is to think of it as a series of brief
    answers to questions. These would probably include:

     What is the purpose of the work?


     What methods did you use for your research?
     What were the main findings and conclusions reached as a
    result of your research?
     Did your work lead you to make any recommendations for
    future actions?
     What is the purpose of the work?
     What methods did you use for your research?
     What were the main findings and conclusions reached as a
    result of your research?
     Did your work lead you to make any recommendations for
    future actions?
    INTRODUCTION
     (Also called Background or Context) In this section you
    explain the rationale for undertaking the work reported on,
    including what you have been asked (or chosen) to do, the
    reasons for doing it and the background to the study. It
    should be written in an explanatory style.
     State what the report is about - what is the question you are
    trying to answer?
     Describe your starting point and the background to the
    subject, for instance: what research has already been done
     Include a brief outline of your method of enquiry.
     State the limits of your research and reasons for them
    LITERATURE SURVEY
     (Also called Literature Review or Survey/Review of
    Research) This is a survey of publications (books,
    journals, authoritative websites, sometimes
    conference papers) reporting work that has already
    been done on the topic of your report. It should only
    include studies that have direct relevance to your
    research.
     A literature survey should be written like an essay in
    a discursive style, with an introduction, main
    discussion grouped in themes and a conclusion.
    METHODS
     (Also called Methodology) You need to write your Methods
    section in such a way that a reader could replicate the
    research you have done. There should be no ambiguity
    here, so you need to write in a very factual informative
    style.
     You need to state clearly how you carried out your
    investigation.
     Explain why you chose this particular method
    (questionnaires, focus group, experimental procedure etc),
    include techniques and any equipment you used. If there
    were participants in your research, who were they? How
    many? How were they selected?
    RESULTS
     (Also called Data or Findings) This section has only
    one job which is to present the findings of your
    research as simply and clearly as possible. Use the
    format that will achieve this most effectively e.g. text,
    graphs, tables or diagrams.
    DISCUSSION
     This is probably the longest section and worth
    spending time on.
     It brings everything together, showing how your
    findings respond to the brief you explained in your
    introduction and the previous research you surveyed
    in your literature survey.
     It should be written in a discursive style
    CONCLUSION
     Your conclusions should be a short section with no
    new arguments or evidence.

    This section may also include:


     Recommendations for action
     Suggestions for further research
    REFERENCES
     (Also called Reference List or Bibliography) 4 List here
    full details for any works you have referred to in the
    report, including books, journals, websites and other
    materials.
     You may also need to list works you have used in
    preparing your report but have not explicitly referred
    to - check your instructions for this and for the correct
    style of referencing to use.
     You can find information about how to reference more
    unusual materials (television programmes, blogs etc)
    from various websites including the LearnHigher
    website on referencing.
    APPENDICES
     That might include (for instance) interview questions, raw
    data or a glossary of terms used.
     Label all appendices and refer to them where appropriate in
    the main text (e.g. ‘See Appendix A for an example
    questionnaire’).
    EXAMPLES OF REPORT WRITING
    EXAMPLES OF REPORT WRITING
     Methods and Result Section
    Factual and Descriptive
     Introduction
    Explanatory
     Literature Survey and Discussion
    Discursive and Analytical
    TENSES

    General Rules
     When you are reporting your findings, use the past
    tense.
     When you are reporting other people's research, use
    the present tense.
     When you are discussing your findings, use the
    present tense.
    Report Writing Styles

    Keep it simple
    Use the active voice
    Mind your grammar
    Writing Tips

     Write Objectively
     Write accurately
     Write for your reader
     Edit ruthlessly
     Proofread and check references
    Types of Report

    Academic Writing
    Business Writing
    Technical Writing
    References:
     https://www.skillyouneed.com/write/report-writing
     file:///C:/Users/PCPL_USER/Downloads/Structure
    -of-Reports-Learnhigher%20(1).pdf
     https://grammar.yourdictionary.com/style-and-
    usage/report-writing-format.html
    https://grammar.yourdictionary.com/style-and-
    usage/report-writing-format.html
    References:
     https://www.skillyouneed.com/write/report-writing
     file:///C:/Users/PCPL_USER/Downloads/Structure
    -of-Reports-Learnhigher%20(1).pdf
     https://grammar.yourdictionary.com/style-and-
    usage/report-writing-format.html
    https://grammar.yourdictionary.com/style-and-
    usage/report-writing-format.html

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